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Cash Change Fund Log Instructions
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As a best practice, it is recommended for schools that have a cash change fund (hereafter, change fund), to implement a cash change fund log (hereafter "log") that will be used to document the custodian of change funds each time the funds are handed off to staff members for events (bookfair, athletic events, bookstore etc.)

Set up change fund:

Complete the top portion of the log to account for the total amount of the change fund, the check number used and name the sponsor. The sponsor can be the bookkeeper/secretary/athletic director/librarian. More than one log can be used if there are multiple purposes (bookstore, athletic events, etc.). This will be at the schools discretion.

Securing change:

The change fund should be secured each night to ensure security of the funds.

Hand off of change fund:

Document the date the change fund was handed off, the amount, the name of the responsible staff member, the event that the change fund was used.

Return of change fund (end of day or next business day):

When change fund returned, staff member documents date and verifies the amount returned, the custodian verifies receipt of change funds by initialing the returned amount on the log.

Independent verification of change fund:

A person independent individual must verify the sponsor's change fund.

Change Fund Sponsor Changes:

When the responsibility as sponsor changes (i.e. employee separation, transfer etc.); the log should be closed and a new log created. Prior to the last day of the change fund sponsor, the Principal or designee should account for the change fund and reassign the change fund to the new sponsor and document with a new log.
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