October_Board_Meeting_Minutes draft.xlsx

	A	B	C	D	E
1	Ecole Pointe-au-Chien
2	1236 LA 665
3	Montegut La. 70377
4	Board of Directors
5	DATE: October 20, 2025
6
7	PERSONS PRESENT: Will McGrew (Via Phone); Donald Dardar; Dawn LaFont (Via Phone); Helen Babin (Via Phone); Angel Ledet (Via Phone); Caitlin Orgeron (Via Phone); Jesse Billiot; Crystlyn Rodrigue
8	PERSONS ABSENT: Jade Bergeron; Mia Matherne; Missy Viguerie; Valerie Theriez
9	OTHERS PRESENT: Patty Ferguson; Christine Verdin; Benjamin Duet
10	MINUTES REVIEWED (DATE 7/21/2025): Approved by Committee
11	MEETING CALLED TO ORDER: Time: 6:15 pm
12	TOPIC	DISCUSSION/CONCLUSIONS	RECOMMENDATIONS	ACTION/EVALUATIONS	STATUS
13	Declaration of a Quorum	Mr. McGrew stated a quorum of voting members were present for all business.			Approved
14	Approval of Minutes	The July 2025 board meeting minutes were presented.	Will McGrew made a motion to accept the minutes as written; Angel Ledet seconded this motion.	All members were in approval to accept the minutes from July as written.	Approved
15	OLD BUSINESS
16	BOARD COMPLIANCE
17	Ethics Training Staff support Secretary Position	Mr. McGrew reminded the board members present that annual ethics training is due by the end of the year. He also shared that the August, September, and October meeting notes will need to be typed into minutes, disbursed, and approved at the November meeting.			No Action Needed
18	Staff Support	Ms. Verdin communicated current faculty and staff levels at the school and the plan for the remainder of the school year.			Ongoing
19	Secretary Position	Mr. McGrew stated that the school secretary would begin transcribing the meeting notes into minutes and dispersing to board members in the future.			Ongoing
20	BUDGET
21	FY26	Mr. Duet explained the initial budget spread was submitted to the State with forecasted data for the remainder of FY26. Each month hard data is being monitored to capture dollar amounts and item types being expensed whether it is through hard invoices or POs. Reports are also being generated weekly to capture cash remaining for the FY in managing the budget appropriately. Lastly, Mr. Duet provided an update that we should be receiving our MFP funds in the near future in the amount of $380,040 and that the grant application through Plains was submitted in the amount of $3,000 for French curriculum and playground equipment assistance with supporting documentation.
22	Total Budget Request FY27	Mr. Duet shared that he along with Joe from 4th Sector are working daily to update the FY27 budget request and submitting it by the initial due date of October 23rd. Mr. McGrew added that he authorizes school leadership to submit the budget for approval.	Will McGrew made a motion to authorize school leadership to submit the budget for approval; Dawn LaFont seconded this motion.	All members were in approval to authorize school leadership to submit the budget for approval.	Approved
23	AUDIT
24	ED Update	Ms. Verdin communicated the status of the audit.	The board members had no questions or concerns.		Ongoing
25	HR
26	ED and AD Updates	Ms. Verdin and Mr. Duet shared that the current enrollment is 64 students and the projected enrollment for 26-27 is 87 students.			Approved
27	Openings and Critical Shortage	Ms. Verdin shared the current vacancies within the school and the plan to fill them accordingly. She also mentioned the necessity of adding 5 new positions for the 26-27 school year as the school continues to grow. Mr. Duet presented information on the process of hiring personnel due to critical shortage. He informed the board that 3 main aspects must be completed, including sharing information the school’s website, communicating with career development offices at all higher education institutions within a 120-mile radius of the school that such a shortage exists, and providing information of which positions have been filled by a critical shortage employee. Once this is completed, then the employee must complete and submit paperwork to TRSL so that they can be terminated and then re-hired as critical shortage so that their retirement is not negatively impacted.			No Action Needed
28	SCHOOL BUILDINGS	See Consolidated Balance Sheet and Statement of Operations
29	Sewer Update	Ms. Verdin provided an update on the status of the sewer repairs. Mr. Duet provided an overview of the timeline of past communication with local officials and that both parties should have been back in the office on October 13th and we should have been permitted by October 20th. Ms. LaFont stated that she would follow up in-person with these individuals this week.			Approved
30	Capital Outlay	Mr. McGrew shared that the application is being worked on daily and provided a recap of a meeting held earlier this month between he, Ms. Verdin, Mr. Duet, and Ms. Hill from the State. The application is due November 1st and will be distributed to all for review in about 1 week. Local and State officials have been contacted and have shared their support.			Approved
31	SUPPLIES & CURRICULUM
32	ED Update				Approved
33	General Discussion	None	There were no additional recommendations.	Monitoring will continue.	Ongoing
34	COMMITTEE UPDATES
35					No Action Needed
36	Meeting Adjourned at 7:36 pm		Jesse Billiot made a motion to accept and approve; Will McGrew seconded this motion.	All members were in approval.	Approved
37	EXECUTIVE DIRECTOR	BOARD SECRETARY		TRANSCRIBER
38
39
40	CHRISTINE VERDIN	Name		AGNES GUIDRY
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