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Pre-Approval for Professional Travel Expenses
from 1/1/2024 - 12/31/24 only
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NameEmp ID
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Employees must complete this form to obtain pre-approval of all professional out-of-district travel reimbursement. Please use your best guess for expenses. Attach mapquest or similar document showing mileages. If this is on a workday, please submit your Leave Request sheet at the same time.
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Date(s) of Leave
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Purpose:
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Location
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Reimbursable by Grant?
Yes / NoGRANT NAME:
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ESTIMATED COSTS
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Travel (Personal vehicle)
miles at
$0.6700 per mile $
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Tolls, parking, taxi, auto rental fees
$
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Travel other (bus, train, plane fares)
$
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Lodging (include tax) # days
XRate $
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# Meals:Full DayX $ 59.00 Rate $
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Half DayX $ 29.50 Rate $
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Event Registration Fees (attach payment info)
$
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Does it need to be prepaid?
Yes / No
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Miscellaneous (describe)
$
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TOTAL ENCUMBRANCE
 $ -
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Employee Signature: _____________________________________
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District Office Action
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Purchase Order #:
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APPROVED AS SHOWN
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APPROVED WITH CHANGES:
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DENIED -- REASON:
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Supervisor Signature: __________________________________________________
Date: ______________________
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Charge to Budget code:
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REIMBURSEMENT
LODGING
Meals/Incidentals
Mileage Rate
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RATES BY LOCATION
Std
Full Day
Half Day$0.67/mile
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Oregon 98 $ 59.00 $ 29.50
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Updated 1/2/2024
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