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WHS CLUB MEETING MINUTES
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CLUB:
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DATE:
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TIME:
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Called to order by:
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Minutes recorded by:
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THE FOLLOWING MEMBERS WERE PRESENT:
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Officer:Officer:
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Officer:Officer:
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Member(s):,,,
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AGENDA (insert rows if additional space is needed. Row height automatically resizes to fit additional text.)
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1.
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Discussion*-
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Action items: 1.
1.Assigned to:
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2.Assigned to:
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3.Assigned to:
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2.
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Discussion*-
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Action items:1.Assigned to:
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2.Assigned to:
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3.Assigned to:
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3.
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Discussion*-
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Action items:1.Assigned to:
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2.Assigned to:
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3.Assigned to:
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*Expenses and Fundraiser details should be included in the discussion.
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**Action items should include ASB paperwork, when needed.
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EXPENDITURES
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The following purchases were presented for approval:
*Estimates are ok. If Price per and/or Qty is not applicable, please put amount to approve in the Total Amount column.
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Expense/ItemPurpose/DescriptionVendorPrice PerQtyTotal AmountDate NeededLink to item or Invoice
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-If more rows are needed, please see instructions tab
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10.2% Tax-*Delete tax total if not applicable
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Grand Total for Approval:$0*Rounded up to the nearest $10
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Motion to Approve Expenses:Needs Vote
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An ASB Purchase Request must be completed after expenses are recorded & approved by club in meeting minutes. Purchase Request must be approved by ASB.
ASB approves once per week on Thursdays (purchase requests due to bookkeeper on Wednesday EOD). Separate Purchase Request is required for each vendor.
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FUNDRAISERS
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The following fundraiser were presented for approval:
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Fundraiser NameBrief DescriptionEst. RevenueEst. ExpensesFee Student Accounts? Y/NFee per StudentList of Students on
Fee Roster Tab? Y/N
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Motion to Approve Fundrasier(s):Needs Vote
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An ASB Fundraiser Intent Form must be completed after fundraisers are recorded & approved by club in meeting minutes. Fundraiser is not approved until all paperwork is complete & approved by ASB. ASB approves once per week on Thursdays (forms due to bookkeeper on Wednesday EOD).
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Time meeting was adjourned:
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Club Officer Signature:
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 Advisor Signature:
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*Signatures may be typed, but signer must access the document through their school google account. Verified by Version History.
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