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ItemDetailsUnit priceUnit #TotalNotes
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TravelLocal$1005$5005 Local people
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Regional$35065$22.75065 people with Less than 4 hour travel
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Further away$50020$10.00020 people More than 4 hour travel
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Administrative supportVisa stuff$0No need (Visa free for CEE and CA countries)
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Reimbursements person on the spot$1002$200Visa fee for two Armenian citizens
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Learning DaysSingle rooms (with breakfast)$12510$1.25010 people * 1 night * (CEE Hub people)
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Double rooms (with breakfast)$13510$1.35010 rooms for 20 people * 1 night
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Lunch$1535$525
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Dinner$2335$805
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Coffee breaks$1035$350
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Location rental$0University
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Site servicesAudio/Visual$2.0003$6.0003 cameras, Screen/Projectors/Microphones 2 technical people for 3 days
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Internet Connection$2003$600Adding some speed to internet
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Streaming and Video recording$1.0003$3.000Streaming via Youtube and recording
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Translation booths$1.5002$3.0001 room for 3 days, 2 booths
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Translators$1.5002$3.000Two translators for 3 days (RU-EN)
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Tech support$3003$9003 people for the duration of the conference
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StaffEvent manager$7504$3.000Will take care of running a smooth event - University person
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Designer and Communication officer$7504$3.000Will take care of the preparation of promotional materials, swag design and sustainable communication before, during and after the event over 3 months, X hours per months,
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Venueon spot infrastructure$1.7503$5.250Funds for infrastructure for the conference
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Hotel nightsNights in Single rooms (with breakfast)$125100$12.50025 persons * 4 nights - Mercure Hotel Altunizade (Confirmed)
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Nights in Double rooms (with breakfast)$135140$18.90035 rooms (70 people) * 4 nights - Mercure Hotel Altunizade (Confirmed)
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VAT 10%$3.140
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CateringLunch$15450$6.75015 USD per PAX * 4 days
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Dinner$23480$11.04023 USD per PAX * 4 days
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Coffee breaks$10450$4.50010 USD per PAX * 4 days
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Promo materialsName tags$3150$450
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Signeage$1020$200
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Swag (pens, etc.)$20200$4.000pens, notebook and etc.
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Airport transfer$1005$5005 trip from the airport to the hotel (arrival) and 5 trip from the hotel to the airport (departure).
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Local entertainementCity tour$5150$750Bosphorus boat tour.
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Saturday night dinner with entertainement$45150$6.750Saturday dinner with entertainment
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General Total$134.960
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