STC Entity Risk Register.xlsx

	A	B	C	D	E	F	G	H
1		Stamford Tennis Club - Entity Risk Register
2		Revised Apr 22
3		By Mark Anderson
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5	1	Safety & Safeguarding	Probability	Impact	Controls / Mitigations	Insurance	Responsible	Actions
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7	1.1	Safeguarding issue occurs	Low	High	Safeguarding officer appointed and trained Safeguarding policies in place Members encouraged to report safeguarding issues Clubhouse has few "closed" places, other than the toilets No changing areas, players typically arrive ready to play Parents asked to remain at the courts for players under age 11 Coaches all have appropriate safeguarding training Coaches have annual DBS checks Coaches instructed to contact parents, not children under 18	Public liability	Safeguarding Officer	Annual reminder to members via Smash in May
8	1.2	Major injury on court	Low	High	H&S leader appointed for the club, on the committee Safety sign on main entrance to courts Players asked to assess court condition before they play Players asked to wear suitable footwear Regular inspection of court surfaces, any issues fed back to the school All injuries recorded in accident book and reviewed for learnings	Public liability	Safety Coordinator	Annual reminder to members via Smash in April
9	1.3	Car park collision, person struck	Medium	High	Speed signs in car park	Public liability	Safety Coordinator	Annual reminder to member via Smash in April
10	1.4	Electric shock in clubhouse	Low	High	Wiring and switch board upgraded in 2019 Fixed wire testing undertaken every 2 years Portable appliance testing undertaken every year	Public liability	Facilities manager	Establish testing regime for fixed wire and portable appliances
11	1.5	Player has heart attack on court	Low	High	Defibrillator installed in prominent location, appropriately maintained	NA	Safety Coordinator	Establish battery maintenance / testing regime
12	1.6	Floodlight mast or head falls and hits player	Low	High	Highly unlikely scenario, visual inspection annually (ground level)	Public liability	Facilities manager	Establish annual inspection regime
13	1.7	Contractor or club member falls from height	Low	High	Any work from height should include a risk assessment	Public liability	Facilities manager	No action
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15	2	Financial / Commercial	Probability	Impact	Controls / Mitigations	Insurance	Responsible	Actions
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17	2.1	School terminates lease	Low	V High	15 year lease has break options every 3 years, with 12 months notice Maintain strong relationships with the school	NA	Chairman	Establish relationship with Dean White, new Bursar
18	2.2	Financial fraud	Low	Medium	Treasurer and Chairman vigilent for phishing / scam attacks Only the Treasurer has access to bank accounts All requests for major payments checked with Chairman for confirmation	NA	Treasurer & Chairman	No action
19	2.3	Financial mis-management	Low	Medium	Treasurer is a qualified accountant Financial forecasts reviewed ahead of any material investment decisions Floodlights have separate sinking fund to ringfence replacement capital Accruals accounting for major creditors, e.g. the school lease payments	NA	Treasurer	No action
20	2.4	Onerous contract / lease	Low	Medium	All material contracts reviewed by Chairman, Secretary and Treasurer	NA	Chairman, Secretary, Treasurer	No action
21	2.5	Liability arises that is aimed at Committee Members, as unincorporated	Low	High	Strong policies and procedures in place Wide insurance coverage from LTA policy	PL, D&O	Chairman, Secretary, Treasurer	Review potential for incorporation as CIO during 2022
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23	3	Operational	Probability	Impact	Controls / Mitigations	Insurance	Responsible	Actions
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25	3.1	Coaching provider terminates	Low	Medium	Maintain close dialogue with coaching provider Maintain an equitable financial model for coaching provision	NA	Chairman	No action
26	3.2	Undetected water leak in clubhouse	Low	Medium	Note, QBE policy is unclear on exclusion for leakage - does this apply to all properties, or only to unoccupied properties..?	Property - SES	Facilities manager	Review potential for leakage and any potential mitigations Review insurance documents, exclusion is unclear
27	3.3	Fire in clubhouse	Low	High	Inspection regime on electrical wiring and appliances Strictly no smoking or naked flames in the clubhouse Annual service of fire extinguisher and fire blanket Two emergency exits other than the main clubhouse door Smoke detectors installed	Property - SES	Facilities manager	Check if both emergency exits work, and add to check regime Consider if second fire extinguisher is required in kitchen area
28	3.4	Floodlights fail	Low	High	5 year fitting warranty, expires Dec 2025; fitting cost of £700 Build and protect sinking fund to replace lights should they fail	NA	Facilities manager	No action
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30	4	Membership	Probability	Impact	Controls / Mitigations	Insurance	Responsible	Actions
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32	4.1	Membership levels fall materially	Low	High	Listen to members in terms of their needs Ensure courts are best possible quality Ensure court availability is managed carefully Ensure coaching offer is appropriate Ensure sufficient teams are entered into leagues to suit all standards Maintain clear and frequent communications with members Maintain competitive membership fees compared to other local clubs Ensure we live by our principles around inclusion	NA	Chairman, Communications, Membership	No actions
33	4.2	Not enough volunteers to run the club	Medium	High	Large committee, ensuring we have short term resilience Ensure that all roles are manageable in scale, but meaningful in nature Have a detailed JD for each role, which is visible / published Ensure that the committee runs well, and that all views are heard Issue weekly update to committee to ensure that everyone up to speed	NA	Chairman, Secretary	Fill current 3 vacancies Consider establishing the role of deputy chair
34	4.3	GDPR risk, major leak of membership data	Low	Medium	All membership data is only held on Clubspark (LTA approved platform) Emails only used on Mailchimp and SurveyMonkey	NA	Chairman	No actions
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