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Line-Item Budget
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FY _______
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Research Project Code:
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Program Title
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Project Title
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Implementing Agency
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Total Duration (in mos)
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Current Duration
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Program Leader
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Project Leader
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Research Center:
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 Year 1
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 SSU TOTAL
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 Counterpart
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 (Name of Partner Agency)
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I.
Personal Services
 PPP -
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Direct Cost
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Salaries
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Sub-total for PS P - P - P -
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II.
Maintenance and Other Operating Expenses
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Direct Cost
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Traveling Expenses
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Local (sampling/meetings/workshops)
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Communication Expenses
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Postage and Courier Expenses
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Mobile Expenses
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Supplies and Materials Expenses (shall be itemized based on GAM)
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Office Supplies Expenses
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Laboratory Materials
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Training Expenses (Please indicate)
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Laboratory trainings
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Rent Expenses
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Representation Expenses (e.g. food for meetings, etc.)
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Subscription Expenses
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Professional Services
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Legal Services, Auditing Services, Consultancy Services
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Other Professional Services etc.
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Other Maintenance and Operating Expenses (Please itemized.)
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Sub-Total for MOOE P - P - P -
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III.
Capital Outlay
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Direct Cost
 PPP
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Sub-Total for CO P - P - P -
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GRAND TOTAL P - P - P -
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(To be filled-up by OEDR)
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 Year 1
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Implementing Monitoring
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*
Chargeable against the FY ____ SSU-GAA ____
P - P -
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Certified Correct:Approved By:
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Center Director, Name of RD Center
Executive Director for Research
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PROJECT LINE-ITEM BUDGET
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Guide
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I. General Instruction: For approved research projects, submit LIB Form together with Research Proposal Form, Logframe, and Gantt Chart, for the component project. Also, submit three (3) copies of the LIB. Use Arial font, 11 font size.
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II. Specific Instructions: 1. Itemize MOOE expense items.
2. For Equipment, attach quotations and justification.
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III. Definitions of Major Expense Items
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1. Source of Funds - identifies the origin of the financial resources allocated to cover the projected expenses of a project or program. It specifies who is providing the "money on the table" for each specific line item
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i. Funds from SSU (Lead Agency) - financial resources allocated from the University's Internal Operating Budget (IOB), Special Trust Funds (STF), or General Appropriations Act (GAA) funds
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ii. Counterpart from Partner Agency - the shared cost or "equity" provided by the Partner Agency (e.g., LGUs, NGAs, or private industries) to demonstrate commitment to the project. A counterpart fund, in kind and/or in cash, shall be required from the Implementing Agency. Projects must have a minimum of 15% counterpart contribution (except for projects involving public good). Indicate the detailed breakdown of the required fund assistance to indicate the counterpart of the Implementing Agency and other agencies cooperating in the project.
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2. Personnel Services (PS)- includes salaries and wages, fees, and other compensation to consultants and specialists
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3. Maintenance and Other Operating Expenses (MOOE)- shall be in accordance with the Government Accounting Manual (GAM) and shall be broken down/itemized as follows:
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i. Traveling Expenses- costs of: (1) movement of persons locally, such as transportation, travel insurance for researchers exposed to hazard/risks, subsistence, lodging and travel allowances, fees for guides or patrol; (2) transportation of personal baggage or household effects; (3) bus, railroad, airline, and ship fares, trips, transfers, etc. of persons while traveling; (4) charter of boats, launches, automobiles, etc. non-commutable transportation allowances, road tolls; and (5) parking fees and similar reasonable expenses.
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ii. Communication Expenses- include costs of telephone, telegraph, mobile/wireless and tolls, fax transmission, postage and delivery charges, data communication services, internet expenses, cable, satellite, radio and telegraph messenger services, among others;
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iii. Transportation and Delivery Services- include the costs of commercial transportation of mail, hauling of equipment or materials, including porterage, if any. Not included in this account are: costs of transportation of equipment, supplies and materials purchased for operation. Instead, these costs shall be included as part of the cost of the equipment/supplies and materials;
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iv. Supplies and Materials- include costs of items to be used in specialized S&T work (e.g. office supplies, accountable forms, zoological supplies, food supplies, drugs and medicine, laboratory supplies, gasoline, oil and lubricants, agricultural supplies, textbooks/instructional materials, and other supplies). It also includes all expendable commodities (delivery cost included as needed/required) acquired or ordered for use in connection with project implementation such as spare parts, fuel, and oil;
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v. Training Expenses- include training fees and other expenses, such as training fee, registration, per diem etc.