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NEW MEXICO OUTDOOR LEARNING START-UP GRANT
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COMPUTERIZED/ELECTRONIC INTERFUND BUDGET
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IMPORTANT, READ THE INSTRUCTIONS BEFORE BEGINNING
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All applicants are required to use the electronic version of the budget forms. There are no blank "hard copies" of the budget forms included as part of the application packet.
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INSTRUCTIONS/FEATURES OF THE ELECTRONIC BUDGET
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The following instructions will allow you to complete the computerized/electronic budget section of the New Mexico Outdoor Learning Start-Up Grant
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The computerized application allows interaction among worksheets, calculates subtotals and totals automatically, and links data from detail sheet.
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The computerized electronic New Mexico Outdoor Learning Start-Up and Continuation Grant application interfund budget contains the following 4 worksheets (notice the tabs near the bottom of the screen):
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1-Instructions, 2-Cover Page, 3-Budget Detail, 4-Budget Summary.
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General Budget Comments:
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1 - Enter dollar amounts as whole dollars. Do not enter cents.
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2 - White cells can be typed in; colored cells cannot or should not be typed in.
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3 -If a cell background turns red, it means something is wrong or incomplete - either the cell itself or some associated cell. Do not submit this file if it contains any cells with a red background, email the Outdoor Learning Initiative at outdoor.learning@ped.nm.gov
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General Spreadsheet Comments:
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1-Do not cut and paste cells. If you need to move cell contents, (1) copy and paste, then (2) delete the original content. If you cut and paste you will invalidate the program, and you will have to re-enter all your data on a new file.
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2-Do not erase a cell entry in any worksheet with the space bar, instead use the delete key on the keyboard.
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3- Use the Zoom feature to change the size of the information on screen. This will have no effect on the printout size.
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4- When working on the detail sheet, be aware of the Excel row numbers on the left. Because the title rows at the top are frozen, sometimes users are working in rows much farther down in the spreadsheet than they realize.
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Resting your mouse on a cell with a red triangle in the upper right-hand corner of a cell, displays an informational comment.
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Funding Request:
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1-Each school may be awarded up to twenty thousand dollars ($20,000.00) for a start-up grant or up to thirty thousand dollars ($30,000.00) for a continuation grant. Below are the allowable expenses, which follow the standard coding for the chart of accounts, as per PSAB Supplement 3.
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2-Total budget not to exceed $20,000.00 for a program start-up grant OR $30,000.00 for a program continuation grant.
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Terminology:
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"Object" or "Budget Object" refers to:
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 Additional Compensation
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 Purchased Professional and Technical Services
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 Professional Development
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 Other Purchased Services
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 Other Professional Services
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 Travel, Registration, and Entrance Fee
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 Supplies
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ALLOWABLE USE OF FUNDS
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1-An eligible partnership shall use funds for one or more of the following activities:
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Purpose: Provide all students and families with equitable access to outdoor learning environments to interact, play, explore, discover, and learn.
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3-Funds may be used for professional learning tuition, fees, and/or training program costs, transportation, and/or professional learning books and/or materials for the teachers receiving training. Funds may be used to pay teacher stipends or substitute costs when teachers participate in professional learning. Funds may be used to contract with professional learning providers, mentors, or coaches with outdoor learning expertise to work with schools to plan and create a new outdoor learning program. Funds for developing outdoor learning spaces may be used for detached shade structures, concrete pavers, concrete seating stones, gravel for pathways, and materials for greenhouses, school gardens, or living schoolyards. Funds may also be used towards the purchase of equipment, gear, and learning materials for students in relation to outdoor learning.
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Purpose: Integrate culturally sustaining, social-emotional, interdisciplinary, outdoor, and environmental education programs that are aligned with content standards and are in collaboration with local organizations and based on community need.
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5-Funds may be used for professional learning tuition, fees, and/or training program costs, transportation, and/or professional learning books and/or materials for the teachers receiving training. Funds may be used to pay teacher stipends or substitute costs when teachers participate in professional learning. Funds may be used to contract with professional learning providers, mentors, or coaches with outdoor learning expertise to work with schools to plan and create a new outdoor learning program. Funds for developing outdoor learning spaces may be used for detached shade structures, concrete pavers, concrete seating stones, gravel for pathways, and materials for greenhouses, school gardens, or living schoolyards. Funds may also be used towards the purchase of equipment, gear, and learning materials for students in relation to outdoor learning.
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6-Purpose: Provide a variety of learning experiences that integrate environmental literacy and systems thinking concepts.
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7-Funds may be used for professional learning tuition, fees, and/or training program costs, transportation, and/or professional learning books and/or materials for the teachers receiving training. Funds may be used to pay teacher stipends or substitute costs when teachers participate in professional learning. Funds may be used to contract with professional learning providers, mentors, or coaches with outdoor learning expertise to work with schools to plan and create a new outdoor learning program. Funds for developing outdoor learning spaces may be used for detached shade structures, concrete pavers, concrete seating stones, gravel for pathways, and materials for greenhouses, school gardens, or living schoolyards. Funds may also be used towards the purchase of equipment, gear, and learning materials for students in relation to outdoor learning.
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Purpose: Make connections between local, regional, national, and global community systems and how they work together for a sustainable future.
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9-Funds may be used for professional learning tuition, fees, and/or training program costs, transportation, and/or professional learning books and/or materials for the teachers receiving training. Funds may be used to pay teacher stipends or substitute costs when teachers participate in professional learning. Funds may be used to contract with professional learning providers, mentors, or coaches with outdoor learning expertise to work with schools to plan and create a new outdoor learning program. Funds for developing outdoor learning spaces may be used for detached shade structures, concrete pavers, concrete seating stones, gravel for pathways, and materials for greenhouses, school gardens, or living schoolyards. Funds may also be used towards the purchase of equipment, gear, and learning materials for students in relation to outdoor learning.
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UNALLOWABLE USE OF FUNDS
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Indirect costs are not allowable. The fiscal agent shall bear any indirect costs.
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Ineligible Programs:
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•        Programs without significant time engaging in outdoor learning;
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•        Traditional organized youth sports played on developed fields (i.e soccer, football, etc);
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•         Infrastructure development;
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•         Out-of-state travel; including field trips
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•         Summer camps providing only organized sports opportunities;
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•         Equipment-only projects (i.e., applications with no programming element)
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2-Cover Page sheet
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1-After reading the instructions, begin with this page. The information on this page is used to generate entity-specific worksheets.
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2-In cell 'C4', enter the name of the entity applying for the grant.
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3-Enter contact information in the white cells, cell C8–C11. Questions regarding the budget will be directed to the person identified in rows 8–11.
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3-Budget Detail sheet
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1-For each activity budgeted, enter the appropriate information as per the following column headings: (1) Budget Object, (2) Cost, and (3) Description. Provide enough detail of the activity budgeted in the (3) description column so the PED can understand how the budgeted amount was determined.
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4-Budget Summary sheet
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1-In cell 'D4', enter the name of the entity applying for the grant.
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2-In cell 'E8', enter the amount requested.
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