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README

NOAA and NERRA created this spreadsheet to support a communication chain in the event that a disaster impacts a Reserve. It lays out a process to share information as efficiently and promptly as possible between an impacted Reserve, NOAA, NERRA, the NERRS, its Friends and Foundations, and the general public. It will be piloted in 2020 and updated as needed in 2021 based on our experience using it. In addition, the contact information for all participants will be updated at least annually. Updated Reserve contact info is maintained on NERRS intranet.

What triggers use of this chain

When a disaster impacts a reserve or the area immediately surrounding a reserve. It would be used in situations like the following:
—Hurricane Hanna impacted southern Texas in general, though not MANERR.
—Hurricane Maria hit Puerto Rico, significantly damaging the island & JBNERR
—An explosion at a refinery near LSNERR impacted the surrounding area.

When there is an opportunity for NERRA to help a Reserve prepare for a disaster. NERRA encourages Reserves and NOAA OCM to consider where this type of communication would be helpful. For example: in anticipation of coming storms, JBNERR let NERRA know they needed help purchasing minutes for their satellite phone so they would be prepared if other lines of communication were down.

We would not use the chain if an anticipated event does not result in any impacts to a Reserve or the nearby areas. For example, when...
—A 7.8 earthquake (tsunami threat) in Alaska that did not impact the state.
—Hurricane Douglas hit Hawaii but there were no impacts to any of the islands.

How the chain works:

1) NERRA sends encouraging email to Reserves with the potential to be impacted by oncoming disaster.

2) The NOAA OCM liaison for an impacted Reserve emails NERRA Staff (Cindy Kennie), ccing NERR Program Manager (Erica Seiden).

3) NERRA Staff (Cindy Kennie) acts as a “hub” and contacts 1) the Disaster workgroup chair, 2) NERRA Executive Director (Rebecca Roth) for big actions, and 3) Roca if communications work needs to happen. She may also contact the Reserve’s Friends group to better understand local needs. In some cases, texting may be the best form of contact.

4) When they are safe and physically able to do so, the impacted Reserve provides daily status updates to NOAA OCM liaison by email. These updates should provide:
- Event description
- Location
- Impacts (or non-impacts) to the Reserve, e.g., on staff, infrastructure, site, programs, partners and community
- Potential immediate needs, e.g., cash, supplies, volunteers, etc.

The NOAA OCM liaison will contact NERRA staff as appropriate with these updates.

4) Continued communication between the Reserve and the NOAA OCM liaison by email on post-disaster needs may involve other NOAA OCM staff (e.g. NERR Program Manager) and NERRA staff.



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