| A | B | C | D | E | |
|---|---|---|---|---|---|
1 | REVENUES | ||||
2 | Item | $/Unit | Units # | Total ($) | Explanation & Links |
3 | GRANTS: | ||||
4 | Government of Canada: Canada Book Fund | $5,000.00 | 1 | $5,000.00 | The Canada Book Fund from the Canadian Heritage specifically supports the promotion of Canadian-authored books and “serves as strengthening the infrastructure and efficiency of the Canadian book industry. The eligible appliers for this grant should be Canadian-owned and represent the Canadian book publishing industry, which fits our event circumstances. https://www.canada.ca/en/canadian-heritage/services/funding/book-fund/support-organizations.html |
5 | BC Art Council: Project Assistance- Professional Literary Arts | $2,500.00 | 1 | $2,500.00 | The Project Assistance grant provides financial supports “the realization of a single literary arts activity or event, or the artistic programming activities of a literary arts organization or collective”, which fits our event's programming and purpose. https://www.bcartscouncil.ca/program/professional-literary/ |
6 | SPONSORSHIPS: | ||||
7 | Pacific Canada Heritage Centre - Museum of Migration | $3,500.00 | 1 | $3,500.00 | Our Premier Sponsor for the Festival https://pchc-mom.ca/ |
8 | Youth Collaborative for Chinatown | $1,500.00 | 1 | $1,500.00 | Prestige Sponsor for the Festival - support towards Festival programming, promotion and marketing http://ycc-yvr.com/ |
9 | Iron Dog Books | $1,800.00 | 1 | $1,800.00 | Premiere Sponsor for the Festival - support towards Festival programming, promotion and marketing https://irondogbooks.com/ |
10 | Canadian Society for Asian Arts | $600.00 | 1 | $600.00 | Crown Sponsor for the Festival - support towards Festival programming, promotion and marketing https://canadiansocietyforasianarts.org/ |
11 | Asian Canadian Writers Workshop | $300.00 | 1 | $300.00 | Crown Sponsor for the Festival - support towards Festival programming, promotion and marketing http://www.asiancanadianwriters.ca/ |
12 | EARNED REVENUES: | ||||
13 | Ticket Sales - Festival Only | $25.00 | 30 | $750.00 | Room's maximum attendee capacity is 80 30 = 100 person venue capacity - 4 Organizers - 4 Speakers - 2 Volunteers - 10 Sponsors - 50 Festival+Networking event bundle tickets |
14 | Ticket Sales - Festival + Networking Event | $45.00 | 50 | $2,250.00 | Room's maximum attendee capacity is 80 50 = 100 person venue capacity - 4 Organizers - 4 Speakers - 2 Volunteers - 10 Sponsors - 30 Festival Only tickets |
15 | MERCHANDISE SALES: | ||||
16 | Tote Bag | $25.00 | 80 | $2,000.00 | 80 bags @ $25 each |
17 | Embossed Notebook | $20.00 | 80 | $1,600.00 | 80 notebooks @ $20 each |
18 | Reusable Mask | $15.00 | 50 | $750.00 | 50 masks @ $15 each |
19 | Book Sales | $25.00 | 53 | $1,325.00 | 53 books @ $25 each, assuming 2/3 of the attendees (80) will purchase a book |
20 | IN-KIND DONATIONS: | ||||
21 | Big Rock Brewery | $5.00 | 80 | $400.00 | Ace Festival Partner for the Festival - 80 cans ($5 each) of a variety of craft beers from a local micro brewery. Attendees must be 19+ and provide government issued ID to receive any alcohol. https://bigrockbeer.com/beer-sponsorship/ |
22 | Rosedale on Robson Hotel | $157.00 | 1 | $157.00 | Ace Festival Partner for the Festival - covers hotel fees for author Vivek Shraya. https://www.rosedaleonrobson.com/apb-room-type/deluxe-king-suite/ |
23 | Tim Hortons | $1.60 | 125 | $200.00 | Ace Festival Partner for the Festival - small-sized cups of coffee and tea for attendees. In exchange, Tim Hortons will be recognized as the official beverages sponsor. https://www.fastfoodmenuprices.com/tim-hortons-prices/ |
24 | Total Revenues | $24,275.00 | |||
25 | |||||
26 | EXPENSES | ||||
27 | Item | $/Unit | Units # | Total ($) | Explanation & Links |
28 | VENUE EXPENSES: | ||||
29 | Venue (Up to 8 Hours Event Space) | $2,123.00 | 1 | $2,123.00 | 5 Hours with Alcohol, 100 person capacity Modern Inspired Event Space https://www.peerspace.com/pages/listings/6053c6ebed3cce000cef7170 $2123 Flat Rate for up to 8 hours |
30 | Add-on - Tables & Chairs | $0.00 | 100 | $0.00 | Tables and chairs provided for free from the venue upon request https://www.peerspace.com/pages/listings/6053c6ebed3cce000cef7170 |
31 | Add-on - Projector & Screen | $92.00 | 1 | $92.00 | HD 1080p Projector & Wall Mounted Screen provided with charge from the venue https://www.peerspace.com/pages/listings/6053c6ebed3cce000cef7170 |
32 | Add-on - PA System | $125.00 | 1 | $125.00 | 2 Yamaha DBR12 speakers, tripod stands, & 12 channel mixer provided with charge from the venue. Includes setup and teardown by staff. https://www.peerspace.com/pages/listings/6053c6ebed3cce000cef7170 |
33 | Add-on - Microphone & Stand | $24.00 | 4 | $96.00 | 1 Microphone & Stand set/Guest Speaker provided with charge from the venue https://www.peerspace.com/pages/listings/6053c6ebed3cce000cef7170 |
34 | Volunteers | $0.00 | 2 | $0.00 | Two volunteers are from The Asian Canadian Writers' Workshop. |
35 | Event Food Catering (Volunteers & Staff) | $15.00 | 70 | $1,050.00 | Order from a nearby restaurant (Juke Chicken Chinatown location) for finger food appetizers and self serve. https://www.jukefriedchicken.com/. |
36 | MERCHANDISE EXPENSES: | ||||
37 | Merchandise - Tote Bags | $3.60 | 100 | $360.00 | Myron Custom Cotton Tote Bag Black or Natural (15"x15"), 1 colour Logo, 100pcs Total price including Shipping, Handling, Taxes https://www.myron.ca/100COTTOBG |
38 | Merchandise - Complimentary Bookmarks | $0.90 | 100 | $90.00 | 100 bookmarks @ $0.8174/bookmark Complimentary gift for each participant https://www.vistaprint.ca/marketing-materials/bookmarks |
39 | Merchandise - Complimentary 1.5" Branded Buttons | $0.30 | 100 | $30.00 | 6 Cent Press - Custom 1.5" Buttons Standard Production, Free local pickup Complimentary gift for every participant https://www.sixcentpress.com/products/custom-buttons/ |
40 | Merchandise- Cotton Antibacterial Face Masks | $0.90 | 50 | $45.00 | Cotton Antibacterial Face Mask ofr $0.90/unit. https://www.perfectpen.ca/auto-and-home/blank-fitted-cotton-mask-antimicrobial-additive-custom-bag/huz |
41 | Merchandise - Embossed Softcover notebooks | $10.57 | 100 | $1,057.00 | Pedova™ Soft Bound JournalBook™ @ $10.57/journal https://www.perfectpen.ca/stationery/pedova-soft-bound-journalbook/ppr-11110 |
42 | Book Wholesale Costs | $10.33 | 53 | $548.00 | 1. "How to Fail as a Pop Star" by Vivek Shraya (2021) - $11 x 19 units: https://www.amazon.ca/How-Fail-Popstar-Vivek-Shraya/dp/1551528428 2. "Made In Korea" by Sarah Suk (2021) - $10 x 17 units: https://www.barnesandnoble.com/w/made-in-korea-sarah-suk/1137941907 3. "My yt mama" by Mercedes Eng (2020) - $10 x 17 units: https://www.mcnallyrobinson.com/9781772012552/mercedes-eng/my-yt-mama |
43 | Book Sales: Author 20% Commissions | $5.00 | 53 | $265.00 | 20% commision of total book sales ($1325) will go towards the authors. |
44 | ARTIST EXPENSES: | ||||
45 | Artist Fees | $1,500.00 | 4 | $6,000.00 | Could not find some of author rates but some were attained from quotes: Vivek Shraya: https://www.aaemusic.com/artist/vivek-shraya/faqs/ Sarah Suk: https://www.sarahsuk.com/ Mercedes Eng: https://library.ryerson.ca/asianheritage/authors/mercedes-eng/ Eden Robinson: https://abcbookworld.com/writer/robinson-eden/ |
46 | Artist Travel Fee - Flight (Round Trip) | $149.00 | 1 | $149.00 | One of our authors, Vivek Shraya resides in Calgary. Calgary-Vancouver Round Trip Flight tickets: https://www.aircanada.com/ca/en/aco/home.html?gclsrc=gf&gclid=AAnC9RvdlhPdVgOdxVUAi33Gr8DP8bEGYVJqHwIiMe2X033clrIcEvAM7aRzLhpMjgb5XSu4K3QL4JnGnhrUhdNG7kcKbZS4xBEHqBrt_ac#/farereview |
47 | Artist Travel Fees - Uber (Round trip) | $100.00 | 4 | $400.00 | Uber round-trip gift card value from venue to the authors' residence or hotel. https://uberca.launchgiftcards.com/?uclick_id=198a22bd-3171-46c6-ab5c-df08832ea2a0 |
48 | Artist Hotel Fee | $157.00 | 1 | $157.00 | Covered by Rosedale on Robson Suite Hotel Partnership for Vivek Shraya. The other three authors reside in Vancouver. |
49 | Artist Food Fees | $30.00 | 4 | $120.00 | Provided food vouchers for a nearby restaurant (Bao Bei) that can be redeemed anytime of the day. https://www.bao-bei.ca/ |
50 | MARKETING EXPENSES: | ||||
51 | Web Hosting + Domain shereadsfest.ca | $445.00 | 1 | $445.00 | 1 domain @ $0.99 + Business hosting @ $443.52 shereadsfest.ca WordPress Host https://wordpress.com/pricing/ GoDaddy Domain https://ca.godaddy.com/domainsearch/ 1st year $0.99 GoDaddy domain promotion |
52 | Social Media Ads | $2,000.00 | 1 | $2,000.00 | Social media advertising costs to be split between Instagram, Facebook, Twitter, Tiktok |
53 | Sign-Board Banners | $36.00 | 3 | $108.00 | 2 Photgrade Sign-Board Banners Outside by the entrance and 1 banner inside. https://www.eastvangraphics.ca/large-format-printing.shtml |
54 | Indoor Poster | $1.00 | 50 | $50.00 | https://www.eastvangraphics.ca/digital-printing.shtml#P21 |
55 | Brochure | $1.10 | 100 | $110.00 | https://www.eastvangraphics.ca/digital-printing.shtml#P21 |
56 | Graphic Design Fee | $500.00 | 1 | $500.00 | https://www.mcintyrecommunications.ca/pricing/ |
57 | OPERATIONAL EXPENSES: | ||||
58 | Square Point of Sale Terminal | $131.00 | 2 | $262.00 | 2 Square Terminals + 2 Mobile Hotpot for Square Terminals.https://square.fello.com/show/cart |
59 | Eventbrite Fees (Essential Package): Festival Only Tickets | $1.12 | 30 | $33.52 | Eventbrite Service Fee: 2%+$0.59 per sold ticket. Eventbrite Payment Processing Fee: 2.5% per order. https://www.eventbrite.ca/support/articles/en_US/Troubleshooting/how-much-does-it-cost-for-organizers-to-use-eventbrite?lg=en_CA |
60 | Eventbrite Fees (Essential Package): Festival+Networking Event Tickets | $1.53 | 50 | $76.36 | Eventbrite Service Fee: 2%+$0.59 per sold ticket. Eventbrite Payment Processing Fee: 2.5% per order. https://www.eventbrite.ca/support/articles/en_US/Troubleshooting/how-much-does-it-cost-for-organizers-to-use-eventbrite?lg=en_CA |
61 | 1-Day Insurance Fee | $182.00 | 1 | $182.00 | Based on insurance quote for one day event. https://www.insureon.com/small-business-insurance/special-event/cost |
62 | Business License | $111.00 | 1 | $111.00 | Based on Arts and Culture Indoor Event rate: https://bylaws.vancouver.ca/4450c.PDF |
63 | BC Liquor License | $100.00 | 1 | $100.00 | Special Event Permit: $100 per day/location. https://www2.gov.bc.ca/gov/content/employment-business/business/liquor-regulation-licensing/liquor-licence-permits/apply-for-liquor-licence-permit/special-event-permit |
64 | STAFF SALARIES/HONORARIUMS: | ||||
65 | Event Coordinator | $440.00 | 1 | $440.00 | Entry-level: $22/hr x 20 hours. Based on rates in Vancouver: https://ca.indeed.com/career/event-coordinator/salaries/Vancouver--BC |
66 | Finance Administrator | $440.00 | 1 | $440.00 | Entry-level: $22/hr x 20 hours. Based on rates in Vancouver: https://ca.indeed.com/career/financial-administrator/salaries |
67 | Marketing Coordinator | $400.00 | 1 | $400.00 | Entry-level: $20/hr x 20 hours. Based on rates in Vancouver: https://www.ziprecruiter.com/Salaries/Marketing-Coordinator-Salary-in-Vancouver,WA |
68 | Volunteer Coordinator | $300.00 | 1 | $300.00 | Entry-level: $20/hr x 15 hours. Based on rates in Vancouver: https://ca.indeed.com/career/manager-of-volunteer-services/salaries?from=top_sb |
69 | Total Expenses | $17,124.88 | |||
70 | |||||
71 | Net Event Profits | $7,150.12 | |||