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DATA EXCHANGE SE PROGRAM RECORD
DATA ELEMENTS
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DEX Technical NameOSE Short NameElement Specification and RequirementsRequired for CollectionCorresponding App Center FieldNotes/Changes
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StudentUniqueIdSTN9-Digit STNSE, EV, TRSE: Field 3
EV: Field 2
TR: Field 2		Student's STN.
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EducationOrganizationIdSchool of Responsibility/Access School10-digit MDM school number. Must be a school within the LEA.SE, EV, TRSE: Field 1
EV: Field 1
TR: Field 1		This element indicates the school of responsibility for the IEP. This will also serve as the Access School submitted to the Indiana IEP system.

In the App Center this field was the educating school. That information will now be collected, where available, from the Student School Association Record (RT/RA/EM).
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Special Ed Program NameProgram Name/Placement InfoSee Program Name and Settings Document.SESE: Field 7This element reflects the student's placement information, as well as unlock the appropriate setting codes where appropriate. There are two additional options for this element: Undefined and Choice Voucher. Undefined should be used for students who have yet to receive a placement or have been found ineligible for services.

If placement changes, IDOE recommends terminating this SE program record with termination reason code 99 and creating a new program record with updated information.



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BeginDateProgram Begin DateDateSE, EVA date must be entered to indicate when the current program record begins. This must be filled in to report on the collections.

Begin date must be on or before the count date to be included in SE count.

For EV certification (initial evaluations), begin date must be in the current or prior school year to be included.
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EndDateProgram End/Termination Services DateDateSE, TRTR: Field 5Date that the current program record ends, due to program changing or student exiting LEA and/or services.
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ReasonExitedDescriptorReason for Exit1: Transferred to Regular Education (found ineligible or parent revoked consent)
11: Earned High School Diploma
12: Received Certificate
13: Received maximum age of 22
14: Deceased
15: Dropout
16: Moved, known to be continuing in a General Education Program ONLY or moved out of state
17: Moved, but continuing Special Education services under IDEA in Indiana
99: No longer qualifies for this specific program (special education continuing under a new program record within this LEA)		TRTR: Field 6Codes have been reassigned (see left).

This field will populate the TR.

Field 17 and 99 will close out the program record for the local LEA.

Code 99 should only be used for changing to a new SE program record within the same LEA. Code 99 means the student is still eligible for special education services if the child had previously been identified. Code 99 could also be used to close out of a record of a student found ineligible upon initial evaluation.
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SpecialEducationSettingDescriptorLocation/Facility CodeSee Program Name and Settings Document.SE, EVSE Field 8Location codes can now be added to a record depending on the Program Name.
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IdeaEligibilityTRUE
FALSE		SE, EV, TREV: Field 8Indicates whether the child has been found eligible for special education services in the current program record.

Must be TRUE to report on SE and TR.

During an initial evaluation, this element will be FALSE.
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circumstancesRelevantToTimelineDescriptorCircumstances Relevant to Evaluation Timeline1: 20 instructional days expedited evaluation due to implementation of Early Intervention/RTI
2: 20 instructional days expedited evaluation due to disciplinary action
3: preparation of transfer from First Steps
4: All other, 50 instructional days timeline		EVEV: Field 6Determines timeline for compliance for initial evaluations ONLY.

Indicator 11 compliance is determined for records with code 1, 2, and 4. Indicator 12 compliance is determined for records with code 3.
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TimelineComplianceDescriptorTimeline Compliance0: Timeline was met
1: Timeline was missed because parents refused or delayed implementation of services only to student transitioning from First Steps.
3: Student withdrew from school during the evaluation process
5: Parent revoked consent for testing
7: Timeline missed because student transitioned from First Steps has a 3rd birthday during any school break and child did not require Extended School Year (ESY) services.
8: Timeline missed because parent refused to brining student in for evaluation
99: Timeline missed for another reason		EVEV: Field 10Communicates information of whether the evaluation was on time or excused for a reason under IDEA and Article 7.

A child who enters a new LEA after beginning an initial evaluation in another Indiana LEA must complete the evaluation in a reasonable timeframe.
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IEPReviewDateCase Conference DateDateEVEV: Field 7Case Conference date for most recent initial evaluation. Annual case reviews should not be recorded in this data element.

For children with initial evaluations concluded before the 2020-2021 school year, June 30, 2020 may be used.
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LastEvaluationDateCase Conference DateDateMay be initial case conference or most recent case conference date. Will not be used for annual compliance monitoring.
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ParentalConsentDateDate of Parental ConsentDateEVEV: Field 5Begins timeline for initial evaluations (20 or 50-day timeline). Reevaluations should not be recorded in this data element.
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FirstStepsTransitionDateDate Services Begin for First Steps TransitionsDateEVEV: Field 9
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DisabilityDescriptorDisability Code01: Multiple Disabilities
02: Orthopedic Impairment
03: Blind or Low Vision
04: Deaf or Hard of Hearing
05: Emotional Disability (Full-Time)
06: Emotional Disability (All Other)
07: Specific Learning Disability
08: Developmental Delay (Ages 3-8 only)
09: Language or Speech Impairment
10: Mild Intellectual Disability
11: Moderate Intellectual Disability
12: Severe Intellectual Disability
14: Deaf-Blind
15: Autism Spectrum Disorder
16: Traumatic Brain Injury
17: Other Health Impairment		SESE: Field 5
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DisabilityDescriptor01: Multiple Disabilities
02: Orthopedic Impairment
03: Blind or Low Vision
04: Deaf or Hard of Hearing
05: Emotional Disability (Full-Time)
06: Emotional Disability (All Other)
07: Specific Learning Disability
08: Developmental Delay (Ages 3-8 only)
09: Language or Speech Impairment
10: Mild Intellectual Disability
11: Moderate Intellectual Disability
12: Severe Intellectual Disability
14: Deaf-Blind
15: Autism Spectrum Disorder
16: Traumatic Brain Injury
17: Other Health Impairment		SESE: Field 6Language or Speech Impairment can only be reported as primary or secondary disability.

If a child has been identified with any disability and Language or Speech Impairment, Language or Speech Impairment should be reported as a secondary disability.
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OrderOfDisabilityPrimary/Secondary Disability Indicator1: Primary Disability
2: Secondary Disability		SESE: Field 5/6
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