APW Wedding Workbook - Formal Wedding
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WhenWhatWhereWhoMain Contact # Items NeededLocation of ItemsItems Arriving/Leaving With
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Pre-Ceremony
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11:00 AMhair & makeupGetting Ready RoomCouple, Partner A's SisterMakeup, headpieceGetting Ready RoomPartner A's Sister / Partner A's Sister
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12:30 PMstuff gets picked up from housecouple's houseWedding Stage Manager/ DOCTissue paper poofs, cake knife, guestbook, etc.Boxes 1, 2, 3 & 4 at Partner A's Parents' houseWedding Stage Manager/DOC
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1:00 PMvenue opensvenueWedding Stage Manager/ DOC
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1:15 PMcatering staff arrivesvenue, insideCaterer
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1:30 AMgetting dressedGetting Ready RoomCoupleDress/Suit, Jewelry, Shoes, etc. Partner B / Partner A and B will be wearing
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2:00 PMsound system arrives/ is set upvenue, insideDJ or Sound System Rental
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2:30 PMcouple & photographer arrive for pre-ceremony picturesvenue, outsidePhotog + couple
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2:30 PMflorist arrives to set up flowersvenue, insideflorist4 bouquets, 3 boutonnieres, 15 centerpeicesFlorist bringing to venueFlorist / Centerpieces leave with guests
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2:30 PMalcohol arrivesvenue, insidepartner A's brother
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3:00 PMfamily arrives for picturesvenue, outsidePhotog Assistant
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3:00 PMcake deliveredvenue, insidebakery
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3:00 PMcouple & family picturesvenue, outsidePhotog, couple, family
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3:30 PMcouple finishes pictures, goes insideGetting Ready Roomcouple
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Ceremony
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3:45 PMguests start to arrivevenue, outsideushersProgramsBox 2 at Partner B's Parents' housePartner B's Parents / Leaving with guests
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4:00 PMofficial start time on invitesvenue, outside
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4:15 PMprocessionalvenue, outsideWedding Stage Manager/ DOC cues
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4:35 PMrecessionalvenue, outsideRabbi
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Cocktail Hour
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4:40 PMalone time for coupleGetting Ready Roomcouple
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4:40 PMcocktail hour startsvenue, insideWedding Stage Manager/ DOC & Caterer
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4:55 PMcouple post-wedding picturesvenue, outsidephotog, couple
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5:15 AMcouple joins cocktail partyvenue, insideCouple
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Reception
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6:00 PMguests seated for dinnervenue, insideCaterer cues
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6:10 PMfirst guests to buffetvenue, insideWedding Stage Manager/ DOC cues
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6:30 PMlast guests through buffetvenue, insideWedding Stage Manager/ DOC cues
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6:30 PMtoasts - four totalvenue, insideWedding Stage Manager/ DOC cues
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7:10 PMfirst dancevenue, insideWedding Stage Manager/ DOC cues
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7:10 PMdance party!venue, insideDJ
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8:00 PMcake cuttingvenue, insideWedding Stage Manager/ DOC cuesCake KnifeBox 1 at Partner B's Parents' housePartner B's Parents / Partner B's Parents
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8:10 PMHora/ Ritual dancesvenue, insideDJ
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8:10 PMdance party!venue, insideDJ
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9:40 PMlast callvenue, insideWedding Stage Manager/ DOC cues
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9:50 PMsend offvenue, outsideWedding Stage Manager/ DOC cues
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10:00 PMGuests Outvenue, insideWedding Stage Manager/ DOC cues
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Post-Reception
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10:00 PMcaterer/ wedding stage manager/ DOC/ family start breakdownvenue, insideWedding Stage Manager/ DOC
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10:20 PMfamilies leave with stuff they're takingvenueFamilies
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12:00 AMbreakdown done, everyone outvenueWedding Stage Manager/ DOC
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