QuickBooks Online vs. Desktop by Hector@GarciaCPA.com - Last Updated: 09/05/2018
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YOUTUBE VIDEO on choosing QuickBooks Online vs. Desktop vs. Enteprise
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Purchase Quickbooks at the best price: www.quickbooksprice.com
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TypeFeatureQuickBooks Online
Essentials
QuickBooks Online
Plus
QuickBooks Enterprise
Silver/Gold/Platinum
QuickBooks Desktop Pro/Premier/Accountant
Updated 09/05/2018 by:
HECTOR@GARCIACPA.com
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BankingAdvanced Bank Feeds (Detailed Rules, Auto Add, Undo, Copy Payee in Memo)YesYesNoNoNOTES:
1) Email hector@garciacpa.com for comments, additions, and/or for a price quote on any edition of QuickBooks

2) YELLOW = BEST FOR THE FEATURE

3)* = Could work with a 3rd party data importing app such as TPI

4)** = Could work with 3rd party inventory app such as SOS INVENTORY or EXACT ONLINE

5)*** = Could work with a 3rd party construction app such as KNOWIFY or BUILDERTREND
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BankingBatch Enter (Copy/Paste) transactions from excel or CSV into QuickBooks Bank, Credit Card, AR, and AP registersNo*No*YesAccountant Edition Only
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BankingClass, Job Costing, and Doc Attahment from Bank FeedsAttachments onlyYesClass onlyClass Only
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BankingDirect Download transactions from the bankYes, up to 90 daysYes, up to 90 daysYes, with additional fee from bank, days allowed based on bankYes, with additional fee from bank, days allowed based on bank
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BankingImport/Export Bank RulesYesYesNoNo
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BankingManual Upload Bank transactions - .QBO files into QuickBooks Bank FeedsYesYesYesYes
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BankingManual Upload Bank transactions QFX, OFX, or, CSV files into QuickBooks Bank FeedsYes (limited to 3 fields)Yes (limited to 3 fields)No (but, see Batch Enter)No (but, see Batch Enter)
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BankingPrevious Reconciliations HistoryYesYesYesPremier/Accountant Only
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ContractorsCertified Payroll ReportsNoNoYesYes
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ContractorsChange Order tracking on EstimatesNoNo***YesPremier/Accountant Only
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ContractorsCost to Complete ReportNoNo***YesPremier/Accountant Only
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ContractorsEstimates vs. Actual ReportsNoNo***YesYes
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ContractorsJob Cost TrackingNoYes, except PayrollYesYes
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ContractorsJob Profitability DetailNoNo***YesYes
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ContractorsJob Profitability SummaryNoLimited***YesYes
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ContractorsJob Type and Status TrackingNoNo***YesYes
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ContractorsProgress InvoicingNoNo***YesYes
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ContractorsWork in Process & Commited Costs ReportNoNo***YesNo
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GeneralSearch in the Chart of AccountsYesYesYes, New Feature for 2018Yes, New Feature for 2018
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GeneralMulti-monitor SupportYes, multiple tabs with Google ChromeYes, multiple tabs with Google ChromeYes, New Feature for 2018Yes, New Feature for 2018
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General"Expense" TransactionYesYesNo (Check or CC Charge only)No (Check or CC Charge Only)
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GeneralAdd/Edit Multiple Customers, Vendors, or Items in batch (with excel copy/paste)NoNoYesYes
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GeneralBasic PayrollBasic Payroll for $25/m extra + $5 per employeeBasic Payroll for $25/m extra + $5 per employeeEnhanced Payroll for $25/m extra
Included with Gold or Platinum Subscription
Enhanced Payroll for $25/m extra + $5 per employee
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GeneralInvoice Status TrackerYesYesYes (NEW FOR 2019)Yes (NEW FOR 2019)
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GeneralCollaboration with Accountant or 3rd partyAdd up to two accountant users, cloud based accessAdd up to two accountant users, cloud based accessAccounant's copy can be created, sent, and received with changes from AccountantAccounant's copy can be created, sent, and received with changes from Accountant
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GeneralRemote AccessWeb-based and limited smartphone appWeb-based and limited smartphone appDesktop-Based, additional software or server configuration needed for remote accessDesktop-Based, additional software or server configuration needed for remote access
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GeneralTransfer Credits Accross Customer:Jobs with one clickNoNoYes (NEW FOR 2019)Yes (NEW FOR 2019)
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GeneralBatch Delete TransactionsNoNoYesAccountant Edition Only
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GeneralBatch Fix unpplied customer payments and vendor paymentsNoNoYesAccountant Edition Only
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GeneralBatch Invoicing from Billable itemsNoNoYesPremier/Accountant Only
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GeneralBatch ReclassifyYes (Accountant Only)Yes (Accountant Only)YesYes, Accountant Edition Only
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GeneralBatch/Group InvoicingNoNoYesPremier/Accountant Only
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GeneralBillable Millage TrackingNoNoYesYes
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GeneralBilling Rate LevelsNoNoYesPremier/Accountant Only
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GeneralChange Item Prices in BulkNoNoYesPremier/Accountant Only
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GeneralClient Data Review (Tools for accountant to identify and fix errors)NoNoYesAccountant Edition Only
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GeneralComprehensive Training Videos IncludedNo, but QBO ProAdvisor Certification is FREENo, but QBO ProAdvisor Certification is FREEYesNo
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GeneralCondense Data / Period CopyNoNoYesAccountant Edition Only
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GeneralConnect QuickBooks with External ODBC-compliant DatabaseNoNoYesNo
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GeneralConvert Cleared Checks to Bill PaymentsYesYesNoNo
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GeneralCreate 1099-formsNoYesNo, can print or use 3rd pary appNo, can print or use 3rd pary app
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GeneralCreate Backups or Duplicte Data filesNoNoYesYes
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GeneralCreate Bills from Vendor TimesheetsNoNoYesYes
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GeneralCreate Period Copies for audits or limited time-frame reviewsNoNoYesAccountant Edition Only
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GeneralCredit Limit WarningsNoNoYesPremier/Accountant Only
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GeneralCustomer Letters BatchingNoNoYesPremier/Accountant Only
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GeneralCustomizable Check RegisterYesYesNoNo
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GeneralDefault Classes based on Payee, Account, or ItemNoNoYesNo
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GeneralDelayed Charges and CreditsYesYesNoNo
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GeneralDisallow Sales to Overdue CustomersNoNoYesNo
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GeneralDisallow user from ntering beginning balances on new Cusomters, Vendors, Items, or AccountsNoNoYesNo
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GeneralDocument Attachment / CloudYesYesYes, local onlyYes, local only
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GeneralEarly Pay Discount TrackingNoNo**YesPremier/Accountant Only
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GeneralEasy API app integrationYesYesNo, but there is an SDK for Desktop developersNo, but there is an SDK for Desktop developers
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GeneralEasy Expense recategorizationYesYesNoNo
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GeneralEasy to read/customize Audit TrailYesYesNoNo
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GeneralFixed Asset List and Asset ManagerNoNoYesAccountant Edition Only
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GeneralGranular User Access Controls and PermissionsNoVery LimitedYes, 115 editable access pointsVery Limited
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GeneralGroup ItemsYesYesYesYes
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GeneralImport/Export IIF FilesNoNoYesYes
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GeneralIIF Import Valitadion ErrorsNoNoYes (NEW FOR 2019)Yes (NEW FOR 2019)
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GeneralInventory, Noninventory and Service ItemsYesYesYesYes
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GeneralInvoice Communications Portal with CustomersYesYesNoNo
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GeneralKeyboard ShortcutsYes, LimitedYes, LimitedYes, 90% of functionsYes, 90% of functions
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GeneralLocation & Class TrackingNoYesClass onlyClass Only
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GeneralMake local backups and restoreNoNoYesYes
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GeneralMulti-currencyYesYesYesYes
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GeneralMulti-user restrictions (to perform ceratin functions while in "multi-user mode"NoNoSomeSome
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GeneralMultiple A/R and/or A/P lines in a transactionYesYesNoNo
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GeneralMultiple Companies open simultaneouslyYes, Unlimited with multiple Chrome Browser usersYes, Unlimited with multiple Chrome Browser usersNo, Limited to twoNo,
Limited to two on Accountant Edition Only
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GeneralMultiple Companies with one purchase/subscriptionNoNoYesYes
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GeneralMultiple Industry Sample FilesNoNoYesPremier/Accountant Only
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GeneralNumber of Users (Multi-User Support)35 to 251 to 30Upt o 3 for Pro
Up to 5 for Premier/Accountant
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GeneralOptimal for large data files with high volumeNoNoYesNo
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GeneralOther Charges and Payment ItemsNoNoYesYes
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GeneralPayroll FeaturesBasicBasicEnhancedEnhanced
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GeneralPrint BillsLimited LimitedYesYes
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GeneralSample Files to practice and playOnly one public sample companyOnly one public sample company10 Sample files10 Sample files on Accountant/Premier, 2 on Pro
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GeneralSend Invoice Reminders in BatchYesYesNoNo
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GeneralSimple Collaboration with External Accountant without transfering filesYesYesNo, requires remote desktop accessNo, requires remote desktop access
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GeneralSmartphone AppYesYesNo (but can purchase 3rd party app)No (but can purchase 3rd party app)
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GeneralSoftware Price$35/month$50/month for 5 users
$150/month for 25 users
About $100/m for 1 user, up to $600/m for 30 user
+ADD $50 per user for cloud Hosting
One-Time Fee, $299 to $599 for Pro
$449 to $1399 for Premier
$499 to $1599 for Accountant
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GeneralStatement and Finance ChargesNoNoYesYes
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GeneralTraditional QuickBooks Desktop Homescreen, Workflows, and InterfaceNoNoYesYes
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GeneralUnlimited DataYesYesNo Data limits, but corruption is common on large filesNo, Limited to 14,500 items/names
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GeneralUS-based free tech supportYesYesYes (with ACTIVE subscription)No (unless you have one of the "PLUS" subscriptions)
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GeneralWorks without Internet connectionNoNoYesYes
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InventoryAssembly Shortage ReportsNoNo**YesNo
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InventoryAuto Markup/Margin adjusting sales priceNoNo**YesNo
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InventoryAutomatic PO creationNoNoYesNo
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InventoryBarcode TrackingNoNo**Yes, with Platinum SubscriptionNo
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InventoryCurrent Availability (QTY on Hand vs. QTY on Sales Order / Pending Build)NoNo**YesPremier/Accountant Only
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InventoryDelivery Date Tracking on TransactionsNoNoYesYes
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InventoryDisallow Negative InventoryNoNo**YesNo
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InventoryDrop Ship - Automatic Ship-to Address from SO to PONoNoYesPremier/Accountant Only
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InventoryEditable Bill of Materials while creating a Build AssemblyNoNoYesNo
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InventoryEnhanced Inventory Receiving (separate Item Receipt from Bill)NoNo**YesNo
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