Facility Manager Checklist

	A	B	C	D	E	F	G	H
1	Exterior Item	Description	Daily	Weekly	Monthly	Quarterly	Semi-Annually	Annually
2	Entrance & Exit Doors	Clearly Marked? Hinges & closers working properly?		W
3	Call Box Directory & Card Readers	Working properly?		W
4	Roof	Clean. Check for leaks. Check for damage. Check vents and louvers for birds, nests, squirrels and insects. Check flashing around roof stacks, vents, and skylights for leaks. Consider water ponding, blisters, bubbles, exposed roof felt. a. Inspect interior walls and underside of roofs for leakage. b. Inspect roof drainage systems.			M
5	Gutters & Downspouts	Clean? Check for leaks, misalignment, or damage. Need paint or repair? Draining properly?				Q
6	Steel Railings/Posts	Inspect for corrosion. Treat by wire brush, spot priming, & painting.						A
7	Common Area Windows	Locking properly / free of cracks / screens in tact / shall not be difficult to open or close. Check trim paint? Lubricate rollers and latches.			M
8	Exterior Walls	Check for deteriorating bricks / mortar/ siding / stucco surfaces. Check trim for damage or rot. Check painted surfaces for flaking paint.			M
9	Landscaping	Is shrubbery trimmed from walls? Are branches from trees at least 9' above sidewalks? Is grounds free of trash, litter and garbage? Is the grass cut and green?		W
10	Curbs & Sidewalks	Curbs free of any damage? Erosion? Sidewalks free of any cracks or uneven places? Need pressure washing?				Q
11	Exterior Lights	Do the exterior lights and receptacles work? Area all lights operational? Are lights obstructed by any objects?		W
12	Signage & Street Numbers	Signage in good condition? Does signage need paint or repair? Are they at least 3" high, wide contrast with background color?			M
13	Mats	Welcome mats in place? Need replacement?		W
14	Decks and/or Patios	Railings secure and in good condition? Decks secure and free of rotting and damaged wood or concrete? Free of any mildew and water stains?				Q
15	Retaining Wall	Inspect for cracking of the concrete surface, staining from moisture migrating through the wall & soil erosion. Small cracks should be cleaned and caulked/patched.					SA
16	Pavers	1. Inspect for broken/cracked pavers. 2. Pressure wash.					SA
17	Concrete Patios	1. Inspect in spring & fall. 2. Minor cracks should be repaired. 3. Check for surface deterioration.					SA
18	Pet Stations	Properly located? Clearly Marked? Stocked/supplied?		W
19	Security Cameras	Properly located? Working? Camera footage saved?		W
20	Parking Facility		Daily	Weekly	Monthly	Quarterly	Semi-Annually	Annually
21	Gate System	Working properly? Card readers working properly? Gate arms intact and functioning? Signage properly located and in good order?		W
22	Fencing & Rails	Painted and secure? Rust? Need repair or paint or replace?			M
23	Signage	Signage in good condition? Does signage need paint or repair?			M
24	Exterior Lights	Do the exterior lights and receptacles work? Are all lights operational? Are lights obstructed by any objects.		W
25	Concrete & Asphalt	Check for cracks or deterioration or pot holes. Reseal or repair if necessary. Concrete columns in good order?			M
26	Parking Spaces	Numbers, striping and handicap signage clearly marked? Need pressure washing?			M
27	Catch Basin	Removal of sediment buildup or debris.					SA
28	Drainage Swails	Inspect for weed growth, sediment, soil deterioration, mosquito control.			M
29	Blow Garage & Parking Areas	Has the parking facility been cleaned and free of debris? Need to be blown?		W
30	Entry & Main Lobby		Daily	Weekly	Monthly	Quarterly	Semi-Annually	Annually
31	Signage	Directional & exit signage in good condition? Does signage need paint, repair or replace? Do you have street numbers? Are they at least 3" high, wide and contrast with background color?		W
32	Interior Doors	Lubricate hinges. Close properly? Are they weather-tight? Do they need to be painted? Locks must be functioning properly. Doors must be secured with properly functioning locks.		W
33	Lighting	Do the lights and receptacles (interior & exterior) work? Are all lights operational?		W
34	Floors	Floors clean and free of debris? Check for damage.		W
35	HVAC	Are the vents clean? Do they need paint?			M
36	Smoke Detectors	Smoke detectors must be present and operational in all appropriate locations.			M
37	Electrical	Electrical cover plates must be on all receptacles.		W
38	Paint & Sheetrock Repairs	Walls, ceilings and baseboards shall be free of holes, cracks & peeling paint.		W
39	Corridors		Daily	Weekly	Monthly	Quarterly	Semi-Annually	Annually
40	Lighting	Do the lights and receptacles (interior & exterior) work? Are all lights operational?		W
41	Corridors	Aesthetic appeal? Emergency exit signage? Is lighting operating properly?		W
42	Smoke Detectors	Smoke detectors must be present and operational in all appropriate locations.			M
43	Floors	Carpet, tile, marble - check for damage. Check for fraying carpet.		W
44	Signage	Signage in good condition? Does signage need paint or repair? Emergency exit signs & fire evacuation in proper locations?			M
45	Paint & Sheetrock Repairs	Walls, ceilings and baseboards shall be free of holes, cracks & peeling paint.		W
46	Stairwells		Daily	Weekly	Monthly	Quarterly	Semi-Annually	Annually
47	Railings	Are all rails secure?		W
48	Signage	Signage in good condition? Does signage need paint or repair? Emergency exit signs & fire evacuation in proper locations?			M
49	Steps	Are all steps secure?			M
50	Lighting	Proper lighting? Area all lights operational?		W
51	Risers	Properly marked and tagged annually during sprinkler inspection.						A
52	Elevators		Daily	Weekly	Monthly	Quarterly	Semi-Annually	Annually
53	Elevators	Aesthetic appeal? Paint? Flooring? ADA provision?		W
54	Signage	Signage in good condition? Does signage need paint or repair?		W
55	Phone Operational	Working properly? Phone line active and dialing monitoring company?			M
56	Lighting	Proper lighting? Are all lights operational? Are all directional signals working?		W
57	Freight Elevator	Walls protected with padding? Floor protected with mats?			M
58	Maintenance Contract	Scheduled maintenance? Inspection card posted?						A
59	Pool		Daily	Weekly	Monthly	Quarterly	Semi-Annually	Annually
60	Phone Operational	Working properly? Phone line active and dialing monitoring company?			M
61	Water Level	Is water leaking into the garage from the pool skimmers because it is overfilled? Or is the water too low and not reaching the skimmers at all?		W
62	Restrooms		Daily	Weekly	Monthly	Quarterly	Semi-Annually	Annually
63	Toilet & Sink	Functioning properly? Plumbing fixtures in good working condition?		W
64	Lighting & Electrical	Do all electrical switches and receptacles work? Check bulbs. Clean?		W
65	Mirrors & Walls	Are all mirrors secured to wall? Damage?		W
66	Accessibility	ADA Provision		W
67	Windows		Daily	Weekly	Monthly	Quarterly	Semi-Annually	Annually
68	Common Area Windows & Doors	Inspect for: 1. Glazing for seal 2. Weather-stripping - deteriorated? 3. Operating properly? 4. Check weep holes for clogs. 5. Check window tracks. 6. Check doors.					SA
69	Mechanical		Daily	Weekly	Monthly	Quarterly	Semi-Annually	Annually
70	Hot Water Heater	Inspect there is proper air flow. Drain several quarts of water from tank.			M
71	Hot Water Heater - Flue	Inspect the flue to insure it clean.						A
72	Hot Water Heater - Burner	Inspect the burner while firing.						A
73	Hot Water Heater - Release Valve	Lift and release the level handle on the valve and allow several gallons to flush through the discharge line.						A
74	HVAC - All Common Areas		Daily	Weekly	Monthly	Quarterly	Semi-Annually	Annually
75	Heating System	Service heating system and heat pump.					SA
76	Cooling System	Remove debris from around units and clean with garden hose. Make sure units are protected with weatherproof cover. Clean & replace filters quarterly.					SA
77	Refrigerator Coils	Clean coils.			M
78	Combustible Appliances	Inspect and service if necessary.			M
79	Filters	Inspect for replacement.			M
80	Thermostats	Check for proper operation.			M
81	Circuit Breakers	Exercise.						A
82	Common Area Furniture		Daily	Weekly	Monthly	Quarterly	Semi-Annually	Annually
83	Condition	Clean and in stable condition?						A
84	Inventory	Do you have a current inventory list? If not, complete one.						A
85	Trash Room & Chutes		Daily	Weekly	Monthly	Quarterly	Semi-Annually	Annually
86	Trash Room	Clean? All containers functioning properly? Deodorized?		W
87	Trash Chutes	Area all rooms closing properly? Deodorized?			M
88	Trash Compactor	Ensure compactor is functioning, clear, and that the sensor is not dirty and that the compactor is on auto-mode. To re-active auto-mode pull out the stop plunger, turn the key to auto, hold in the manual go button for 30 seconds until the compactor starts.		W
89	Fountain		Daily	Weekly	Monthly	Quarterly	Semi-Annually	Annually
90	Instructions & Inspections	Operating instructions posted?						A
91	Filters	Working properly? Filter brackets free of cracks, debris? Gaskets in good condition?						A
92	Valves/Gauges/Flow Meter	Main drain clearly marked? Gauges & flow meter working properly?		W
93	Lighting	Proper lighting? Are all lights operational? Lighting timer or photo cell?		W
94	Wiring	Is wiring in conduit?						A
95	Water Fountains	Water fountain functioning properly? Clean?			M
96	Tile & Step Railings	Clean? Cracks? Need repair or replace?			M
97	Electrical & Appliances		Daily	Weekly	Monthly	Quarterly	Semi-Annually	Annually
98	Clubroom & Guest Suite Appliances	Working properly? Coils cleaned?		W
99	Fitness Center		Daily	Weekly	Monthly	Quarterly	Semi-Annually	Annually
100	Entrance Doors	Close properly? Need touch-up paint?		W