| A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | ||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
1 | Capilano Students' Union | ||||||||||||||||||
2 | Operating Budget | ||||||||||||||||||
3 | FY 2022/21 | ||||||||||||||||||
4 | |||||||||||||||||||
5 | Budget Line Item # | BLI Description | Base Scenario | Scenario 2+ (Current) | Annual Plan Adjustments | Difference: 2+ vs. 2 | Scenario 2 (LESS 20% Revenues) | Scenario 3 (MORE 20% Revenues) | Spending Authority | Staff BLI Owner | FY 21 Budget Base | FY 22 vs FY 21 Variance (Base Scenario) | FY 22 vs FY 21 Variance % (Base Scenario) | Rationale | |||||
6 | |||||||||||||||||||
7 | REVENUES | ||||||||||||||||||
8 | 4000 | Basic Student Society Fee | $ 1,060,313 | $ 940,313 | $ 92,063 | $ 848,250 | $ 1,272,376 | FC | $ 1,031,137 | $ 29,176 | 2.83% | ||||||||
9 | 4010 | Interest Income - Vancity | $ 35,000 | $ 32,500 | $ 4,500 | $ 28,000 | $ 42,000 | FC | $ 10,000 | $ 25,000 | 250.00% | ||||||||
11 | 4015 | Advertising Revenues | $ 2,500 | $ 10,000 | $ - | $ 10,000 | $ - | D/Comms | $ - | $ 2,500 | |||||||||
12 | 4822 | Unrestricted Grant Revenue | $ 5,000 | $ 10,000 | $ 2,500 | $ 7,500 | $ - | ED | $ - | ||||||||||
13 | 4106 | Booksale Revenues | $ 16,000 | $ 16,000 | $ 16,000 | $ - | $ 16,000 | D/Spaces | $ 1,000 | $ 15,000 | 1500.00% | If pessimistic scenario, Book Market to be suspended. | |||||||
14 | 4100 | Student Services Revenue | $ 10,500 | $ 10,500 | $ 2,100 | $ 8,400 | $ 12,600 | D/Spaces | $ 3,200 | $ 7,300 | 228.13% | Retail sales and services charged to students (locker rentals, binding, movie ticket sales etc) | |||||||
15 | 40900 | Event Sponsorships (former: Event Revenue) | $ 2,500 | $ 5,000 | $ - | $ 5,000 | $ - | D/Programs | $ - | $ 2,500 | Transition back to in-person, we will be looking to break even with any event revenues | ||||||||
16 | Services Revenues | $ - | $ - | $ - | $ - | D/Programs | $ 5,000 | $ (5,000) | -100.00% | Renaming to general services and creating BLI | |||||||||
17 | Total Revenues | $ 1,131,813 | $ 1,024,313 | $ 117,163 | $ 907,150 | $ 1,342,976 | $ 1,046,737 | $ 85,076 | 8.13% | ||||||||||
18 | |||||||||||||||||||
19 | EXPENSES | ||||||||||||||||||
20 | |||||||||||||||||||
21 | 5200 | University Relations Expenses | |||||||||||||||||
22 | 5210 | Campaigns Expenses | $ 3,000 | $ 3,000 | $ 1,500 | $ 1,500 | $ 4,000 | BOD | D/Policy | $ 4,000 | $ (1,000) | -25.00% | MORE: allows for an "on-campus campaign" with food. BASE: 1 or 2 university focused campaigns held online. LESS: just one university focussed campaign online | ||||||
23 | 5220 | Faculty Rep Activities Expenses | $ 500 | $ 500 | $ 250 | $ 250 | $ 1,000 | EXEC | D/Policy | $ 1,000 | $ (500) | -50.00% | Rarely utilized, and when used, mostly for food. | ||||||
24 | 5230 | University/Internal Relationship Building Expenses | $ 1,500 | $ 1,500 | $ 750 | $ 750 | $ 2,500 | EXEC | D/Policy | $ 2,000 | $ (500) | -25.00% | MORE: University Relations Luncheon, 50% of CRM ($600), gifts for admin. BASE: no luncheon. LESS: no luncheon, no gifts | ||||||
25 | Subtotal | $ 5,000 | $ 5,000 | $ 2,500 | $ 2,500 | $ 7,500 | $ 7,000 | $ (2,000) | -28.57% | ||||||||||
26 | |||||||||||||||||||
27 | 5300 | Student Services Expenses | |||||||||||||||||
28 | 5310 | Products for Sale (former: Desk Service Expenses) | $ 5,950 | $ 4,800 | $ - | $ 4,800 | $ 5,950 | ED | D/Spaces | $ 18,000 | $ (12,050) | -66.94% | worst case - booksale suspended, basic expenses at desk (maintaining systems, inventory cost) | ||||||
29 | 5360 | Point-of-Sale and Card Processing | $ 4,000 | $ 4,000 | $ - | $ 4,000 | $ 4,000 | ED | D/Spaces | $ - | |||||||||
30 | 5370 | Book Market | $ 12,325 | $ 12,325 | $ 12,325 | $ - | $ 14,790 | ED | D/Spaces | $ - | |||||||||
31 | 5320 | New Service Development | $ 5,000 | $ 9,650 | $ 9,650 | $ 9,650 | $ - | $ 6,250 | BOD | D/Programs | $ 2,000 | $ 3,000 | 150.00% | Added $1,000 for subsidized home goods / "free store"; added $1,500 for fresh produce pop-ups; added $750 for dietician expenses; added $6,400 for twice-weekly subsidized menu items. | |||||
32 | 5330 | Handbook Expense | $ 15,500 | $ - | $ - | $ - | $ 15,500 | ED | D/Comms | $ 15,500 | $ - | 0.00% | Recommend we do not proceed with agenda if classes are primarily remote. | ||||||
33 | 5380 | Community Cupboard | $ 4,500 | $ 4,500 | $ - | $ 4,500 | $ 4,500 | ED | D/Programs | $ - | |||||||||
34 | 5390 | Programming | $ 3,900 | $ 3,120 | $ - | $ 3,120 | $ 3,900 | ED | D/Programs | $ 3,900 | |||||||||
35 | 5395 | Volunteer Program | $ 4,000 | $ 2,500 | $ - | $ 2,500 | $ 4,000 | ED | D/Programs | $ 4,000 | |||||||||
36 | 5350 | Space Amenities (former: General Service Expenses) | $ 3,000 | $ 2,000 | $ - | $ 2,000 | $ 3,000 | ED | D/Spaces | $ 16,650 | $ (13,650) | -81.98% | May be adjustments as some program costs get updates | ||||||
37 | 5383 | Constituency Rooms | $ 5,600 | $ 2,000 | $ - | $ 2,000 | $ 7,000 | ED | D/Spaces | $ 4,600 | $ 1,000 | 21.74% | repairs of amenties, food purchases for spaces. | ||||||
38 | Subtotal | $ 63,775 | $ 44,895 | $ 21,975 | $ 22,920 | $ 68,890 | $ 64,650 | $ (12,650) | -19.57% | ||||||||||
39 | |||||||||||||||||||
40 | 5600 | Board Support Expenses | |||||||||||||||||
41 | 5610 | Board Travel Expenses | $ 1,500 | $ 500 | $ - | $ 500 | $ 1,500 | ED | FC | $ 1,500 | $ - | 0.00% | |||||||
42 | 5630 | Workshops and Development Expenses | $ 15,000 | $ 5,000 | $ - | $ 5,000 | $ 25,000 | EXEC | D/Policy | $ 10,000 | $ 5,000 | 50.00% | MORE: this is a typical budget for a "normal year". BASE & LESS: assuming fewer conference/development opportunities. We budgeted $10k for the reforecast of FY21 | ||||||
43 | 5640 | Childcare & Accessibility Expenses | $ 1,000 | $ 500 | $ - | $ 500 | $ 1,500 | ED | OC | $ 1,500 | $ (500) | -33.33% | Not used frequently and there are not a lot of in person conferences | ||||||
44 | 5650 | Conferences Expenses | $ 5,000 | $ 2,500 | $ - | $ 2,500 | $ 15,000 | BOD | D/Policy | $ 5,000 | $ - | 0.00% | BASE & LESS: Budgeted $5k this year for "remote confernces". | MORE: assuming normal operations, we typically budget around $13k for this BLI | ||||||
45 | 5655 | Labour Relations Expenses | $ 1,500 | $ - | $ - | $ - | $ 1,500 | ED | ED | $ 1,500 | $ - | 0.00% | |||||||
46 | 5670 | Legal Expenses | $ 22,160 | $ 20,160 | $ 12,660 | $ 7,500 | $ 22,160 | ED | ED | $ 22,160 | $ - | 0.00% | |||||||
47 | 5680 | Stipend Expenses | $ 188,561 | $ 179,899 | $ (8,662) | $ 188,561 | $ 188,561 | ED/VPF+S | FC | $ 180,000 | $ 8,561 | 4.76% | 13 Months of Stipends less a small allowance for vacant roles | ||||||
48 | 5685 | External Chair Expenses | $ 4,050 | $ 4,050 | $ - | $ 4,050 | $ 4,500 | ED | OC | $ 4,500 | $ (450) | -10.00% | Board meetings, General meetings and a few extra meetings $150/meeting | ||||||
49 | 5699 | Other Board Support Expenses | $ 1,000 | $ 500 | $ - | $ 500 | $ 1,000 | ED, FC | FC | $ 1,000 | $ - | 0.00% | |||||||
50 | Subtotal | $ 239,771 | $ 213,109 | $ 3,998 | $ 209,111 | $ 260,721 | $ 227,160 | $ 12,611 | 5.55% | ||||||||||
51 | |||||||||||||||||||
52 | 5700 | Administrative Expenses | |||||||||||||||||
53 | 5705 | Accounting Expenses | $ 10,000 | $ 9,000 | $ (1,000) | $ 10,000 | $ 10,000 | ED | FC | $ 10,000 | $ - | 0.00% | Switching from Beanworks to another A/P solution. | ||||||
54 | 5710 | Audit Expenses | $ 9,000 | $ 9,000 | $ - | $ 9,000 | $ 9,000 | ED | FC | $ 9,000 | $ - | 0.00% | |||||||
55 | 5715 | Bank Charges | $ 3,000 | $ 3,000 | $ - | $ 3,000 | $ 3,000 | ED | FC | $ 3,000 | $ - | 0.00% | |||||||
56 | 5716 | Payroll Administrative Charges | $ 5,000 | $ 5,000 | $ - | $ 5,000 | $ 5,000 | ED | FC | $ 5,000 | $ - | 0.00% | |||||||
58 | 5720 | Insurance Expenses | $ 14,000 | $ 14,000 | $ - | $ 14,000 | $ 14,000 | ED | FC | $ 14,000 | $ - | 0.00% | Covers existing commercial/property, directors & officers, volunteer injury, and cyber insurance. | ||||||
59 | 5740 | Office Supplies | $ 7,500 | $ 3,500 | $ (1,500) | $ 5,000 | $ 11,000 | ED | OC | $ 7,500 | $ - | 0.00% | Covers all basic office supplies; expenses have decreased while remote, but expected to normalize. | ||||||
60 | 5743 | Office Amenities | $ 500 | $ 500 | $ - | $ 500 | $ 1,500 | ED | OC | $ 1,000 | $ (500) | -50.00% | Used for coffee for student leaders & staff and other amenities; eliminated during remote work. | ||||||
61 | 5741 | Name Tags | $ 550 | $ - | $ - | $ - | $ 550 | ED | D/Comms | $ 675 | $ (125) | -18.52% | 41 new name tags (revised March 19). | ||||||
62 | 5742 | Business Cards | $ 250 | $ - | $ - | $ - | $ 250.00 | ED | D/Comms | $ 250 | $ - | 0.00% | 41 sets of 50 business cards (revised March 19). | ||||||
63 | 5745 | Computer Software Subscriptions & Peripherals | $ 16,000 | $ 14,000 | $ (1,000) | $ 15,000 | $ 17,000 | ED | D/Tech | $ 19,800 | $ (3,800) | -19.19% | Total computed subscriptions from computer inventory. | ||||||
64 | 5750 | Postage & Courier Expenses | $ 1,000 | $ 1,000 | $ - | $ 1,000 | $ 1,000 | ED | FC | $ 1,000 | $ - | 0.00% | Software subscription inflation | ||||||
65 | 5755 | Photocopier Contract - Main Office | $ 1,500 | $ 500 | $ - | $ 500 | $ 2,500 | ED | OC | $ 2,500 | $ (1,000) | -40.00% | If we are out of the office for next fiscal, our printing costs will remain low | ||||||
66 | 5756 | Photocopier Lease - Main Office | $ 4,500 | $ 4,500 | $ - | $ 4,500 | $ 4,500 | ED | Offic | $ 4,500 | $ - | 0.00% | Fixed Lease | ||||||
67 | 5760 | Security | $ 660 | $ 660 | $ - | $ 660 | $ 660 | ED | OC | $ 660 | $ - | 0.00% | We don't need this fee while working remote. | ||||||
68 | 5762 | Shredding Expenses | $ 400 | $ 200 | $ - | $ 200 | $ 400 | ED | OC | $ 400 | $ - | 0.00% | Unless revenue drops significantly, I believe $400 is a reasonable amount to budget. | ||||||
69 | 5765 | Storage - Records | $ 1,500 | $ 1,500 | $ - | $ 1,500 | $ 1,500 | ED | OC | $ 1,500 | $ - | 0.00% | Rates haven't changed | ||||||
70 | 5766 | Storage - Events | $ 2,500 | $ 2,500 | $ - | $ 2,500 | $ 2,500 | ED | OC | $ 2,500 | $ - | 0.00% | Rates haven't changed | ||||||
71 | 5795 | Web Hosting | $ 280 | $ 280 | $ - | $ 280 | $ 280 | ED | D/Comms | $ 675 | $ (395) | -58.52% | Fixed—no wiggle room through scenarios. Price includes server-side backup manager. | ||||||
72 | 5965 | Staff Travel Expenses | $ 500 | $ 500 | $ - | $ 500 | $ 500 | ED | FC | $ 500 | $ - | 0.00% | |||||||
73 | 5799 | Other Administrative Expenses | $ 3,000 | $ 500 | $ - | $ 500 | $ 3,000 | ED, FC | FC | $ 3,000 | $ - | 0.00% | |||||||
74 | Overhead Allocation (Transfers from Other Funds) | $ - | $ - | $ - | $ - | $ - | FC | $ (32,170) | $ 32,170 | -100.00% | |||||||||
75 | Subtotal | $ 81,640 | $ 70,140 | $ (3,500) | $ 73,640 | $ 88,140 | $ 55,690 | $ 25,950 | 46.60% | ||||||||||
76 | |||||||||||||||||||
77 | 5800 | Membership Expenses | |||||||||||||||||
78 | 5810 | General Meetings | $ 3,000 | $ 1,500 | $ - | $ 1,500 | $ 7,500 | ED | D/Comms | $ 2,000 | $ 1,000 | 50.00% | Allowance for both food and prizing. | ||||||
79 | 5850 | Elections and Referendums | $ 19,100 | $ 16,600 | $ - | $ 16,600 | $ 23,100 | ED | D/Comms | $ 18,000 | $ 1,100 | 6.11% | SimplyVoting; elections administrator fees; candidates' reimbursements; ad campaign. | ||||||
80 | 5855 | Scholarships and Bursaries | $ 15,600 | $ 3,100 | $ - | $ 3,100 | $ 125,000 | BOD | D/Policy | $ 40,000 | $ (24,400) | -61.00% | Assuming the $40k budget for FYI21 was a one-off. We budgeted $2.5k in FY20. Budgeting $40k for LESS in case students need financial help again due to pandemic. | ||||||
81 | 5860 | Marketing | $ 15,296 | $ 9,786 | $ - | $ 9,786 | $ 45,000 | ED | D/Comms | $ 15,296 | $ - | 0.00% | SCENARIO 2: Cut swag to $0. / SCENARIO 3: Base scenario plus professional website redesign. | ||||||
82 | 5865 | Membership Initiatives | $ 2,000 | $ - | $ - | $ - | $ 20,000 | EXEC | D/Programs | $ 1,000 | $ 1,000 | 100.00% | As we continue virutally, leaving room to support student led projects | ||||||
83 | 5870 | Student-at-Large Honorariums | $ 7,392 | $ 7,392 | $ - | $ 7,392 | $ 7,392 | ED/VP-F&S | OC | $ 6,600 | $ 792 | 12.00% | Increased fees from our Board Fees & Expenses Policy | ||||||
84 | 5890 | Board & Committee Support | $ 5,500 | $ 1,000 | $ - | $ 1,000 | $ 7,000 | ED | OC | $ 7,250 | $ (1,750) | -24.14% | Includes committee development, board expenses (such as food for meetings), other incidentals. | ||||||
85 | 5899 | Other Membership Expenses | $ 1,000 | $ 500 | $ - | $ 500 | $ 1,000 | ED, FC | FC | $ 1,000 | $ - | 0.00% | |||||||
86 | Subtotal | $ 68,888 | $ 39,878 | $ - | $ 39,878 | $ 235,992 | $ 91,146 | $ (22,258) | -24.42% | ||||||||||
87 | |||||||||||||||||||
88 | 5900 | Personnel and Professional Expenditures | |||||||||||||||||
89 | 59100 | Wages and Benefits (Operating) | $ 623,448 | $ 619,336 | $ 5,845 | $ 80,086 | $ 539,251 | $ 623,448 | ED/VP-F&S | ED | $ 526,602 | $ 96,846 | 18.39% | Restoring base scenario staff levels; addition of campus assistant (5 hours per week). | |||||
90 | 5975 | Professional Association Membership | $ 15,000 | $ 5,000 | $ 3,000 | $ 2,000 | $ 20,000 | ED | ED | $ 2,500 | $ 12,500 | 500.00% | |||||||
91 | 5980 | Personal and Professional Development | $ 10,000 | $ 10,000 | $ 5,000 | $ 5,000 | $ 10,000 | ED | ED | $ 8,500 | $ 1,500 | 17.65% | |||||||
92 | 5971 | Employee & Family Assistance Program | $ 2,304 | $ 2,304 | $ - | $ 2,304 | $ 2,304 | ED | OC | $ 3,500 | $ (1,196) | -34.17% | $4 per person (student leader and staff). | ||||||
93 | 5972 | Health & Safety | $ 2,500 | $ 500 | $ - | $ 500 | $ 2,500 | ED | ED | $ 10,000 | $ (7,500) | -75.00% | |||||||
94 | 5970 | Management Expenses | $ 5,000 | $ 1,500 | $ - | $ 1,500 | $ 5,000 | ED | ED | $ 5,450 | $ (450) | -8.26% | |||||||
96 | Subtotal | $ 658,252 | $ 638,640 | $ 88,086 | $ 550,555 | $ 663,252 | $ 556,552 | $ 101,700 | 18.27% | ||||||||||
97 | |||||||||||||||||||
98 | TOTAL | ||||||||||||||||||
99 | Revenues | $ 1,131,813 | $ 1,024,313 | $ 907,150 | $ 1,342,976 | $ 1,046,737 | $ 85,076 | 8.13% | |||||||||||
100 | Expenses | $ 1,117,326 | $ 1,011,662 | $ 898,604 | $ 1,324,495 | $ 1,002,198 | $ 115,128 | 11.49% | |||||||||||
107 | Surplus/(Deficit) | $ 14,487 | $ 12,651 | $ 8,547 | $ 18,480 | $ 44,539 | $ (30,052) | -67.47% | |||||||||||
108 | Operating Margin (minimum 1% required) | 1.3% | 1.2% | 1.0% | 1.4% | 4.4% | |||||||||||||
109 |