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GL Online Journal Entry FormUM1683 (12/21/20)
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Contact DeptID
(Journal Class)
Journal IDJournal DateFORM INSTRUCTIONS
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DOWNLOAD AS EXCEL FILE: Navigate to: File > Download > Microsoft Excel OR
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Initiator InfoJE PeriodsCOPY TO GOOGLE DRIVE (must be signed in): Navigate to: File > Make a copy
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NameRegular (1-12)1. Use this form to capture necessary information to initiate and document a journal entry.
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Internet IDYear End Adjust (913)2. Use Reference field to capture original transaction date for a correcting or redistribution entry.
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Phone3. Use Journal Line field to capture original transaction # if a correcting or redistribution entry.
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EmailSource4. Journals exceeding $50,000, for all lines, require additional approval from Accounting Services.
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ONN (Non-sponsored)5. An Type: Sponsored (Expenses) = "GLE," CS (Expenses) = "CGE," CS (Revenue) = "CSR." For F&A transfers "RFA" used with account code 460201.
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ONS (Sponsor or Cost Share)6. Increase an Expense (+) Debit, Decrease an Expense (-) Credit
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DESCRIPTION
7. Increase a Revenue (-) Credit, Decrease a Revenue (+) Debit
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(254 char limit) (Capture full justification for transaction)
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ACCOUNTING LINESUse for a Correcting or Redistribution Entry
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LedgerFundDeptIDProgramPcBuProjectActivityAnTypeAccountFinEmplIDCF1CF2CSAmountReference (Original Transaction Date)Journal Line (Original Transaction #)
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1ACTUALS
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2ACTUALS
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3ACTUALS
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4ACTUALS
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5ACTUALS
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6ACTUALS
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7ACTUALS
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8ACTUALS
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9ACTUALS
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10ACTUALS
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Total
TOTAL (Debits/Credits Must = 0.00)
0.00
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ADDITIONAL COMMENTS
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HELP DOCUMENTS
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• Chart of Accounts ChartField Values (Google Sheet)
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• Journal Entry Manual
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APPROVAL (Optional)
ATTACHMENT NOTES
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x _________________________________________________________________Date ___________________• Acceptable file attachments for EFS include: PDF, Word, Excel.
• Attach this form and supporting documentation related to this transaction in EFS.
• Navigate to: File > Print; print as "Save as PDF" for Excel or Google Sheets.
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If journal lines exceed 10 rows, consider using this form only to aid in the Journal Entry Upload process.
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If additional rows are needed, add them in Page 2.
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