ABCDEFGHIJKLMNOPQRSTUVWXYZ
1
FY26 OCS General Ledger
FY26 Transaction Dates: 7/1/25-6/30/26
2
To make changes, you must be logged into a Google account -
Go to File → Make a copy
From your copy, go to File → Download → Microsoft Excel (.xlsx)
3
4
EXAMPLE - General Ledger
5
DBN
Transaction Date
(Transaction Dates on GL should fall WITHIN the Fiscal Year and WITHIN the Invoice Service Dates in PASSPort)
Vendor NameCategory Item Label
Actual # of Students/Staff/Parents
Expense Description
(Please ensure all details are provided in compliance with the Reporting Requirements)
Invoice Amount
6
12M1233/15/2026StaplesOrganizational Support (Non School-Facing)Organizational Support (Non School-Facing) - OTPS301 StudentsGeneral Supplies: Pens, Paper, notebook,etc $ 200.00
<-- Amount entered in this column must match the entered 'Invoice Amount' in PASSPort
7
12M1233/15/2026Bronx Tale PlayOperations & SupportOperations & Support - Client Supplies and Activities27 Students ELA Writing Class Research $ 375.00
8
12M1233/15/2026SUNY DutchessOperations & SupportOperations & Support - Client Transportation (please provide "Actual" # of Students)33 Students College Tour Trip 11th Grade Students $ 1,526.00
9
12M1233/22/2026Teacher Trainers Operations & SupportOperations & Support - Staff Training2 Staff Social Work Training (Local - No Transportation Cost) $ 400.00
10
12M1233/26/2026DellOperations & SupportOperations & Support - Equipment1 Staff One Desktop Serial Number# 123456789 for CSD $ 568.00
11
12M1233/26/2026Panera BaguetteOperations & SupportOperations & Support - Prepared Meals/Raw Food (please provide the "Actual" # of Students/Staff/Parents; specify the type of event; and indicate whether the meal was breakfast, lunch, or dinner)97 Students; 9 StaffBreakfast - Awards Ceremony $ 1,000.00
12
12M1233/27/2026RentIndirect CostsIndirect Costs - IndirectN/A Office rent 1% month $ 250.00
13
12M1233/30/2026Vision MediaContracted ServicesContracted Services - Subcontractors (please ensure Subcontractor has an active PASSPort account and attach the corresponding Subcontractor Agreement with General Ledger when submitting in PASSPort)N/A Academic Enrichment for After School - RoboFun (Grade 4) $ 250.00
14
12M1233/31/2026Jane SmithPersonnel ServicesPersonnel Services - Salary Employee1 Staff CSD $ 2,500.00
15
12M1233/31/2026N/APersonnel ServicesPersonnel Services - Salary EmployeeEligible StaffCOLA $ 3,723.00
16
Gross Invoiced Amount $ 10,792.00
<-- Total here must match the entered 'Gross Invoiced Amount' in PASSPort
17
18
CBO - General Ledger (Please ensure the information entered below matches the information in PASSPort exactly. Transaction Dates on GL must fall WITHIN the Fiscal Year and WITHIN the Invoice Service Dates in PASSPort)
19
DBNTransaction Date (Transaction Dates on GL should fall WITHIN the Fiscal Year and WITHIN the Invoice Service Dates in PASSPort)Vendor NameCategory Item LabelActual # of Students/Staff/ParentsExpense Description
(Please ensure all details are provided in compliance with the Reporting Requirements)		 Invoice Amount
20
<-- Amount entered in this column must match the entered 'Invoice Amount' in PASSPort
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100