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Note: we are asking about research data, not educational or administrative data
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This survey is designed to elicit information about the centrally-provided services that research institutions provide to their researchers. It is not intended to be answered from the perspective of individual departments or research groups. If you could pass it to somebody who would be able to address the questions from an insitutional perspective, that would be appreciated!
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The people best placed to complete this questionnaire at your institution are likely to be senior library staff, research IT staff, or in the research office.
do we need to phase each question as 'if you know the answer to this...'
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Provide an 'additional remarks' box for each question?
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CategoryQuestionsResponsesNotesAnswerable?Include?
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InstitutionName of institutionYY
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InstitutionType of institutionUniversity; research institute; Government department/agency; funding agency; Specialist/national Library; Specialist/National Archive; Computing Centre; NGO; Commercial Entity; Other __________How is a University distinguished from a research institute?YY
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InstitutionYour roleHead of Department/ Senior Management; Senior Researcher/ Middle Management; Researcher/ Staff Member; Other (please specify)____________
[vocabulary matched with Open Data Survey Questionnaire]YY
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Institutionemail address[an optional question - will require a note explaining how information is held for GDPR purposes] Explain that emails will only be shared amongst RDARI Co-Chairs, with other survey respondents; with others beyond these groups only with explict consent?YY
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InstitutionCountry[use ISO 3166 alpha 2 controlled vocab]ISO 3166 alpha 2 (https://en.wikipedia.org/wiki/ISO_3166-1_alpha-2)YY
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InstitutionTotal size of institution including all staff and current students)up to 1000, 1000-9,999, 10,000+YY
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InstitutionHow many researchers does your institution support?up to 50, 50- 500, 500 - 5000, more than 5000YY
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InstitutionWhat Research Data Management services are provided at your institution?active research data storage'; 'data archive/repository'; 'Data Publication Service'; 'Compute / HPC'; 'RDM advisory service'; 'research data back-up'; 'data management planning support'; 'research database hosting'; 'Centrally-supported electronic lab notebook system', 'dark archive'; 'Drop-box style synchonization service'; 'special collections showcase'; 'Sensitive data hosting facility'; 'Questionnair tool for surveys', 'other - please describe'Yes, if right person identifiedY
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GovernanceIs there a single point of governance for your institution's RDM architecture and planning?yes; no; n/a (comment)Is this question necessary?Yes, if right person identifiedN
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GovernanceIf so, who is responsible for overall RDM planning and infrastructure managementa. IT administrators b. Research administrators c. Faculty or scientific council d. A joint committee e. Nobody f. Other_____VT: If previous is not included, then this have to be formulate new wayYes, if right person identifiedY
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Governance
How many persons are employed to provide the data/RDM service(s) In terms of full-time equivalents (i.e. one person full time = 1)?
Yes, if right person identifiedY
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GovernanceWhat are your support channels?ticketing system, email address, phone support, one-to-one consultancy and advice, other ____Yes, if right person identifiedN
not convince this tells us much
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Governance
Did/do you derive the requirements for your services top-down (the management defined it) or bottom-up (user's requests and use case defined it)?
Strongly top-down, mostly top-down, mixed, mostly bottom-up, strongly bottom-upPossiblyN
very hard to define
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GovernanceWho is responsible for defining the overall vision for Research Data Management over 10+ years?a. IT administrators b. Research administrators c. Library staff d. Faculty or scientific council e. A joint committee f. Nobody g. Other_____Yes, If right person identifiedY
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GovernanceWhat are the main policy drivers (assign percentrage influence for each below)?a) national/International government policies b) funding agent policies c) reearch publisher policies d) pressure from research communities e) desire to meet principles of open science f) enabler for new and innovative research g) enabler for collaborations h) other (please specify)VT: check all that applyYes, if right person identifiedY
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GovernanceWhat are your institution's current RDM development priorities, if clearly known?PossiblyY
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GovernanceHow are your institution's research data management activities funded? (tick all that apply)by the institution itself; direct research grant funding; as overheads from research grant funding; direct government funding; as overheads from government funding; other ______Yes, if right person identifiedY
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Data InfrastructureHow much research data is held on centrally management systems at your institution (if known)?VT: in tera bytes (TB)Yes, if right person identifiedY
in tera bytes (TB)
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Data InfrastructureRoughly how much research data is added each day at your institution (if known)?VT: in tera bytes (TB)PossiblyY
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Data InfrastructureRoughly how much data is transferred over your network every day?This might be hardN
The person who can answer this is probably not the same person that knows answers to the other questions
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Data InfrastructureWhat is the total storage capacity you currently have available?VT: in tera bytes (TB)Yes, if right person identifiedY
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Data InfrastructureIf you know the maximum Network connection speeds within your insittuion, please indicate them hereThis might be hardN
It's just too complicated to answer this in an institution of any complexity
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Data Infrastructure
Do you have a layered/tiered storage architecture (e.g. Fast storage for web-access, NFS intermediate, tape library for bigger data sets)?
Yes, if right person identifiedY
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Data Infrastructure
Approximately how much computation is done a) on local infrastructure), b) on external (e.g. cloud) services?
I think this is impossible to answer
N
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Data Infrastructure
Approximately how much storage is done a) on local infrastructure), b) on external (e.g. cloud) services?
This might be hardN
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Data Infrastructure
Is your data infrastructure shared with any other organizations besides your own institution? If yes, please explain
Yes, if right person identifiedY
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ComponentsWhich metadata schema(s) are you using to describe the research data produced by your institution?If right person identified - could be different schemas for different serices howeverY
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ComponentsAre you using persistent identifiers? Which ones?Yes, if right person identifiedY
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Components
What are your primary sources of information (know-how, tutorials, manuals, etc.) for planning, developing and maintaining your data/RDM services?
I think this is impossible to answer
N
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ComponentsFor each RDM service that your institution offers, please indicate the following:[the below questions should be repeated for each of the service identified in line 11 above]
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Components When was the service introduced?Yes, if right person identifiedY
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Components Did you develop this service in-house or was it supplied via an external provider?Yes, if right person identifiedY
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Components Is the solution you chose based on open-source or closed-source software? Yes, if right person identifiedY
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Components What is the name of the software underpinning the service?Yes, if right person identifiedY
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Components What hardware does the service run on?Possibly too ambiguous?N
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Components Roughly what proportion of researchers within your institution have used the service?0-25%; 25-50%; 50-75%; 75%-100% This might be hardY
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Components What is the name given to the service itself?Yes, if right person identifiedY
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Components What is the cost model for the service?Paid by institution (overheads); Paid from resesarch grants; User payments; Mixed; OtherYes, if right person identifiedY
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Components
How much do you charge for the service (please indicate if it is free to end users or free up to certain quota)?
Yes, if right person identifiedY
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Components Would you recommend the solution you adopted to other similar institutions? (5 - very much so; 1 - absolutely not!)Yes, if right person identifiedY
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ComponentsIs there a particular service that you institution is particularly proud of?choose from above
Might vary between individuals
N
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ComponentsWhat would you say is the biggest gap in your institution's RDM portfolio at present?[free text?]Yes, if right person identifiedY
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Nature of ResearchWhat kind of data does your institution generate or host?Observational or empirical (e.g. sensor data, survey data, interview transcripts, sample data, neuroimages, ethnographic data, diaries); Experimental (e.g. gene sequences, chromatograms, toroid magnetic field data); Simulation (e.g. climate models, economic models); Derived or compiled (e.g. text and data mining, compiled database, 3D models; Reference or canonical (e.g. gene sequence databanks, chemical structures, spatial data portals); Other _______

[vocabulary matched with Open Data Survey Questionnaire]Will be hard for any one individual to knowN
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Nature of ResearchWhat research domains does your institution cover?Agriculture; Arts and Humanities; Astronomy; Biochemistry, Genetics, and Molecular Biology; Biological Sciences; Chemical Engineering; Chemistry; Computer Sciences / IT; Creative Arts; Earth and Planetary Sciences; Economics; Electrical / Electronic Engineering; Engineering and Technology; Environmental Sciences; Immunology and Microbiology; Materials Science; Mathematics; Medicine and Allied Health; Neuroscience; Nursing; Pharmacology, Toxicology and Pharmaceutics; Physics; Psychology; Social Science; ALL of the above; Other (please specify)____________
[vocabulary matched with Open Data Survey Questionnaire + Creative Arts and 'ALL of the above']
Yes, if right person identifiedY
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Nature of ResearchWhat kind of data formats does your institution generate or host?Text (e.g. flat text files); Numerical (e.g. SPSS, Stata, Excel); Databases (e.g. MS Access, SQL Server, MySQL, Oracle); Multimedia (e.g. jpeg, tiff, mpeg, QuickTime, mp3, DICOM); Models (e.g. 3D, statistical); Software code (e.g. Java, C); Discipline specific (e.g.  FITS in astronomy, CIF in chemistry); Instrument specific (e.g. proprietary microscope formats such as Olympus Confocal Microscope Data Format, Carl Zeiss Digital Microscopic Image Format (ZVI)); Other _________[vocabulary matched with Open Data Survey Questionnaire]Will be hard for any one individual to knowN
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Nature of Research
Which IT / data-processing activities do you have at your institution (storage, storage+analysis, simulation)?
[needs better controlled vocab]Too ambiguous?N
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Nature of Research
Do you treat users that license their data openly in another way compared to users that do not want to disclose their data?
Too ambiguous?N
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