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OWASP BALLOTING TABLE FOR FUNDING PROPOSALS - OCTOBER 2015
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Proposal #
Proposal TextMotion
Seconded
TobiasFabioJoshMattAndrewMichaelJim
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2There should be no such thing as negative account balances for chapters or projects going forward.  If the intent is to spend more money than is currently in the account, the money should be taken and approved from Foundation funding sources, subject to Foundation approval.
Status = Approved during Oct. 14, 2015 Board meeting		JoshMichaelYYYYYYY
meeting
pre evote
later evote
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3All accounts belonging to active chapters and projects, as defined in the Chapter and Project Handbooks respectively, with balances less than $500, will be brought to $500 beginning January 1, 2016 as long as there are at least two active leaders at that time.
Status = Approved during Oct. 14, 2015 Board meeting		JoshJimYNYYYYY
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4PENDING - UNDER DISCUSSION DURING OCT. 14 BOARD MEETING
Upon creation of a new project or chapter, as long as they have at least two leaders they will be allocated a $500 budget to begin with.
Status = Approved during Oct. 14, 2015 Board meeting		JoshJimNNYYYY
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5All requests for funding, who proposed the request, relevant discussions, votes around funding, and request approval/denial are a matter of public record and must be put in a public location that is easily accessible to the OWASP community.
Status = Approved during Oct. 14, 2015 Board meeting		JoshJimYYYYYYY
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6PENDING - UNDER DISCUSSION DURING OCT. 14 BOARD MEETING
If a request for funding has been approved for one chapter or project, then it can be considered an acceptable expense for all chapters or projects. If they have an account balance which covers that expense in full, then they should be considered pre-approved for spending.
Status = Approved via email vote completed on Oct. 19. 2015		YNYYNYY
Revisited via email in the week after the board meeting.
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7The OWASP Foundation Staff will be responsible for notifying all chapters and projects of their available account balance on at least a monthly basis.  The notification should also include a reference to where they can go to find the list of pre-approved expenses.
Status = Approved during Oct. 14, 2015 Board meeting		JoshJimYYYYYYY
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8Chapters and projects with $5,000 or more in their account on October 1 are required to create a budget and provide it to the OWASP Foundation prior to November 1 (December 1 for 2015) for inclusion in the Foundation budget for the following calendar year. The budget should identify how they plan to spend the money in their account over the course of the next year. A future projection budget can be included as well for forecasted spending within the next 2 years.
Status = Approved during Oct. 14, 2015 Board meeting		JoshAndrewYYYYYY
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9Separate from the aforementioned budgeting process for chapter and project accounts, any OWASP Leader can create a budget and provide it to the OWASP Board prior to November 1 for inclusion in the Foundation budget planning process.  The budget would be reviewed by the Executive Director and Board, and, if approved, incorporated into the overall OWASP Foundation budget for the following year.  This would effectively set aside the funds to use at the appropriate period of time, in the future, with no further approvals necessary.  Money that is budgeted in this manner, that wasn’t spent during the calendar year, would be returned back to the OWASP Foundation general funds.
Status = Approved during Oct. 14, 2015 Board meeting		JoshJimYYYYYYY
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10Accounts with a balance of $5,000 or more as of December 1, with no proposed budget for spending their funds, will be contacted by the OWASP staff directly to review their account balance. The chapter will be required to create a budget to allocate the funds for the upcoming year.  Unbudgeted funds may be diverted to other project(s), chapter(s), or Community Engagement Funding accounts if the chapter cannot be contacted or a budget is not received prior to January 1.
Status = Approved during Oct. 14, 2015 Board meeting		JoshJimYNYYYYY
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11Any project newly reaching lab status with an account balance less than $500 will be brought to $500 as long as there are at least two active leaders at that time.  Any project newly reaching flagship status with an account balance less than $1000 will be brought to $1000 as long as there are at least two active leaders at that time.
Status = Approved during Oct. 14, 2015 Board meeting		JoshAndrewYNYYYYY
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