Conference-2024 Budget.xlsx

	A	B	C	D	E	F	G
1	Conference Fund Budget Template for Grant Application	Sheet Objective: Applicant applying for Rapid Fund can use this template to provide the requested budget details.		Your local currency Please select your local currency in E1	BDT
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3	Expense type	Expense details	Number of Units	Unit Price (Local)	Unit Price (USD)	Expense Total (Local)	Expense Total (USD)
4	Please select an Expense type	Please describe any related details regarding this expense	State the number of units or requested quantity	Please state the cost of each Unit in your local currency	Please convert the cost stated in column D to the US Dollars using OANDA Currency Converter. If the local currency is US Dollars, plase copy paste column D in here.	The calculations are automatically generated If not, please multiply Column C * Column D	The calculations are automatically generated If not, please sum up as neeeded
5	Travel and accommodation	Accommodation - 3 nights (50 pax)	150	3500	$31.50	525,000.00	$4,725.00
6		Accommodation organizing team - 3 nights (10 pax)	30	3500	$31.50	105,000.00	$945.00
7		Travel allowance for local participants	50	2500	$22.50	125,000.00	$1,125.00
8		Flights for scholarship international participants	10	20000	$180.00	200,000.00	$1,800.00
9		Visa processing	10	3500	$31.50	35,000.00	$315.00
10	Total Travel and accommodation			33,000.00	$297.00	990,000.00	$8,910.00
11	Logistics and space	Vanue for 2 days	2	40000	$360.00	80,000.00	$720.00
12		Technical support	1	20000	$180.00	20,000.00	$180.00
13		Internet Connection 2 days	2	5000	$45.00	10,000.00	$90.00
14		Additional meeting room - 2 days	2	20000	$180.00	40,000.00	$360.00
15		Swag (includes name tags, pen, notebook, sticker etc.)	1	40000	$360.00	40,000.00	$360.00
16		Video Recording related expense	1	60000	$540.00	60,000.00	$540.00
17		Banner and design related expense	1	20000	$180.00	20,000.00	$180.00
18	Food			62500	$562.50	270,000.00	$2,430.00
19	Meal and snacks	Breakfast - 3 times for 60 pax	180	1000	$9.00	180,000.00	$1,620.00
20		Forenoon Refreshments - 2 times for 60 pax	120	150	$1.35	18,000.00	$162.00
21		Lunch - 2 times for 60 pax	120	1500	$13.50	180,000.00	$1,620.00
22		Afternoon Refreshments - 2 times for 60 pax	120	300	$2.70	36,000.00	$324.00
23		Dinner - 2 times for 60 pax	120	2000	$18.00	240,000.00	$2,160.00
24		Gala Dinner	60	2500	$22.50	150,000.00	$1,350.00
25	Preparation			62500	$562.50	804,000.00	$7,236.00
26	Preparation related cost	COT meetings	2	5000	$45.00	10,000.00	$90.00
27		Travel to the event venues	1	30000	$270.00	30,000.00	$270.00
28		Travel for organizational work	1	5000	$45.00	5,000.00	$45.00
29		Food during work visits/meetings	3	5000	$45.00	15,000.00	$135.00
30		Accomodation during venue visits	4	6000	$54.00	24,000.00	$216.00
31		Stationary items	1	5000	$45.00	5,000.00	$45.00
32		Phone and internet charges	10	1000	$9.00	10,000.00	$90.00
33		E-sign service for sigining agreements	1	33350	$300.15	33,350.00	$300.15
34	Total preparation cost			85000	$765.00	122,350.00	$1,101.15
35	Staff Cost	Communications assistant - 2 month	2	10000	$90.00	20,000.00	$180.00
36		Photographic documentation assistant - 1 month	1	10000	$90.00	10,000.00	$90.00
37		Operations and Logistics officer - 3 months	3	40000	$360.00	120,000.00	$1,080.00
38	Total Staff costs					150,000.00	$1,350.00
39	Total Conference Budget					2,336,350.00	$21,027.15
40	Financial Cost	Fiscal sponsorship (10% over budget)				233,635.00	$2,102.72
41	Total financial costs					233,635.00	$2,102.72
42	Total requested					2,569,985.00	$23,129.87
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