Record-Retention-Guide-Dental.xls

	A	B	C	D	E
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3	Dental Department
4	Record Retention Guide
5		*Be sure to consult with your state regulations on record retention.
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7	Item #	Description	Retention Period for	Retention Period	Disposition
8	Item #	Description	Primary Record Copy	for other copies	Disposition
9	1	Credentials/Peer	6 years	Destroy when obsolete	Destroy
10		Review Minutes		or superceded
11	2	Dental Executive/Advisory	6 years	Destroy when obsolete	Destroy
12		Committee Minutes		or superceded
13	3	Provider's Meeting	3 years	Destroy when obsolete	Destroy
14		Minutes		or superceded
15	4	Clinic staff meeting	3 years	Destroy when obsolete	Destroy
16		minutes		or superceded
17	5	Dental Manual	6 years	Destroy when obsolete	Destroy
18		Policies & Procedures		or superceded
19	6	Patient's Records	7 years	Stay in EMR Server	Stay in Server
20		including X-rays	Pediatric: 1year after
21			Patient turns 18, not less
22			than 7 years regardless
23	7	Employee's medical and	30 years	Destroy when obsolete	Notify Director of
24		exposure records			Occupational Safety
25					and Health (NIOSH)
26					at least 3 months
27					prior to disposal. May
28					transfer records if so
29					required by a specific
30					OSH standard
31	8	Employee's personnel file	6 years after termination	Destroy when obsolete	Destroy
32				or superceded
33	9	MSDS records of chemical	30 years	Destroy when obsolete	Destroy
34		substance
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