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FY26 OCS General Ledger
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EXAMPLE - General Ledger
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DBN
Transaction Date
Vendor NameCategory Item Label
Actual # of Students/Staff/Parents
Expense Description (please ensure all details are provided in compliance with the Reporting Requirements)
Invoice Amount
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12M1233/15/2026StaplesOrganizational Support (Non School-Facing)Organizational Support (Non School-Facing) - OTPS301 StudentsGeneral Supplies: Pens, Paper, notebook,etc $ 200.00
<-- Amount entered in this column must match the entered 'Invoice Amount' in PASSPort
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12M1233/15/2026Bronx Tale PlayOperations & SupportOperations & Support - Client Supplies and Activities27 Students ELA Writing Class Research $ 375.00
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12M1233/15/2026SUNY DutchessOperations & SupportOperations & Support - Client Transportation (please provide "Actual" # of Students)33 Students College Tour Trip 11th Grade Students $ 1,526.00
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12M1233/22/2026Teacher Trainers Operations & SupportOperations & Support - Staff Training2 Staff Social Work Training (Local - No Transportation Cost) $ 400.00
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12M1233/26/2026DellOperations & SupportOperations & Support - Equipment1 Staff One Desktop Serial Number# 123456789 for CSD $ 568.00
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12M1233/26/2026Panera BaguetteOperations & SupportOperations & Support - Prepared Meals/Raw Food (please provide the "Actual" # of Students/Staff/Parents; specify the type of event; and indicate whether the meal was breakfast, lunch, or dinner)97 Students; 9 StaffBreakfast - Awards Ceremony $ 1,000.00
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12M1233/27/2025RentIndirect CostsIndirect Costs - IndirectN/A Office rent 1% month $ 250.00
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12M1233/30/2026Vision MediaContracted ServicesContracted Services - Subcontractors (please ensure Subcontractor has an active PASSPort account and attach the corresponding Subcontractor Agreement with General Ledger when submitting in PASSPort)N/A
Academic Enrichment for After School - RoboFun (Grade 4)
 $ 250.00
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12M1233/31/2026Jane SmithPersonnel ServicesPersonnel Services - Salary Employee1 Staff CSD $ 2,500.00
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12M1233/31/2026N/APersonnel ServicesPersonnel Services - Salary EmployeeEligible StaffCOLA $ 3,723.00
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Gross Invoiced Amount $ 10,792.00
<-- Total here must match the entered 'Gross Invoiced Amount' in PASSPort
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CBO - General Ledger (please ensure the information entered below matches the information in PASSPort exactly)
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DBN
Transaction Date
Vendor NameCategory Item Label
Actual # of Students/Staff/Parents
Expense Description (please ensure all details are provided in compliance with the Reporting Requirements)
Invoice Amount
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<-- Amount entered in this column must match the entered 'Invoice Amount' in PASSPort
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