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Invoice Instructions
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Note: This invoice template is broken out by month - each month has it's own tab - only enter expenditures in the yellow highlighted column for the current month.
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Note: Do not go back and change previously submitted months.
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Note: Dollar amounts should only be input into yellow highlighted cells only, for the corresponding month/tab.
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Note: Please do not add or delete any rows in the spreadsheet. There are emply rows at the bottom of each category that we will use if an additional/new line item is approved.
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Note: Please do not input dollar amounts into grey "Total" rows, e.g. dollar amounts should not be input into "Total Personnel".
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Note: Please do not enter a dollar amount in the idirect cost row. This is a formula that will calculate based on your billed expenses and approved rate.
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If formulas get erased or they are not calculating correctly, send the Excel spreadsheet to the Fiscal Specialist (Kelly Wiedemer; kelly.wiedemer@state.co.us) for corrections.
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The "Total" rows contain formulas that must not be manipulated so that calculations remain correct.
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The previous month/s invoices will always populate into the current invoice.
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If there is a modification to the budget, please work with your Program Manager.
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Please submit EXCEL version of your invoices* to the following email: cdhs_oec_invoicing@state.co.us
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(with subject line: Vendor Name/Project Description/Billing Period e.g. ABC Company / MIECHV / Oct 2018
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*We must upload a copy of these invoices into our accounting system, so they must be legible: printed in landscape, on legal size paper. Pdf versions with electronic signatures can also be submitted - but we need the excel version so that size can be adjusted if necessary
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