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TimestampCategoryCategoryWhat is your question?NamePTA Name or School
Email Address (please provide an email in case we need clarification on your question)
What category is your question?
ACPTA Answer¿Cuál es tu pregunta?Respuesta de ACPTA
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Governance (Meetings, Elections and Bylaws)Governance (Meetings. Elections and Bylaws)

Gobernancia (Juntas, Elecciones y Estatutos
What is my PTA supposed to do about officer elections for 2020-2021?PTA Money and BudgetsTexas PTA issued guidance on April 16th about how to hold elections in a virtual meeting. There are many factors to consider including how to allow individuals to run from the floor and how to ensure only members can vote. Details from Texas PTA can be found at https://www.txpta.org/covid19-meeting-election/ ACPTA will also be hosting two zoom sessions to understand more about the virtual elections process on Monday, April 27th at 2 pm or Monday May 4th at 2pm Join us on Zoom at:: https://zoom.us/j/93503861951
¿Qué se supone que debe hacer mi PTA con respecto a las elecciones de oficiales para 2020-2021?El 16 de abril Texas PTA emitió una guía sobre cómo celebrar elecciones en una junta virtual. Hay muchos factores a considerar, incluyendo cómo permitir que las personas se postulen desde el piso y cómo asegurarse de que solo los miembros puedan votar en https://www.txpta.org/covid19-meeting-election/. ACPTA también organizará dos sesiones de zoom para comprender más sobre el proceso de elecciones virtuales el lunes 27 de abril a las 2 pm o el lunes 4 de mayo a las 2pm Únase a nosotros en Zoom en :: https://zoom.us/j/93503861951
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PTA Money and Budgets

Fondos y Presupuestos de PTA
My PTA needs to make amendments to the budget. How can I do that if we can't have a physical membership meeting?PTA Money and BudgetsTexas PTA issued guidance on April 16th about how to hold a virtual meeting. Please see the memership meetings sections of https://www.txpta.org/covid19 for more details. ACPTA will also be hosting two zoom sessions to understand more about the virtual meetings process on Monday, April 27th at 2 pm or Monday May 4th at 2pm Join us on Zoom at:: https://zoom.us/j/93503861951
Mi PTA necesita hacer enmiendas al presupuesto. ¿Cómo podemos hacer esto si no podemos tener una reunión de membresía física?El 16 de abril Texas PTA emitió una guía sobre cómo celebrar una junta virtual.. Consulte las secciones de juntas de membresia en https://www.txpta.org/covid19 para obtener más detalles. ACPTA también organizará dos sesiones de zoom para comprender más sobre el proceso de las reuniones virtuales el lunes 27 de abril a las 2 pm o el lunes 4 de mayo a las 2 pm Únase a nosotros en Zoom en :: https://zoom.us/j/93503861951
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Governance (Meetings, Elections and Bylaws)Governance (Meetings, Elections and Bylaws)

Gobernancia (Juntas, Elecciones y Estatutos
We've noticed we need to make changes to our bylaws (or standing rules). How can we do that if we can't have a physical membership meeting?Governance (Meetings, Elections and Bylaws)Texas PTA issued guidance on April 16th about how to hold a virtual meeting. Please see the memership meetings sections of https://www.txpta.org/covid19 for more details. ACPTA will also be hosting two zoom sessions to understand more about the virtual meetings process on Monday, April 27th at 2 pm or Monday May 4th at 2pm Join us on Zoom at:: https://zoom.us/j/93503861951
Hemos notado que necesitamos hacer cambios a nuestros estatutos (o reglas permanentes). ¿Cómo podemos hacer eso si no podemos tener una reunión de membresía física?El 16 de abril Texas PTA emitió una guía sobre cómo celebra una junta virtual.. Consulte las secciones de juntas de membresia en https://www.txpta.org/covid19 para obtener más detalles. ACPTA también organizará dos sesiones de zoom para comprender más sobre el proceso de las reuniones virtuales el lunes 27 de abril a las 2 pm o el lunes 4 de mayo a las 2 pm Únase a nosotros en Zoom en :: https://zoom.us/j/93503861951
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Governance (Meetings. Elections and Bylaws)Governance (Meetings. Elections and Bylaws)

Gobernancia (Juntas, Elecciones y Estatutos
My Executive Board needs to meet. What are my options?Governance (Meetings. Elections and Bylaws)From existing bylaws: In an emergency situation, the executive board may vote by phone, email, or other electronic means if authorized by the president. Executive board members shall have at least twenty-four hours to cast their votes. A two-thirds vote of the entire executive board is required for adoption, and the vote shall be recorded in the minutes of the next regular meeting of the executive board.

Texas PTA has also authorized virtual meetings of the Executive Board with the following requirements:
1. You must ensure that everyone on the Executive Board has access to the virtual meeting technology being used.
2. All members of the Executive Board must be given at least 3 days' notice.
3. If voting occurs during the virtual Executive Board meeting, a quorum must be verified before each vote to ensure everyone is still participating in the meeting. This should be reflected in the minutes for each vote.
4. Check your bylaws to determine whether the item being voted on requires a majority or two-thirds vote for adoption.
Mi mesa directiva necesita reunirse. ¿Cuáles son mis opciones?De los estatutos vigentes: En una situación de emergencia y con aprobacion del (de la) presidente(a), la mesa directiva puede votar por telefono, correo electrónico, u otro medio electronico. Los miembros deberán tener al menos veinticuatro horas para emitir su voto. se requiere dos tercios de los votos de toda la mesa directiva para la adopción de una moción, y el voto debería registrarse el el acta de la siguiente junta regular de la mesa directiva.
1. Debe asegurarse de que todos los miembros de la mesa directiva tengan acceso a la tecnología de reunión virtual que se utilizara. 2. Todos los miembros de la mesa directiva deben recibir un aviso de al menos 3 días. 3. Si la votación ocurre durante la junta virtual de la mesa directiva, se debe verificar un quórum antes de cada votación para garantizar que todos sigan participando en la reunión. Esto debería reflejarse en el acta de cada votación. 4. Revise sus estatutos para determinar si el asunto que se está votando requiere una mayoría o dos tercios de los votos para su adopción.
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4/5/2020 23:01:19PTA Money and BudgetsPTA Money and Budgets

Fondos y Presupuestos de PTA
Why is it that PTAs cannot give to families in need during this time?PTA Money and BudgetsAccording to Texas PTA, PTA funds cannot be given to an individual, no matter how worthy the cause. Families in need are encouraged to apply to the Texas PTA Emergency Relief Fund. PTA’s are encouraged to donate to this fund, but contributions may not be earmarked for a specific individual.¿Por qué los PTA no pueden dar dinero a las familias que lo necesitan durante este tiempo?Según Texas PTA, los fondos del PTA no se pueden dar a un individuo, sin importar cuán valiosa sea la causa. Se anima a las familias que lo necesitan, solicitar el Fondo de Ayuda de Emergencia de Texas PTA. Se anima a los PTAs a donar a este fondo, pero las contribuciones no pueden asignarse a un individuo específico.
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4/5/2020 23:04:15PTA Money and BudgetsPTA Money and Budgets

Fondos y Presupuestos de PTA
Are PTAs eligible for the SBA disaster relief cash advance/loans? I saw that non-profits are eligible, but it wasn’t clear what kinds. We will lose all the funds we would have raised for second half of the year, and wonder if this could apply.PTA Money and BudgetsSBA disaster relief cash advances/loans are not forgivable like the Payroll Protection Program (which PTAs would not qualify for). Because of this, it is strongly recommended that PTAs not apply for the SBA Disaster relief loan because it could put the PTA in a difficult financial situation when the loan is required to be repaid.¿Los PTAs son elegibles para los préstamos / anticipos en efectivo de ayuda por desastre de la SBA? Vi que las organizaciones sin fines de lucro son elegibles, pero no estaba claro de qué tipo. Perderemos todos los fondos que habríamos recaudado para la segunda mitad del año, y nos preguntamos si esto podría aplicarse.Los anticipos / préstamos en efectivo de ayuda por desastre de la SBA no son perdonables como el Programa de Protección de Nómina (para el cual los PTA no calificarían). Debido a esto, se recomienda encarecidamente que los PTA no soliciten el préstamo de socorro en casos de desastre de la SBA porque podría poner al PTA en una situación financiera difícil cuando el préstamo debe pagarse.
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4/14/2020 23:35:16PTA Money and Budgets

Fondos y Presupuestos de PTA
Specific to budgets - can the PTA budget committee meet virtually and vote to approve the 2020/2021 budget? We were scheduled to have our final budget committee meeting in April, however we are trying to shift this meeting to early May. This meeting needs to be finalized with a budget approved by budget committee prior to our final general meeting.Heather PateDoss Elemhhpate07@gmail.com
Governance (Meetings, Elections and Bylaws)
Yes the budget committee can meet vitirually to approve the proposed budget. The approved budget should then be presented to membership at a virtual meeting as outlined at txpta.org/covid19.Específico para los presupuestos: ¿puede el comité de presupuesto del PTA reunirse virtualmente y votar para aprobar el presupuesto 2020/2021? ITenimaos progamada una junta final del comité de presupuesto en abril, sin embargo, estamos tratando de cambiar esta junta a principios de mayo. Esta junta debe terminar con un presupuesto aprobado por el comité de presupuesto antes de nuestra reunión general final.Sí, el comité de presupuesto puede reunirse de forma virtual para aprobar el presupuesto propuesto. El presupuesto aprobado se debe presentar a los miembros en una reunión virtual como se describe en txpta.org/covid19.
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6/2/2020 11:43:26Is there a unified message from Acpta for black lives matter that local PTA’s can post?Bethlyn ThorntonOk hill Elementary bethlynt@gmail.comOther
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6/28/2020 19:09:27Our reconciliation team finished their report, and we had heard that we were supposed to submit our report to ACPTA, but we were unsure how to do that. Any information about this submission would be appreciated. Thank you!Joey Sisson
Joslin Elementary School PTA
Joslinpta@gmail.com
PTA Money and Budgets
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7/20/2020 13:20:26We typically sign our code of ethics/conflict of interest and Policy/Review of Records documents at our summer board meeting. Since we are not able to meet in person, what do you recommend as the best way to get these documents signed? I'm not sure if all of our board members have the ability to sign virtually. Thank you!Michelle Halvorsen
Sunset Valley Elemtary PTA
mmhalvorsen98@gmail.comOther
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7/21/2020 15:06:54How do I sign up to receive the ACPTA newsletter?Lauren IbarraBear Creek Elementarylaurenibarra1@gmail.comOther
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7/28/2020 15:08:07We are wondering if you have any guidance on how to move the PTA reimbursement to be done via email communication. We will need to do this since we will be remote until at least September 7th and parents will not be allowed in the building for the foreseeable future. Jennifer Rustgi
Bryker Woods Elementary
jennrustgi@gmail.com
PTA Money and Budgets
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7/31/2020 7:45:33I'm trying to send my board information about the 2 required trainings they need to complete by October 15. My understanding is that they are required to complete the Essentials training once in their lifetime and then complete the Basics training for their specific position. I noticed on the Texas PTA website the Essentials training is not available. Is this correct and do you know when it will be available? I also noticed they have Basics training for specific positions videos on their website. Does this count for completing this training or do we need to complete the Basics training for specific positions through you? Thank you!Tammy CochranAustin High Schooltammy_cochran@yahoo.comOther
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8/23/2020 9:10:16I'm wondering how our PTA should be proceeding with so much up in the air and wondering what other PTAs are doing. Especially in terms of Plans of Work, Scheduling PTA Meetings, and revising the budget.Shobie PartosBecker Elementaryshobie@creativeaction.org
PTA Money and Budgets
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9/8/2020 9:17:48What is the deadline this year for Reflections submissions at the District Level? I am considering November 5 for judging at Doss, but I am wondering if that is too late. Please let me know when you get a chance. Thanks! Allison PopovDoss Elementarydosspta.reflections@gmail.comOther
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9/14/2020 14:00:42This year I am volunteering as the Cowan PTA representative for the ACPTA. Are there any lists I need to join or forms I need to complete to serve in this role? - JanellJanell MoyesCowan Elementaryjanellthegreat@gmail.comOther
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9/17/2020 8:31:34How can we sign up our board members to ACPTA? when are new board member trainings? are they hosted virtually? and where do we sign up? What ideas or how is Membership drives conducting during COVID?
We understand that we are late in the game but we hope that ACPTA can work with us during these constantly evolving times?
Yasmin EspinozaGovalle E.S. AISDchoki1124@gmail.com
Governance (Meetings, Elections and Bylaws)
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9/21/2020 10:20:25What are the current laws and guidelines for using fence banners or exterior building banners to thank PTA sponsors?Diana Van Brunt
Mary E. Cunningham Elementary PTA
dianavanbrunt@hotmail.comOther
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PTA Money and Budgets
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