QuickBooks Online vs. Desktop Enterprise/Pro/Premier by Hector@GarciaCPA.com, Updated: 03/12/19
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YOUTUBE VIDEO on choosing QuickBooks Online vs. Desktop vs. Enteprise
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Purchase Quickbooks at the best price: www.quickbooksprice.com
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TypeFeatureQuickBooks Online
Essentials
QuickBooks Online
Plus
QuickBooks Online AdvancedQuickBooks Enterprise
Silver/Gold/Platinum 19
QuickBooks Desktop Pro/Premier/Accountant 2019
Updated 03/12/2019 by:
HECTOR@GARCIACPA.com
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BankingAdvanced Bank Feeds (Detailed Rules, Auto Add, Undo, Copy Payee in Memo)YesYesYesNoNoNOTES:
1) Email hector@garciacpa.com for comments, additions, and/or for a price quote on any edition of QuickBooks

2) YELLOW = BEST FOR THE FEATURE

3)* = Could work with a 3rd party data importing app such as TPI

4)** = Could work with 3rd party inventory app such as SOS INVENTORY or EXACT ONLINE

5)*** = Could work with a 3rd party construction app such as KNOWIFY or BUILDERTREND
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BankingBatch Enter (Copy/Paste) transactions from excel or CSV into QuickBooks Bank, Credit Card, AR, and AP registersNo*No*Importing Invoices from CSV FileYesAccountant Edition Only
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BankingClass, Job Costing, and Doc Attahment from Bank FeedsAttachments onlyYesYesClass onlyClass Only
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BankingDirect Download transactions from the bankYes, up to 90 daysYes, up to 90 daysYes, up to 90 daysYes, with additional fee from bank, days allowed based on bankYes, with additional fee from bank, days allowed based on bank
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BankingImport/Export Bank RulesYesYesYesNoNo
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BankingManual Upload Bank transactions - .QBO files into QuickBooks Bank FeedsYesYesYesYesYes
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BankingManual Upload Bank transactions QFX, OFX, or, CSV files into QuickBooks Bank FeedsYes (limited to 3 fields)Yes (limited to 3 fields)Yes (limited to 3 fields)No (but, see Batch Enter)No (but, see Batch Enter)
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BankingPrevious Reconciliations HistoryYesYesYesYesPremier/Accountant Only
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ContractorsCertified Payroll ReportsNoNoNoYesYes
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ContractorsChange Order tracking on EstimatesNoNo***No***YesPremier/Accountant Only
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ContractorsCost to Complete ReportNoNo***No***YesPremier/Accountant Only
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ContractorsEstimates vs. Actual ReportsNoNo***No***YesYes
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ContractorsJob Cost TrackingNoYesYesYesYes
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ContractorsJob Profitability DetailNoNo***No***YesYes
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ContractorsJob Profitability SummaryNoLimited***Limited***YesYes
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ContractorsJob Type and Status TrackingNoNo***No***YesYes
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ContractorsProgress InvoicingNoNo***No***YesYes
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ContractorsWork in Process & Commited Costs ReportNoNo***No***YesNo
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GeneralSearch in the Chart of AccountsYesYesYesYes, New Feature for 2018Yes, New Feature for 2018
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GeneralMulti-monitor SupportYes, multiple tabs with Google ChromeYes, multiple tabs with Google ChromeYes, multiple tabs with Google ChromeYes, New Feature for 2018Yes, New Feature for 2018
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General"Expense" TransactionYesYesYesNo (Check or CC Charge only)No (Check or CC Charge Only)
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GeneralAdd/Edit Multiple Customers, Vendors, or Items in batch (with excel copy/paste)NoNoNoYesYes
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GeneralBasic PayrollBasic Payroll for $35/m extra + $4 per employeeBasic Payroll for $35/m extra + $4 per employeeBasic Payroll for $35/m extra + $4 per employeeEnhanced Payroll for $35/m extra
Included with Gold or Platinum Subscription
Enhanced Payroll for $35/m extra + $5 per employee
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GeneralInvoice Status TrackerYesYesYesYes Yes
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GeneralCollaboration with Accountant or 3rd partyAdd up to two accountant users, cloud based accessAdd up to two accountant users, cloud based accessAdd up to three accountant users, cloud based accessAccounant's copy can be created, sent, and received with changes from AccountantAccounant's copy can be created, sent, and received with changes from Accountant
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GeneralRemote AccessWeb-based and limited smartphone appWeb-based and limited smartphone appWeb-based and limited smartphone appDesktop-Based, additional software or server configuration needed for remote accessDesktop-Based, additional software or server configuration needed for remote access
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GeneralTransfer Credits Accross Customer:Jobs with one clickNoNoNoYes (NEW FOR 2019)Yes (NEW FOR 2019)
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GeneralBatch Delete TransactionsNoNoNoYesAccountant Edition Only
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GeneralBatch Fix unpplied customer payments and vendor paymentsNoNoNoYesAccountant Edition Only
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GeneralBatch Invoicing from Billable itemsNoNoNoYesPremier/Accountant Only
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GeneralBatch ReclassifyYes (Accountant Only)Yes (Accountant Only)Yes (Accountant Only)YesYes, Accountant Edition Only
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GeneralBatch/Group InvoicingNoNoYesYesPremier/Accountant Only
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GeneralBillable Millage TrackingNoNoNoYesYes
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GeneralBilling Rate LevelsNoNoNoYesPremier/Accountant Only
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GeneralChange Item Prices in BulkNoNoNoYesPremier/Accountant Only
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GeneralClient Data Review (Tools for accountant to identify and fix errors)NoNoNoYesAccountant Edition Only
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GeneralComprehensive Training Videos IncludedNo, but QBO ProAdvisor Certification is FREENo, but QBO ProAdvisor Certification is FREENo, but QBO ProAdvisor Certification is FREEYesNo
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GeneralCondense Data / Period CopyNoNoNoYesAccountant Edition Only
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GeneralConnect QuickBooks with External ODBC-compliant DatabaseNoNoNoYesNo
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GeneralConvert Cleared Checks to Bill PaymentsYesYesYesNoNo
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GeneralCreate 1099-formsNoYesYesNo, can print or use 3rd pary appNo, can print or use 3rd pary app
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GeneralCreate Backups or Duplicte Data filesNoNoNoYesYes
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GeneralCreate Bills from Vendor TimesheetsNoNoNoYesYes
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GeneralCreate Period Copies for audits or limited time-frame reviewsNoNoNoYesAccountant Edition Only
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GeneralCredit Limit WarningsNoNoNoYesPremier/Accountant Only
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GeneralCustomer Letters BatchingNoNoNoYesPremier/Accountant Only
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GeneralCustomizable Check RegisterYesYesYesNoNo
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GeneralDefault Classes based on Payee, Account, or ItemNoNoNoYesNo
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GeneralDelayed Charges and CreditsYesYesYesNoNo
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GeneralDisallow Sales to Overdue CustomersNoNoNoYesNo
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GeneralDisallow user from ntering beginning balances on new Cusomters, Vendors, Items, or AccountsNoNoNoYesNo
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GeneralDocument Attachment / CloudYesYesYesYes, local onlyYes, local only
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GeneralEarly Pay Discount TrackingNoNo**No**YesPremier/Accountant Only
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GeneralEasy API app integrationYesYesYesNo, but there is an SDK for Desktop developersNo, but there is an SDK for Desktop developers
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GeneralEasy Expense recategorizationYesYesYesNoNo
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GeneralEasy to read/customize Audit TrailYesYesYesNoNo
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GeneralFixed Asset List and Asset ManagerNoNoNoYesAccountant Edition Only
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GeneralGranular User Access Controls and PermissionsNoVery LimitedVery LimitedYes, 115 editable access pointsVery Limited
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GeneralGroup ItemsYesYesYesYesYes
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GeneralImport/Export IIF FilesNoNoNoYesYes
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GeneralIIF Import Valitadion ErrorsNoNoNoYes (NEW FOR 2019)Yes (NEW FOR 2019)
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GeneralInventory, Noninventory and Service ItemsYesYesYesYesYes
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GeneralInvoice Communications Portal with CustomersYesYesYesNoNo
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GeneralKeyboard ShortcutsYes, LimitedYes, LimitedYes, LimitedYes, 90% of functionsYes, 90% of functions
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GeneralLocation & Class TrackingNoYes, Limited to 40 Classes/Locations CombinedYes, UnlimitedUnlimited ClassesUnlimited Classes
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GeneralMake local backups and restoreNoNoNoYesYes
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GeneralMulti-currencyYesYesYesYesYes
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GeneralMulti-user restrictions (to perform ceratin functions while in "multi-user mode"NoNoNoSomeSome
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GeneralMultiple A/R and/or A/P lines in a transactionYesYesYesNoNo
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GeneralMultiple Companies open simultaneouslyYes, Unlimited with multiple Chrome Browser usersYes, Unlimited with multiple Chrome Browser usersYes, Unlimited with multiple Chrome Browser usersNo, Limited to twoNo,
Limited to two on Accountant Edition Only
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GeneralChart of AccountsYes, Limited to 250 active accountsYes, Limited to 250 active accountsUnlimited AccountsUnlimited AccountsUnlimited Accounts
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GeneralMultiple Companies with one purchase/subscriptionNoNoNoYesYes
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GeneralMultiple Industry Sample FilesNoNoNoYesPremier/Accountant Only
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GeneralNumber of Users (Multi-User Support)35up to 251 to 30Upt o 3 for Pro
Up to 5 for Premier/Accountant
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GeneralOptimal for large data files with high volumeNoNoNoYesNo
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GeneralOther Charges and Payment ItemsNoNoNoYesYes
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GeneralPayroll FeaturesBasicBasicBasicEnhancedEnhanced
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GeneralPrint BillsLimited LimitedLimitedYesYes
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GeneralSample Files to practice and playOnly one public sample companyOnly one public sample companyOnly one public sample company10 Sample files10 Sample files on Accountant/Premier, 2 on Pro
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GeneralSend Invoice Reminders in BatchYesYesYesNoNo
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GeneralSimple Collaboration with External Accountant without transfering filesYesYesYesNo, requires remote desktop accessNo, requires remote desktop access
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GeneralSmartphone AppYesYesYesNo (but can purchase 3rd party app)No (but can purchase 3rd party app)
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GeneralSoftware Price$35/month$50/month for 5 users
$150/month for 25 users
$50/month for 5 users
$150/month for 25 users
About $100/m for 1 user, up to $600/m for 30 user
+ADD $50 per user for cloud Hosting
One-Time Fee, $299 to $599 for Pro
$449 to $1399 for Premier
$499 to $1599 for Accountant
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GeneralStatement and Finance ChargesNoNoNoYesYes
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GeneralTraditional QuickBooks Desktop Homescreen, Workflows, and InterfaceNoNoNoYesYes
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GeneralUnlimited DataYesYesYesNo Data limits, but corruption is common on large filesNo, Limited to 14,500 items/names
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GeneralUS-based free tech supportYesYesYesYes (with ACTIVE subscription)No (unless you have one of the "PLUS" subscriptions)
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GeneralWorks without Internet connectionNoNoNoYesYes
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InventoryAssembly Shortage ReportsNoNo**No**YesNo
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InventoryAuto Markup/Margin adjusting sales priceNoNo**No**YesNo
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InventoryAutomatic PO creationNoNoNoYesNo
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InventoryBarcode TrackingNoNo**No**Yes, with Platinum SubscriptionNo
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InventoryCurrent Availability (QTY on Hand vs. QTY on Sales Order / Pending Build)NoNo**No**YesPremier/Accountant Only
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InventoryDelivery Date Tracking on TransactionsNoNoNoYesYes
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InventoryDisallow Negative InventoryNoNo**No**YesNo
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InventoryDrop Ship - Automatic Ship-to Address from SO to PONoNoNoYesPremier/Accountant Only
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InventoryEditable Bill of Materials while creating a Build AssemblyNoNoNoYesNo
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