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Required and Suggested Policies
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Requirements for ensuring compliance with all current codes and rules falls to the individual school board.
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Sample policies are intended as examples, not something to be cut and pasted to meet a requirement.
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Additional sample policies can also be found in many online policy manuals.
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New 2025 policies are highlighted.
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CategorySubjectRequiredAnnual TrainingCSP Grant RequiredCodeSample PolicyDetails
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AcademicSpecial EducationR277-733https://www.summitacademyschools.org/docs/91b2/04/05/22/183239-c27d0d8d-d3eb-4df1-b697-f7b408f9b79c.pdfLengthy and detailes. Look to your licensed SPED provider or employee.
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AcademicInstructional Materials SelectionR277-469https://vahara-o2-public.s3.amazonaws.com/media/103625/Instructional-and-Library-Materials-Policy-09082022.pdfState rules and procedures to follow when selecting and purchasing curriculum.
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AcademicWork Based Learning ProgramsR277-915https://vahara-04-public.s3.amazonaws.com/media/74559/POLICY-IA---Work-Based-Learning-Experiences-for-Students.pdfPolicy requirments for schools offering work based learning programs
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AcademicElectronic Use, Internet access and Social MediaYesR277-495https://schools.utah.gov/policy/_policy_/_resources_/_modelformsandpolicies_/ElectronicDevice.pdfUse of electronic devices, websites and social media within the school for students and staff
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53G-7-10,
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47 CFR, Part 54, Children's Internet Protection Act
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AcademicExtra Curricular activitiesR277-494https://docs.google.com/document/d/1IThquL33Yqs4jXdf15rgNUWbjJXvMU11/edit?usp=sharing&ouid=109332018554093339285&rtpof=true&sd=trueProcess for approval and expectations of extra curricular activities
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AcademicCivics and PatriotismR277-475https://docs.google.com/document/d/1ZJyAsQH0Te99wAt_X5y6l438SvVlEVcyl4LQeW7pDOU/edit?tab=t.0Required patriotic, civic and character instruction
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AcademicCoreR277-700https://stgacademy.org/wp-content/uploads/2024/07/600-SGA-Graduation-Requirements-1.pdfGeneral state core. Also substitution of course requirements for middle school students
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AcademicStatewide Online Education ProgramR277-726https://www.juabsd.org/images/Policy_FBBB_Participation_in_Online_Education.pdfRequirements and guidelines for implementing the online education program
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53F-4-502
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AcademicField Trips, transportationYesR277-600https://ogdenprep.org/wp-content/uploads/2018/04/4.01.POL-Field-Trip-Policy-1.pdfRequirements for student transportation
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AcademicHomeschool assessmentsR277-604https://vahara-o2-public.s3.amazonaws.com/media/139973/Home-School-Student-Participation-in-Statewide-Assessments-Policy---2020.12.17-%28final%29.pdfRequirements to assess private or home school students as requested
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AcademicDropout Prevention and RecoveryR277-606https://docs.google.com/document/d/1beiRy-1Cc5q4HrqVdo0IlBR7N1EXwFZv/edit?usp=sharing&ouid=109332018554093339285&rtpof=true&sd=trueFor schools which serve grades 9-12
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AcademicMedia Use in Classroomshttps://drive.google.com/file/d/1B989b-XXNYwqZkeSdH3u_ZtaKM4GdO3c/viewDefine expectations and authority over decisions regarding media in the classroom, including ratings or appropriateness
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AcademicPrayer in School53G-10-203https://docs.google.com/document/d/1sBqO4HaOgl9sXKdzDUYd774FFfqOHqng/edit?usp=sharing&ouid=109332018554093339285&rtpof=true&sd=trueDefines that "expressions of belief" may be allowed.
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AcademicFirearms Safety53E-4-207https://docs.google.com/document/d/1MUqIGpaUxOgdSKkPMmTfqacU4vFAgvlnZth7bbu9mfY/edit?usp=sharingOulines required firearms safety notification and training for students
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AcademicPacket Credits53E-3-501https://docs.google.com/document/d/160HKvm-VB-nb7Ld1KD9ybnFhFsVfAzno-APhmxob8Jc/edit?usp=sharingRequriements for course name and number when packets are used to obtain credit
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AcademicHealth Related Instruction53G-10-409https://docs.google.com/document/d/1jgTulYgj_a_sEi2QzhEabGu4xx1683DO6BlL-1FtTec/edit?usp=sharingRestrictions on who can deliver instruction on health topics
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AcademicSupplemental Materials53G-5-404https://gwacademy.org/files/galleries/565_Instructional_and_Supplemental_Materials_Policy_updated.pdfRules for non school board approved materials. Can be included with other instructional policies.
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FinanceFiscal Accountability YesR277-113https://www.lakeview-academy.com/saratoga-springs/policies-proceduresRole of finance committee detailed including annual fiscal policy review and monthly reports to board. List of policies requried included.
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https://wsacharter.org/policies-procedures
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https://vahara-o2-public.s3.amazonaws.com/media/152624/MAPPMasterFileDec5-2024.pdf
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FinanceLAND Trust FundsR277-477https://docs.google.com/document/d/1UulN7VhQ3QbwCqN2sQ2Rp8Q9fiDbSvaDA_cOeIA02Qc/edit?tab=t.0Requirements and Procedures that must be met to receive LAND Trust funds.
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FinanceSchool constuction53E-3-702https://docs.google.com/document/d/1yljQJODB5oTVc0cyO3c_zGmrPimsg1S4/edit?usp=sharing&ouid=109332018554093339285&rtpof=true&sd=trueRequirements to follow for school construction and upgrades. Good to outline authority and process between board and admin.
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FinanceEmployee Travel/ Mileage Reimbursementhttps://vahara-o2-public.s3.amazonaws.com/media/21783/Mileage-Reimbursement-Policy.pdfAddress reimbursmenet process, covered expenses, approval process, reporting process
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FinanceProcurementR227-122https://docs.google.com/document/d/1FUiqtTMrb5NT2dv2sNuKdyIlEy6vBYHyaILPg0RGA3I/edit?tab=t.0Requirements for purchasing items with state funds
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63G-6https://docs.google.com/document/d/1FUiqtTMrb5NT2dv2sNuKdyIlEy6vBYHyaILPg0RGA3I/edit?tab=t.0
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GovernanceCriminal Background CheckYesR277-115https://vahara-o2-public.s3.amazonaws.com/media/9453/207-Criminal-Backgound-Checks-and-Arrest-Reporting-signed-031419.pdfRequired background check procedures for volunteers, staff, third party providers, etc.
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R277-214
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R277-316
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53G-11-402
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GovernanceCharter Retentionhttps://docs.google.com/document/d/1snyEFCIjIx5zSRXS36Y2z2SmheRQcI1FPASOzFSJ8Tg/edit?tab=t.0States how charter documents will be retained.
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GovernanceFees, Fee Waiver YesR277-407https://drive.google.com/drive/folders/1-U_NdZ1vqg_POZzd41qS2L0PEZ9Dp7jdRequirements for school fees which must be adopted annually.
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53G-7-503https://docs.google.com/document/d/1AsmQNmtYNe0TuGKDZZ53L53GWVtHijcI4BZklej6SOU/edit?tab=t.0
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53G-7-802https://docs.google.com/document/d/1yc4wT-eJ3EyskKNi26VTpXIBz_rvmy4mVttQJk6zaNI/edit?tab=t.0
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GovernanceSchool Fees53G-7-501, 53G-7-503 (2025 update)https://docs.google.com/document/d/1tK-S-hA-X79LoeZWu0occLmPenABSfNQ0SpTkSAmsdY/edit?usp=sharingRestricts fees that are allowed to be charged by a school
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GovernanceFood Sold on School GroundsYesR277-719https://drive.google.com/file/d/1v_tiMgMyVZBgqkd1KX884gS31FTloMUo/viewRequirements for vending machines and food sold on school grounds.
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https://docs.google.com/document/d/1UPDD5V6QJgcarQKrskX2ZCC-yFolZH8K/edit?usp=sharing&ouid=109332018554093339285&rtpof=true&sd=true
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GovernanceFood Additives53G-9-205.2https://docs.google.com/document/d/1UJ5dDbMYgXtjTheYxeWQAsmkGdPB0glM-d2vTxmDeJU/edit?usp=sharingRestricts foods with specific additives that can be sold by schools
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GovernanceGovernment Records and Management Act (GRAMA)63G-2https://www.beehiveacademy.org/wp-content/uploads/2021/02/grama_policy.pdfRequirements for records of public entities
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https://vahara-o2-public.s3.amazonaws.com/media/21784/Records-Management-Policy-copy.pdf
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GovernanceInternet and Online Access / Acceptable UseYes53G-7-10https://utahinternational.org/?page_id=1999Policy required to filter internet in public schools. May be combined with other technology policies
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GovernanceLand Trust Committee PolicyR277-491https://docs.google.com/document/d/1UulN7VhQ3QbwCqN2sQ2Rp8Q9fiDbSvaDA_cOeIA02Qc/edit?tab=t.0Requirements for School Land Trust committee.
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GovernanceBoard job descriptionshttps://docs.google.com/document/d/1wKcjCRK3l57k4rdfRBFMcxsfGG_930pj/edit?usp=sharing&ouid=109332018554093339285&rtpof=true&sd=trueDescribes roles of board members including officer positions
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GovernanceSchool Emergency ResponseYesR277-400https://utahinternational.org/?page_id=991Safety plans and drills required for schools
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53G-8-802
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GovernanceEmergency School SafetyYes15A-5-203, 53-22-102 (2025 update)https://docs.google.com/document/d/1tDe_606DewiuMTsUGFSjph9cjnWc9vwLQytOcMq36E8/edit?usp=sharingExpands facility requirements, assessments, and training for school safelty. Can be added into existing policies.
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GovernanceSchool Uniform Yes, if uniforms53G-7-801https://www.summitacademyschools.org/draper/dress-code-draperRequirements and purpose for implementing a school uniform
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GovernanceFacilities Use 53G-7-210https://maeserprep.org/wp-content/uploads/2020/06/3103-Facilities-Usage-Policy-06.09.2020.pdfDefines community use for non-profit and for-profit entities
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GovernanceGrievance Policyhttps://renacademy.org/dynamic/content/1230/29/grievance_policy.pdfProcess for addressing grievances of students and staff
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https://vahara-o2-public.s3.amazonaws.com/media/21782/Grievance-Policy-copy.pdf
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https://vahara-o2-public.s3.us-west-2.amazonaws.com/media/165774/Sample-Grievance-Policy.pdf
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GovernanceElectronic Meetings, Open and Public Meetings Act52-4 https://www.spectrumcharter.org/_files/ugd/6d0764_6836b30077bd458d9c7d66f8db0391cf.pdfProcedure for holding electronic meetings, required if you hold electronic meetings. Can be included as part of other meeting policies
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https://docs.google.com/document/d/1-w6YkaLVheXdNPBG7BLL5B-iRvx68tX1grWkNhu2XGo/edit?tab=t.0
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https://docs.google.com/document/d/1-w6YkaLVheXdNPBG7BLL5B-iRvx68tX1grWkNhu2XGo/edit?tab=t.0
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GovernanceOpen EnrollmentYesR277-437https://docs.google.com/document/d/1YtwcTzFLU87ARUGSky6lACCIeGADxaPAby7mHDrbgUA/edit?tab=t.0Procedures for Open Enrollment. Can be included as part of other enrollment policies.
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https://docs.google.com/document/d/1YtwcTzFLU87ARUGSky6lACCIeGADxaPAby7mHDrbgUA/edit?tab=t.0
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https://docs.google.com/document/d/1YftNHxoFajohl3Qz9uM8U_H2q43hB_dLhJ9JB778hw0/edit?tab=t.0
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GovernanceCommitteeshttps://vahara-o2-public.s3.amazonaws.com/media/21778/Committee-Policy-copy.pdfProcedures, chain of command, and possible members for school committees
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https://docs.google.com/document/d/1EAPkqJ7bGpsKofjFQwBKHyWv7Z6AE5PL/edit?usp=sharing&ouid=109332018554093339285&rtpof=true&sd=trueAcademic committee policy
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https://docs.google.com/document/d/1OlGK81NNljRjLV8AHlBDT5CABTzlwn7J/edit?usp=drive_link&ouid=109332018554093339285&rtpof=true&sd=trueGovernance committee policy
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GovernanceConflict of Interesthttps://www.vistautah.com/uploads/2017/06/Conflict-Of-Interest-Policy.pdfOutline process for annual disclosure of any possible conflicts of interest and how they apply to votes and decision making
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https://docs.google.com/document/d/1p0YQw99Rw31fXsYXm_dpvONLR8qp_PhLh0vA6215B78/edit?tab=t.0
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GovernanceGovernance ProcessWhat is the line of authority, process for implementing policy, and limitations of officers and administration
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GovernanceBoard Code of Conducthttps://core-docs.s3.us-east-1.amazonaws.com/documents/asset/uploaded_file/4863/VAC/4241301/Board_Member_Code_of_Conduct_Policy.pdfBoard member code of conduct
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GovernanceSchool ClosureYes53G-5-504https://docs.google.com/document/d/1E1frrf3VswUPn3zDywmD7iuhyooRlBbB/edit?usp=sharing&ouid=109332018554093339285&rtpof=true&sd=trueProcess for closing a school. Required to have in place in the event it happens.
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GovernanceGlucagon KitsYes26B-4-406https://docs.google.com/document/d/1ACQSbWrUt34pe2sttyiZS1ETWVo72MYWx8KaG1pAIoc/edit?usp=sharingRequirements for use and training of glucagon kits in the school
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GovernanceEmployee Code of ConductYesR277-322https://core-docs.s3.us-east-1.amazonaws.com/documents/asset/uploaded_file/4863/VAC/4241383/Code_of_Conduct_Policy.pdfEmployee code of conduct.
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PersonnelBreastfeeding PolicyYes34-49 Fair Labor Standards Act section 7https://bdf3a100-be3f-409d-b769-e0c4a23ab79c.usrfiles.com/ugd/bdf3a1_b970c2121c0d4f1f8f66dc646697153e.pdfRequirements of public employer for nursing mothers
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https://docs.google.com/document/d/1Ho7d-hv9c-Jc7_zlrNi2IU8hPaUt4d4zSAtzjSWcogk/edit?tab=t.0
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PersonnelEducation Services Outside Regular EmploymentR277-107https://3stepsolutions.s3-accelerate.amazonaws.com/assets/custom/004082/Governance%20Page%20Documents/A-21%20Educational%20Service%20Outside%20of%20Regular%20Employment%203.23.22.pdfRequirements for employees who work for a school and private entity to maintain proper segregation of duties
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PersonnelEmployee Conference and Training Policyhttps://docs.google.com/document/d/1-w84tD4L3F8daJZDV5hvsGue9q8GUmDa/edit?usp=sharing&ouid=109332018554093339285&rtpof=true&sd=trueRequirements for employees presenting at conferences including conduct and expenses.
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PersonnelEmployee Harassment and Discrimination34-34, and Federal Acts in detailshttps://utahinternational.org/?page_id=1847FMLA, ADA, Title VII, At Will employment, Age Discrimination and other types of prohibited discrimation requirements. See Federal policies (Title VI and VII of Civil Rights Act of 1964, Equal Pay Act, Age Discrimination Act, Title I and V of ADA, Title II of Genetic Infomation Nondiscrimination Act
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https://vahara-o2-public.s3.amazonaws.com/media/21054/discrimination-and-harassment.pdf
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https://vahara-o2-public.s3.amazonaws.com/media/21055/employee-harassment.pdf
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34A-5https://docs.google.com/document/d/1j9GUEShxtAZwAWb10gxSKRVqYjWwDzpp2GIlStcKpto/edit?tab=t.0
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https://docs.google.com/document/d/1hd7BUgk3Lcew5xiWlsi_nU_2Q9pXyftI-3ocXUwQ7lM/edit?tab=t.0
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PersonnelEmployee Separation 34-28https://vahara-o5-public.s3.us-west-2.amazonaws.com/media/20728/Rockwell-Hiring-and-Employment-Policy.pdfRules regarding information that could affect licensure of seperated employees. Can be included with hiring policies. Ensure you have a process in place before you need to use it.
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PersonnelMaterials Created by EmployeesR277-120https://docs.google.com/document/d/188PY7pn7BIZVKKRt7WJ_Fd8Y_GxN1z7x/edit?usp=drive_link&ouid=109332018554093339285&rtpof=true&sd=trueAllows schools to define how materials developed on school time can be shared
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PersonnelNepotism 52-3-1https://policy.jordandistrict.org/dp307/Restrictions for employment of relatives
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https://docs.google.com/document/d/1IpF3DjFOe7_I4mKiCwdmidDLQWJuGV5UPKbsD3qrshE/edit?tab=t.0
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PersonnelCriminal Background Check and Reporting ArrestsYesR277-516 Repealed, needs updated codehttps://vahara-o5-public.s3.us-west-2.amazonaws.com/media/20695/Background-Check-and-Reporting-Policy-.pdfRequirements for employees and volunteers to report arrests. Could be combined with background check policy
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https://docs.google.com/document/d/1PIiMYRWKk_SzXDOL1tWdvQNbdvgA5Fz-0c2s-SCTIQQ/edit?tab=t.0
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PersonnelSchool Personnel and Medical Recommendations Yes53G-9https://bdf3a100-be3f-409d-b769-e0c4a23ab79c.usrfiles.com/ugd/bdf3a1_89a92abe299947a99fca9accc8853dc9.pdfOutlines rules for what staff can recommend and report for students
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53G-9-203https://docs.google.com/document/d/1hLhi_BcRFxm4D1R3Empu6h__KKAoKwVV/edit?usp=sharing&ouid=109332018554093339285&rtpof=true&sd=true
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53G-9-202
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PersonnelEffective Teaching StandardsYesR277-530https://core-docs.s3.us-east-1.amazonaws.com/documents/asset/uploaded_file/4863/VAC/4241380/Effective_Educator_Policy.pdfSchool boards shall develop policies to implement effective teaching standards.
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PersonnelChild Abuse-Neglect Reporting by Educational PersonnelYesR277-401https://policy.jordandistrict.org/as070/Required procedures and agencies to notify
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https://vahara-o2-public.s3.amazonaws.com/media/21777/Child-Abuse-Reporting-copy.pdf
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PersonnelEducator Engagement/ Exit Surveyhttps://docs.google.com/document/d/1hAeR42urP6mZOkt6xwe_JF7aL84nXE_Ighkf8NPDTNo/edit?tab=t.0
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PersonnelCharter EmployeesYesYes53G-5-407https://www.voyageacademyutah.org/361944_2Charters are required to notify parents of teacher qualifications and annually have employees sign a form acknowledging certain disclosures.
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PersonnelSucession planninghttps://docs.google.com/document/d/1QvHDY2mJqUa26XWzWpdKBtX57l7NQXWh/edit?usp=sharing&ouid=109332018554093339285&rtpof=true&sd=trueDefine authority within the school for board members and school leader.
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PersonnelEmployee Disciplinehttps://www.muddycreekcharterschool.org/wp-content/uploads/PolicyHR00002b-Due-Process-for-Discipline-and-Dismissal-of-an-Employee.pdfDefine process and expectations for employee discipline