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Capilano Students' Union
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Signing Authority Matrix
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Item Amount Notes Signing Authority
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Goods and Services not otherwise specifiedAnyExecutive Director doesn't sign only if absentRegular Spending AuthorityANDExecutive DirectorORVP F&S ORPresident
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Goods and Services meant for resaleUp to $10,000N/ADirector, Student SpacesORExecutive Director
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Goods and Services meant for resaleMore than $10,000N/AFinance & Audit Committee
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Artist or Entertainment ContractsAnyN/AVice-President Student AffairsANDExecutive DirectorORVP F&S ORPresident
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Temporary Event Bookings and Equipment RentalsAnyExecutive Director doesn't sign only if absentExecutive DirectorORVP F&S ORPresident
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Non-financial or strategic agreements or partnerships with any external party, including the universityAnyN/ABoard of DirectorsAND THEN SIGNEDAny two of:
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Executive DirectorORAny student ExecutiveORAny student Executive
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Real estate or real propertyAnyN/ABoard of DirectorsAND THEN SIGNEDAny two of:
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Executive DirectorORAny student ExecutiveORAny student Executive
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ChequesAnyExecutive Director and VP F&S don't sign only if absent or recipient of the chequeAny two of:
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Executive DirectorANDVP F&SANDAny student ExecutiveANDAny student Executive
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System generated Payroll transactionsAnyN/AExecutive DirectorANDVP F&SORPresident
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Bank TransactionsAnyN/AExecutive DirectorANDVP F&SORPresident
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Investments compliant with Responsible Investing PolicyAnyExecutive Director doesn't sign only if absentExecutive DirectorORVP F&S
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Application for grants and sponsorship funding compliant with Ethical Purchasing PolicyLess than $50,000N/AExecutive DirectorORVP F&S ORPresident
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Application for grants and sponsorship funding compliant with Ethical Purchasing Policy$50,000 or moreN/AExecutive CommitteeAND THEN SIGNEDExecutive DirectorORVP F&S ORPresident
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Collective Agreement - anything

Per the Labour Relations Policy
N/AN/ABoard of DirectorsAND THEN SIGNEDExecutive DirectorANDVP F&S ORPresident
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Non-permanent letters of understanding with a unionN/AExecutive Director doesn't sign only if absentExecutive DirectorORVP F&S
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Employment Contracts (other than the ED's contract)Must be budgetedN/AExecutive Director
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Executive Director ContractN/AN/ABoard of DirectorsAND THEN SIGNEDVP F&S ORVP F&S ANDAny Student Executive
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