| A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | V | W | X | Y | Z | AA | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
1 | Name of data system | Function of data system | Data Steward for this system | Type of data stored on system | District policy/rules governing data collection and use | Third Party vendor Data Privacy policy link | Review Date | ||||||||||||||||||||
2 | Accuplacer | assessment for high school | Director of Guidance/Operations & HHS Admin | District Regulation 8330 (Student Records) | https://secure-media.collegeboard.org/digitalServices/pdf/accuplacer/accuplacer-program-manual.pdf | October 2019 | |||||||||||||||||||||
3 | Aristotle Insight | Gives teachers control of student chromebooks to support engagement | Director of Guidance/Operations | internal | District Regulation 8330 (Student Records) | https://www.aristotlek12.com/privacy/ | August 2020 | ||||||||||||||||||||
4 | Applitrack (Frontline Recruiting and Hiring) | Internal and External employment applicants | Human Resources | confidential, public, internal | District Policy 8320 (Personnel Records) District Regulation 8330 (Student Records) | https://www.frontlineeducation.com/pages/privacy-policy/ | Decmber 2018 | ||||||||||||||||||||
5 | Autocrat add on | document merge tool | Individual user | internal | District Policy 8320 (Personnel Records) | https://cloudlab.newvisions.org/privacy-policy | October 2021 | ||||||||||||||||||||
6 | Band App | Communication for teachers and students in the arts | Individiual Teachers | public | District Regulation 8330 (Student Records) | https://band.us/policy/privacy | October 2020 | ||||||||||||||||||||
7 | Bandlab | Music Education | Dave Stasiak | public | District Regulation 8330 (Student Records) | https://blog.bandlab.com/privacy-policy/ | September 2020 | ||||||||||||||||||||
8 | Bionic Reading | Chrome extension for students with reading disabilities | Individual teachers | public | District Regulation 8330 (Student Records) | https://chrome.google.com/webstore/detail/bionic-reading/kdfkejelgkdjgfoolngegkhkiecmlflj | November 2022 | ||||||||||||||||||||
9 | Blooket | Review games | Individual teachers | public | District Regulation 8330 (Student Records) | https://www.blooket.com/privacy | October 2021 | ||||||||||||||||||||
10 | Breezin' Thru Theory | Music Education | HMS Music Teacher | public | District Regulation 8330 (Student Records) | https://breezinthrutheory.com/wp-content/uploads/2020/08/Privacy-Policy-Breezin-Thru-Inc-2020-web.pdf | August 2020 | ||||||||||||||||||||
11 | Canva | Graphic Design | Individual teachers | public | District Regulation 8330 (Student Records) | https://www.canva.com/policies/privacy-policy/ | July 2019 | ||||||||||||||||||||
12 | Catalyst | Data collection in ABA/Autism program | Director of Special Services | confidential, public, internal | District Regulation 8330 (Student Records) | https://datafinch.com/privacy-notice/ | |||||||||||||||||||||
13 | CK-12 | Open Source instructional content for science and math | Individual teachers | public | District Regulation 8330 (Student Records) | https://www.ck12info.org/privacy-policy/ | August 2020 | ||||||||||||||||||||
14 | Class Dojo | Classroom management | Individual Teachers | public | District Regulation 8330 (Student Records) | https://www.classdojo.com/privacy/ | Decmber 2018 | ||||||||||||||||||||
15 | Collegeboard- AP | Director of Guidance/Operations | internal | District Regulation 8330 (Student Records) | https://about.collegeboard.org/privacy-center | July 2019 | |||||||||||||||||||||
16 | Collision Chemistry | Educational game for checmistry | Individual teachers | public | District Regulation 8330 (Student Records) | https://k12.playmada.com/privacy-policy/ | October 2021 | ||||||||||||||||||||
17 | CommonLit | ELA readings and assessments | Individual Teachers | public | District Regulation 8330 (Student Records) | https://www.commonlit.org/en/privacy | July 2020 | ||||||||||||||||||||
18 | Cronometer | Nutrition analysis tool for Biomedical science class | Individual teachers | internal | District Regulation 8330 (Student Records) | https://cronometer.com/privacy/ | January 2021 | ||||||||||||||||||||
19 | Delta Math | math online activities | Individual teachers | public | District Regulation 8330 (Student Records) | https://www.deltamath.com/privacy-policy | August 2021 | ||||||||||||||||||||
20 | Desmos | math online activities | Individual Teachers | public | District Regulation 8330 (Student Records) | https://www.desmos.com/privacy | June 2020 | ||||||||||||||||||||
21 | Digital Theater + | video streaming of plays | HHS Theater Teacher | public | District Regulation 8330 (Student Records) | https://www.digitaltheatreplus.com/education/terms-and-privacy | August 2020 | ||||||||||||||||||||
22 | Disaster Master | Multimedia game to learn to deal with disasters | Individual teachers | public | District Regulation 8330 (Student Records) | https://www.fema.gov/about/website-information/privacy-policy | January 2023 | ||||||||||||||||||||
23 | Discovery Education | Learning resource for teachers and students | High School Library Media Specialist | internal | District Regulation 8330 (Student Records) | http://www.discoveryeducation.com/who-we-are/privacy/ | Decmber 2018 | ||||||||||||||||||||
24 | Doculivery (Natpay) | Paperless payroll information and forms | Human Resources | confidential | District Policy 8320 (Personnel Records) | https://www.natpay.com/privacy/ | Decmber 2018 | ||||||||||||||||||||
25 | Dynamic Earth Interactive | Multimedia classroom resource | Individual teachers | public | District Policy 8320 (Personnel Records) | https://www.learner.org/privacy-policy/ | January 2023 | ||||||||||||||||||||
26 | Earthquake Hazards | US Governemnt data set about earthquakes | Individual teachers | public | District Policy 8320 (Personnel Records) | https://www.doi.gov/privacy | January 2023 | ||||||||||||||||||||
27 | E-Hall Pass | Digital hall monitoring | High School Administrators | internal | District Regulation 8330 (Student Records) | https://eduspiresolutions.org/privacy-policy/ | |||||||||||||||||||||
28 | E-Walk (Media-X and Harris School Solutions) | Employee evaluation system | Director of Guidance/Operations | confidential | District Policy 8320 (Personnel Records) | https://mxwebus1.harriscomputer.io/ewalk_plus/Help/index.php?request=2 | Decmber 2018 | ||||||||||||||||||||
29 | EdCite | test preparation | Individual Teachers | internal | District Regulation 8330 (Student Records) | https://www.edcite.com/privacy-policy | Decmber 2018 | ||||||||||||||||||||
30 | Edgenuity | online coursework | Director of Guidance/Operations | internal | District Regulation 8330 (Student Records) | https://www.edgenuity.com/privacy-policy/ | March 2020 | ||||||||||||||||||||
31 | Edmentum | Learning and assessment platform | Director of Guidance/Operations | internal | District Regulation 8330 (Student Records) | https://www.edmentum.com/privacy-policy | Decmber 2018 | ||||||||||||||||||||
32 | Edpuzzle | Makes videos interactive for classroom by allowing insertion of questions | Individual teachers | internal | District Regulation 8330 (Student Records) | https://edpuzzle.com/privacy | March 2020 | ||||||||||||||||||||
33 | Educere | Online Credit Recovery/Original Credit | Director of Guidance/Operations | internal | District Regulation 8330 (Student Records) | https://www.educere.net/privacy.asp | Decmber 2018 | ||||||||||||||||||||
34 | Email Notifications for Forms Chrome Exension | Adds functionality to Google Forms: varying responses based on user input; direct form results to more thatn one recipient. | Google Administrator | internal | District Regulation 8330 (Student Records) | https://digitalinspiration.com/docs/form-notifications/privacy-policy | December 2020 | ||||||||||||||||||||
35 | Epic | digital reading platform | Individual teachers | Internal | District Regulation 8330 (Student Records) | https://www.getepic.com/privacy | August 2020 | ||||||||||||||||||||
36 | Equatio | Express mathematical formulas in a digital environment; used by teachers | Individual teachers | public | District Regulation 8330 (Student Records) | https://docs.google.com/document/d/e/2PACX-1vSPJszt_TKmrdOFsF6EN0eIvVGSTqPvAFZzRr7rQ9w1t5DG78pI-qTljH4ul0l5i7vcHS9cEXmU6M_6/pub | September 2020 | ||||||||||||||||||||
37 | Family ID | sports registrations | Athletic Director | public | District Regulation 8330 (Student Records) | https://www.familyid.com/pages/how-it-works/security | Decmber 2018 | ||||||||||||||||||||
38 | Flipgrid | private classroom video response to amplify student voice | Individual Teachers | public | District Regulation 8330 (Student Records) | https://legal.flipgrid.com/privacy.html | August 2020 | ||||||||||||||||||||
39 | Flocabulary | tool to assist with vocabulary development | Individual Teachers | public | District Regulation 8330 (Student Records) | https://www.flocabulary.com/privacy-policy/ | October 2020 | ||||||||||||||||||||
40 | Flubaroo add-on for Sheets | Allows for analysis of assessment data from Forms/Sheets | Individual Teachers | public | District Regulation 8330 (Student Records) | http://www.flubaroo.com/tos | December 2020 | ||||||||||||||||||||
41 | Follett Destiny | Library catalog and circulation system | High School Library Media Specialist | internal | District Regulation 8330 (Student Records) | https://www.follettlearning.com/privacy-policy | Decmber 2018 | ||||||||||||||||||||
42 | G-Suite | Workflow and communications | District Information Coordinator | internal | District Regulation 8330 (Student Records) | https://edu.google.com/training-support/privacy-security/?modal_active=none | Decmber 2018 | ||||||||||||||||||||
43 | |||||||||||||||||||||||||||
44 | Gizmos | Virtual labs and simulations | Individual teachers | public | District Regulation 8330 (Student Records) | https://www.explorelearning.com/index.cfm?method=Controller.dspPrivacy | March 2021 | ||||||||||||||||||||
45 | Google Earth | Online maps and digital earth imaging | Individual teachers | public | District Regulation 8330 (Student Records) | https://policies.google.com/privacy | |||||||||||||||||||||
46 | Grade Transferer Chrome Extension | Transfers grades from Google Classroom to Genesis gradebook | Individual teachers | internal | District Regulation 8330 (Student Records) | https://www.gradetransferer.com/privacy.php | January 2021 | ||||||||||||||||||||
47 | Grammarly Add On | Spelling and grammar checker for Google Workspace | Chief Technology Officer | public, internal | District Regulation 8330 (Student Records) | https://www.grammarly.com/privacy-policy | January 2021 | ||||||||||||||||||||
48 | The Habitable Planet: Disease Lab by Annenberg Learner | A systems approach to environmental science | Individual Teachers | public | District Regulation 8330 (Student Records) | https://www.learner.org/privacy-policy/ | January 2023 | ||||||||||||||||||||
49 | The Habitable Planet: Ecology Lab by Annenberg Learner | A systems approach to the science of disease | Individual Teachers | public | District Regulation 8330 (Student Records) | https://www.learner.org/privacy-policy/ | |||||||||||||||||||||
50 | Highlight Tool Chrome Add-On | Advanced highlighting features for G-Suite | Individual Teachers | public | District Regulation 8330 (Student Records) | https://jsonchin.github.io/highlight_tool/#separator-banner | August 2020 | ||||||||||||||||||||
51 | Hooda Math | Math Games - elementary level | Individual Teachers | public | District Regulation 8330 (Student Records) | http://www.hoodamath.com/privacypolicy.html | September 2020 | ||||||||||||||||||||
52 | IEP Direct | To store and record IEP plans for students | Director of Special Services | confidential, public, internal | District Regulation 8330 (Student Records) | https://www.frontlineeducation.com/pages/privacy-policy/ | Decmber 2018 | ||||||||||||||||||||
53 | IXL | Content and assessment tool | Director of Guidance/Operations | internal | District Regulation 8330 (Student Records) | https://www.ixl.com/privacypolicy | December 2020 | ||||||||||||||||||||
54 | Kaizena Google Docs add-on | Audio feedback integrated into Google Workspace | Chief Technology Officer | public, internal | District Regulation 8330 (Student Records) | https://www.kaizena.com/privacy | January 2021 | ||||||||||||||||||||
55 | Kami | Makes pdf files editable | Individual teachers | internal | District Regulation 8330 (Student Records) | https://www.kamiapp.com/coppa-privacy-policy-2/ | August 2020 | ||||||||||||||||||||
56 | Khan Academy | Tuorials for students in math | Individual Teachers | public, internal | District Regulation 8330 (Student Records) | https://www.khanacademy.org/about/privacy-policy | March 2020 | ||||||||||||||||||||
57 | Lifetouch | Photography services | Director of Guidance/Operations | internal | District Policy 8320 (Personnel Records) District Regulation 8330 (Student Records) | https://als.lifetouch.com/account-login-service/termsOfServiceUS.html | Decmber 2018 | ||||||||||||||||||||
58 | LinkIt | Benchmarks 3x per year aligned to NJSLA | Director of Guidance/Operations | internal | District Regulation 8330 (Student Records) | https://www1.linkit.com/security-privacy/ | August 2019 | ||||||||||||||||||||
59 | Mango Languages | Learning resource for teachers and students | High School Library Media Specialist | internal | District Regulation 8330 (Student Records) | https://mangolanguages.com/legal/privacy-policy/ | Decmber 2018 | ||||||||||||||||||||
60 | MathType Add on for Chrome | Allows typing of math formulas; used by teachers only | HHS Curriculum Coordinator | public | District Regulation 8330 (Student Records) | http://www.wiris.com/mathtype/privacy-policy | Octoebr 2020 | ||||||||||||||||||||
61 | Mealtime | Manage lunch accounts | Business Office | confidential, internal | District Regulation 8330 (Student Records) | https://www.mymealtime.com/Apps/PrivacyPolicy.aspx | Decmber 2018 | ||||||||||||||||||||
62 | Mobymax | ancillary support to the shared curriculum and assessment models. | Individual Teachers | internal | District Regulation 8330 (Student Records) | mobymax.com/privacy-policy | September 2020 | ||||||||||||||||||||
63 | Mote Chrome Extension | voice commenting in Google Workspace for Education | Chief Technology Officer | internal | District Regulation 8330 (Student Records) | https://www.justmote.me/privacy | May 2021 | ||||||||||||||||||||
64 | Naviance | Higher education planning and application management system for students | Director of Guidance/Operations | internal | District Regulation 8330 (Student Records) | https://ui-production.papaya.naviance.com/naviance-static-assets/html/policies/privacy.html | Decmber 2018 | ||||||||||||||||||||
65 | NCAA Clearinghouse | Director of Guidance/Operations | internal | District Regulation 8330 (Student Records) | http://www.ncaa.org/about/ncaaorg-terms-and-privacy-policy | October 2019 | |||||||||||||||||||||
66 | Nearpod | adds interactivitiy to slides | individual Teachers | public | District Regulation 8330 (Student Records) | https://nearpod.zendesk.com/hc/en-us/articles/360049188592 | September 2020 | ||||||||||||||||||||
67 | Newsela | Informational text readiings across curriculum | Individual Teachers | public | District Regulation 8330 (Student Records) | https://newsela.com/about/privacy-policy/ | September 2020 | ||||||||||||||||||||
68 | NJ Homeroom | data collection and reporting for the NJDOE | Director of Guidance/Operations | confidential | District Regulation 8330 (Student Records) | Not available from vendor (NJDOE) | December 2018 | ||||||||||||||||||||
69 | NJ SMART | State Submission: Student, Staff, Evaluations, State Assessments, Special Education, Course Roster | Director of Guidance/Operations | confidential | District Regulation 8330 (Student Records) | Not available from vendor (NJDOE) | Decmber 2018 | ||||||||||||||||||||
70 | Noteflight | This free product will allow students to utilize music theory knowledge to create compositions. | Music Teachers | public | District Regulation 8330 (Student Records) | https://www.noteflight.com/legal/privacy | September 2020 | ||||||||||||||||||||
71 | OnCourse | Teachers use to post grades. Students and parents use to access grades. Schools use to maintain demographics and upload schedules. | Director of Guidance/Operations | confidential, public, sensitive | District Regulation 8330 (Student Records) | https://oncoursesystems.com/privacy-policy/ | June 2022 | ||||||||||||||||||||
72 | Our World: Sun's Position | Interactive site about the positions of Earth and Sun | individual teachers | public | District Regulation 8330 (Student Records) | https://www.nasa.gov/about/highlights/HP_Privacy.html | January 2023 | ||||||||||||||||||||
73 | Pear Deck extension | Allows teachers to make Google Slides interactive | individual teachers | public | District Regulation 8330 (Student Records) | https://www.peardeck.com/privacy | September 2020 | ||||||||||||||||||||
74 | Phenomenol GRC Lessons | To design phenomena-based lessons for science. | Individual teachers | public | District Regulation 8330 (Student Records) | https://creativecommons.org/licenses/by-sa/4.0/ | April 2021 | ||||||||||||||||||||
75 | PHET | Science virtual lab tool | District Regulation 8330 (Student Records) | ||||||||||||||||||||||||
76 | Quaver Music | Online music uniform curriculum across the district; innovative way to instruct children at a time when they cannot sing or dance safely. | Music Teachers | internal | District Regulation 8330 (Student Records) | https://www.quavermusic.com/info/ | September 2020 | ||||||||||||||||||||
77 | Reading Wonders (McGraw Hill) | Learning resource for teachers and students | Coordinators | internal | District Regulation 8330 (Student Records) | https://www.mheducation.com/privacy.html | January 2020 | ||||||||||||||||||||
78 | Remind | Communication tool for teachers, students and parents | Individual teachers | internal | District Regulation 8330 (Student Records) | https://www.remind.com/privacy-policy | June 2019 | ||||||||||||||||||||
79 | Robots | Guide to the world of robotics | Individual teachers | public | District Regulation 8330 (Student Records) | https://www.ieee.org/security-privacy.html | January 2023 | ||||||||||||||||||||
80 | Savvas Realize | Learning resource for teachers and students | Director of Guidance/Operations | internal | District Regulation 8330 (Student Records) | https://www.savvas.com/index.cfm?locator=PSZ19q | Decmber 2018 | ||||||||||||||||||||
81 | SciJinks Hurricane Simulation | Learning resource for teachers and students | Individual teachers | public | District Regulation 8330 (Student Records) | https://www.nasa.gov/about/highlights/HP_Privacy.html | January 2023 | ||||||||||||||||||||
82 | SciJinks Tornado Simulator | Learning resource for teachers and students | Individual teachers | public | District Regulation 8330 (Student Records) | https://www.nasa.gov/about/highlights/HP_Privacy.html | January 2023 | ||||||||||||||||||||
83 | SciJinks All About Weather NOAA | Learning resource for teachers and students | Individual teachers | public | District Regulation 8330 (Student Records) | https://www.nasa.gov/about/highlights/HP_Privacy.html | January 2023 | ||||||||||||||||||||
84 | Scratch | Coding app | Individual teachers | public | District Regulation 8330 (Student Records) | https://scratch.mit.edu/privacy_policy | June 2022 | ||||||||||||||||||||
85 | ScratchJr | Coding app for early grades (K,1,2) | Individual Teachers | internal | District Regulation 8330 (Student Records) | https://www.scratchjr.org/privacy | June 2022 | ||||||||||||||||||||
86 | Screencastify | screen recording app | Individual Teachers | public | District Regulation 8330 (Student Records) | https://www.screencastify.com/privacy | March 2020 | ||||||||||||||||||||
87 | SenorWooly | spanish language educational website | Individual Teachers | public | District Regulation 8330 (Student Records) | https://www.senorwooly.com/privacy | March 2020 | ||||||||||||||||||||
88 | Set GAme Daily Puzzle | Daily math games | Individual Teachers | public | District Regulation 8330 (Student Records) | https://www.playmonster.com/privacy-policy/ | November 2022 | ||||||||||||||||||||
89 | SignupGenius | Online registration system for meetings | Individual teachers | public | District Regulation 8330 (Student Records) | https://www.signupgenius.com/about/privacy.cfm | August 2020 | ||||||||||||||||||||
90 | SightReadingFactory | Online service to teach sightreading in music class | Individual Teachers | none | District Regulation 8330 (Student Records) | https://www.sightreadingfactory.com/privacy | September 2024 | ||||||||||||||||||||
91 | Systems 3000 | Accounting and purchasing services | Business Administrator | internal, confidential | District Policy 8320 (Personnel Records) | HPSD has received written confirmation that vendor is in the process of developing a privacy policy. | |||||||||||||||||||||
92 | TeacherMade | Makes PDF interactive | Individual teachers | public | District Policy 8320 (Personnel Records) | https://teachermade.com/privacy-policy | January 2021 | ||||||||||||||||||||
93 | Teaching Strategies Gold | Assessment for pre-k | Supervisor of Early Childhood | District Regulation 8330 (Student Records) | https://teachingstrategies.com/contact/support/privacy-policy/ | August 2019 | |||||||||||||||||||||
94 | Use Immersive Reader on Websites | Chrome extension that allows the use of Microsfoft's Immersive Reader with Chrome | Individual teachers | public | District Regulation 8330 (Student Records) | https://chrome.google.com/webstore/detail/use-immersive-reader-on-w/fmidkjgknpkbmninbmklhcgaalfalbdh?hl=en-US | November 2022 | ||||||||||||||||||||
95 | VEXcode IQ | simple coding progam | Individual teachers | public | District Regulation 8330 (Student Records) | https://www.vexrobotics.com/software-privacy-policy | January 2023 | ||||||||||||||||||||
96 | Vocabulary.Com | Learning resource for teachers and students | High School Library Media Specialist | internal | District Regulation 8330 (Student Records) | https://www.vocabulary.com/privacy/ | Decmber 2018 | ||||||||||||||||||||
97 | Vocaroo | Simple voice recorder for chrome | Individual teachers | public | District Regulation 8330 (Student Records) | https://vocaroo.com/privacy | November 2022 | ||||||||||||||||||||
98 | Water Sense for Kids | EPA website about water resources and conservation | Individual teachers | public | District Regulation 8330 (Student Records) | https://www.epa.gov/privacy | January 2023 | ||||||||||||||||||||
99 | What Causes the Seasons? by NASA Space Place | NASA's site for kids to explore Earth and space | Individual teachers | public | District Regulation 8330 (Student Records) | https://www.nasa.gov/about/highlights/HP_Privacy.html | January 2023 | ||||||||||||||||||||
100 |