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Useful info on for completing an EFIN30
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The form MUST be completed in excel format NOT google sheets. Central finance can only accept claims in excel.
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No need to complete the section 'estimated expenditure'. This has now been replaced by the ICG google form to request travel. If not completed please use this link
here
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Fully itemised receipts must be scanned and claimed in accordance with UoP travel policy, subistence rates can be found on page 14.
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here
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Receipts in a different currency to GBP £'s need to be converted to £'s, use https://www.xe.com/currencyconverter/
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If you have more than one receipt being claimed, please number them and cross reference the number on the efin30 tab entry.
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Receipts for payment (ie visa or contactless) that are not itemised are not eligible costs.
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If using own your transport and claiming mileage you need to include your starting postcode and arrival postcode to help calcuate the miles travelled
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No per diem rates can be claimed for costs incurred against a research grant.
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Remember to include the email authorisation from  for your trip under the 'authorisation' tab.
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Add your e-signature and email address in the relevant section
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If this is the first time you've claimed please include your bank details, including account name, sort code and account number, access the blue link
here
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This will help process the claims smoothly and avoid delays in  you being reimbursed.
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Please email icg-travel@port.ac.uk if you have any questions, or call into the ICG admin office during normal office hours.
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