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Instructions to the School ICT Coordinator or School Testing Coordinator:Instructions to the Division Testing Coordinator (DTC) and Division Information Technology Officer (DITO) :
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1. This workbook shall be completed by the School ICT Coordinator or School Testing Coordinator.1. The following steps shall be done by the Division Testing Coordinator (DTC) and Division Information Technology Officer (DITO).
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2. Two different worksheets may be prepared - one for examinees who have an existing LMS account and another one for those with no existing LMS account. Please refer to the two other worksheets in this file. In case one worksheet does not contain any entry, write NA on the cells of the first row.2. Receive the URF from the schools. This may be done through email for proper documentation or through forms for ease of data collection.

If you wish to receive this file through email, here is the recommended subject format that shall be used by the schools: CBNCAE URF - (SDO) - (School) - SY2025-2026. Kindly provide the email addresses where they should send this file.

If you wish to receive this file through a form, kindly provide a link and/or QR code to the schools.
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3. How to accomplish the CBNCAE(w existing LMS account) worksheet?

Provide the enrolled username and official school email address of the examinees.
> The required information may be copied from the CSV file that was used to enroll them. Upon copying and pasting, do a random check to ensure that the username and official school email address match for each learner.
> The information may also be collected from the examinees.

Put "2025 CB-NCAE" under course1 for all the examinees.		3. The DITO shall enroll the examinees in the LMS.

Note that it is necessary to keep just one worksheet before saving the file in CSV format. Hence, other worksheets must be deleted.

> In uploading the CBNCAE(w existing LMS account) worksheet in the LMS, ensure to change the settings for the upload type to "Update existing users only".

> In uploading the CBNCAE(no existing LMS account) worksheet in the LMS, the default settings for the upload type as "Add new only, skip existing users" should be retained.

The DTC may provide assistance to the DITO if necessary. The DTC shall ensure that all received URFs are uploaded to. the LMS.
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4. How to accomplish the CBNCAE(no existing LMS account) worksheet?

For the username and password, consult the Division Information Technology Officer (DITO) if there is a format that should be followed. If no instruction was provided, the suggestions below may be followed:
> The username of the examinees may follow this format: (LRN)@(tenant).deped.gov.ph. All letters should be in lower case.
Ex. Consider the examinee Juan Dela Cruz, who is in Region I, with LRN 098765432111. The username of Juan Dela Cruz is "098765432111@r1.deped.gov.ph".
> The password of the examinees may follow this format: (DIVISION CODE)(school name acronym)@(last four digits of the LRN).
Ex. Juan Dela Cruz, who is in Mabuhay National High School (MNHS) in Division (with code X01), has LRN 098765432111. The password of Juan Dela Cruz is "X01MNHS@2111".
> The email address of the examinees from private schools, though non-existent, should follow this format: (LRN)@(tenant).deped.gov.ph. The email address to be declared shall only be used for the purpose of enrolling the examinees in the LMS. Note that the email address to be declared is the same with the username.
Ex. Consider the examinee Juan Dela Cruz, who is in Region I, with LRN 098765432111. The email address of Juan Dela Cruz to be declared is "098765432111@r1.deped.gov.ph".

Provide the first name and last name of the examinees.

Put "2025 CB-NCAE" under course1 for all the examinees.		4. Confirm the enrollment of the examinees by sending them an email. You may respond to the email thread created by the schools, or create a new thread following the recommended subject format above. Here is a suggested template:

"Greetings!

This is to inform you that ____ examinees were successfully enrolled to take the 2025 Computer-Based National Career Assessment Examination for SY 2025-2026.

If there are concerns about the enrollment of the examinees, kindly send those by replying to this email thread.

Thank you."
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5. On each worksheet, make sure that all examinees have an email address. The email address of each learner is expected to be unique.
Tip: You may use Find & Select to identify those without any email address. You may use Conditional Formatting to identify if there are duplicated email addresses.
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6. Ensure that the entries on each column for the personal information of the examinees are correct, especially their names.
For the firstname and lastname columns, all letters should be in upper case.
Examinees with incomplete information should not be included in this URF.
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7. Save this as an xlsx file following the filename format in the template. As much as possible, there should be no more additional endorsements once you have finalized your URF.
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8. Submit this URF to the DITO and Division Testing Coordinator (DTC).

If you wish to submit this file through email, follow this subject format: CBNCAE URF - (SDO) - (School) - SY2025-2026.
Kindly ask for the email address of the intended recipient.
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9. This file should be confidential since it contains the login credentials of the examinees. Only the DTC, DITO, and other authorized personnel shall have a copy of this.
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