Apereo Planning 12JUN18 DRAFT.xlsx
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Apereo Planning (NB: This is *not* a GANTT chart)
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Key: ED = Executive Director, T = Treasurer, B = Board, C= Community
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Jul-18Aug-18Sep-18Oct-18Nov-18Dec-18Jan-19Feb-19Mar-19Apr-19May-19Jun-19Jul-19Aug-19Sep-19Oct-19Nov-19Dec-19Jan-20Feb-20Mar-20Apr-20May-20
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Strategic ThemeObjectiveBoard VolunteerAction/Deliverable
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1. Membership, Financial Health and Fundraising Process monitoring (Improving strategic alignment between budget and strategic priorities, clarity and effectiveness of reporting) (including software community financial reporting)Cheryl Brown (strategic aspects of this -not numbers) i Membership expansion and increased geographical diversity, exploration of foundation membership for institutions using software sustained by new and/or incubating software communities, maintaining membership churn to -5%, and growing membership revenue by between $25k and $40k (US).
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ii Encourage software communities to build Apereo MembershipED BED BED BED BED BED B
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iv Performance against Budget
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v Accounting Services ReviewED, T, BED, T, BED, T, BED, T, BED, T, BED, T, B
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2. Partnerships To strengthen and refine existing partnerships, and continue to explore further partnerships as appropriate.Anne-Marie ScottI Improve liaison with ESUP-Portail consortium by moving to two regular half-day conference calls and two face to face meetings per year - the latter aligned as far as possible with existing events. Disseminate outcomes
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Laura Gekelerii Regular liaison with LAMP
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Laura Gekeleriii Promotion of LAMP membership
TBC W LAMP
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iv Quarterly reports to Board and community updating partnership statusED BED BED BED BED BED BED B
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3. Communications, Outreach and Engagementi Facilitate sharing good practice within the Apereo community, and encourage effective networking of that good practice more broadly within higher education. Tailor key communications around open source software to the interests, priorities and concerns expressed by a range of higher education constituents. Use partnerships and existing sector survey work to gather data, synthesize, and identify key topics per audience/constituent group. Test and validate emerging key topics within global Apereo community for international validity.Jim Helwig
Lucy Appert
i Establish volunteer/Board communications groupED BED B CED B C
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Jim Helwigii Catalogue and review existing dissemination channels (including Website)ED
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iii Catalogue existing survey work on emerging/current topics of interest in higher ed, noting publication schedules where available. Monitor existing survey work. Build synthetic overview of emerging issues, noting international/multinational validity.EDB CB CEDB CB CB CEDB CED B CB C B C B C ED B CB C ED B CB C B CB CB CED B C
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v 20 New vignettes highlighting Apereo software for website/re-use from Apereo communityEDEDEDEDEDEDEDEDEDEDEDED
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 vi 4 Articles submitted for external publications (including, but not limited to, web publications)EDEDEDEDEDEDEDEDEDEDED
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Mathilde Guerinvii One short newsletter piece, every two months, outlining developments in FranceB
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viii One short newsletter piece, bi-monthly, outlining developments in other Apereo national and regional communitiesEDEDEDEDEDEDEDEDEDEDED
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Mathilde Guerinix Review and improve existing membership section of Apereo WebsiteED B CED B CED B CED B C
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x Regularise webinar programme - at least 8 per yearED
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Mathilde Guerinxi "Speakers resources" section on Apereo web siteED B CED
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4. Development Opportunities and Recognition ProgramsDevelopment opportunities and recognition programs exist to showcase innovation, innovative contributions, demonstrate the value of contributions, and demonstrate the vitality of the Apereo communityCheryl BrownI Research survey of past award winners (ATLAS) TIMEFRAME??
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Lucy Appertii Poll software communities for topics of interest for personal development programmesED (CB)
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Lucy Appertiii Review and proposal for development of existing (b) Atlas Awards (b) Fellows Initiated by existing working/steering groups for awards, using the announcements and open listsED B (CB) C
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5. Software Community HealthTo establish a lightweight a by which software community health can be measured, and a clear and agreed timeline for the generation and open availability of this information.nd effective set of data points and measuresLaura GekelerI Establish working group drawn from all sponsored software communitiesED C
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Laura Gekeler / Anne-Marie Scottii List and review comparators, existing practice outside ApereoEDED C
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Laura Gekeler / Anne-Marie Scottiii Agree set of minimal indicators/data points, implementation plan and timeframeED CED C
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6. Foundation Services & New IdeasA committee led by volunteers and Board members, in consultation with the broad Apereo community, will establish open review processes for existing and new services consumed or provided by Apereo (IT based and others, principally Accounting, FARM and incubation).Francois CampbellI Review and refresh the existing Apereo infrastructure group to represent greater range of currently sponsored projectsED BCC
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Francois Campbellii Catalogue of software services used by Apereo sponsored projects, together with purpose/sEDED B CED B C
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Francois Campbelliii Document model review process for software services provided by ApereoED B C
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Francois Campbelliv Validate across two service reviewsED B C
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Francois Campbellv Document process for making suggestions for the establishment of new software services, and the means of reviewing such suggestions.ED BED B C
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Francois Campbellvi Validate across one exampleED B C
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