Online Show Checklist

	A	B	C	D	E
1		Main Task	Subtask	Who?	Done

2		Before Proposing			0.0%
3		Find a production team consisting of a Director, Producer, and Tech Manager. Depending on the kind of show, you might need a stage manager as well. If you cannot find one or two of these people, that is okay. There is description of the various roles in the main document on how to propose a show.		Everyone
4		Get everyone on your team to buy membership before proposing. They can buy it here: https://www.eusa.ed.ac.uk/activities/societies/society/theatreparadok/ Please contact the secretary Mick Zijdel if there are any issues.		Everyone
5		Figure out how the rights work for the play you want to put on, and make sure you have a clear plan for the amount of performances you want. You can discuss this with Committee by emailing theatreparadok@gmail.com or messaging us on Facebook. You do not need to buy the rights before the GM, but you need to have a clear view of what you need and who to contact.		Director / Producer
6		If you are writing an original piece that may not be complete, or have ideas to use certain external pieces but haven't finished selecting the exact material, don't worry! Just formulate a plan ready for the GM detailing how it's going to be completed/or compile a set of questions that you can bring to Committee so they can help complete this process successfully. Alternatively, you can contact the Committee before hand, on Facebook or through emailing theatreparadok@gmail.com.		Director/Writer
7		Think about why you have chosen the material you are using. Make sure this is written and presented in your proposal and during the GM. If you have an idea and are not quite sure if it is a good fit for Paradok or if you have problems describing it, do not hesitate to contact the Committee. We welcome all kinds of performance.		Director
8		If you have a finished original script or a compilation of monologues, please include a link or copy in your proposal somewhere. If you want, we can take it out of the proposal we release to our members. We ask you to include a small snippet of the writing no matter what.		Everyone
9		Think about what dates or which week you want to put on your performance.		Everyone
10		Think about how much money you might need, consider the following items:		Everyone
11			Props needed in the play
12			Costume for the play and for marketing
13			Additional Technical equipment, including recording equipment
14			Rights to put on the play
15			Venue hire costs
16			Any other things that cost money (for example: printing scripts)
17		Discuss this budget with the Treasurer by messaging Beth Keller on Facebook or emailing theatreparadok@gmail.com		Producer
18		Submit your proposal using the form that is on the GM page.		Everyone
19		After the GM			0.0%
20		Get in touch with the publisher about getting rights. This does not have to be finished before starting auditions, but it is good to start the process as early as possible. Emphasise that we are a small, amateur student theatre society. We will not announce your show before you have started this process.		Producer
21		Look for production team assistants in various roles. Committee can help you advertise this. By this point you will have been assigned a specific mentor or mentors who will act as a Committee representative, can help and advise you with any tasks or problems, will pass information on to the rest of the Committee and keep everyone updated on your team's progress.		Everyone
22		Divide up the roles within your prod team. Who is doing what? Have a look at the document describing each role and contact respective contacts on Committee if you have any questions about what specific roles do.		Everyone
23		Create a production team announcement.		Marketing
24		Create a rough schedule with when you want to audition, rehearse, record, edit and when you want to release your show. Committee will have talked with you about which week you can perform in.		Director / Producer
25		Inform the Committee of this schedule, and change it based on their feedback.		Producer
26		Contact the Marketing Manager (Mia Tuxen) about a marketing schedule for your show. The earlier, the better.		Producer / Marketing Team
27		Assign one or more Welfare Contacts on your production team. This should not be the Director. Ask the Welfare Contacts on Committee (Poll and Aude) about what the role means. If you do not have a full prod team yet, wait until you do. After Welfare Contacts have been decided on, they must get in touch with the Committee welfare contancts (Poll and Aude).		Everyone
28		Create a cover photo for the audition event on Facebook.		Marketing / Producer
29		Write an audition pack with the following content:		Director / Producer
30			Introduction
31			Information on how and when to submit an audition
32			Information about callbacks, if you want to organise those.
33			List of the team.
34			Overview on how the performance will take place
35			Overview of the plot
36			Overview of the characters
37			Some (vague) instructions on how to perform the pieces. From previous audition feedback it became clear that people did not always think it was clear what the director wanted, which is even harder to get a feel for with online auditions. If you really want an actors own interpretation, just specify that in the audition pack instead.
38			Audition materials
39			Content Warnings for the play and the audition pack itself
40			A quick warning people need to buy membership for 5 pounds if the are cast.
41		Ask your entire team to check it and give feedback.		Everyone
42		Ask your Committee Mentor(s) to check it and give feedback.		Producer
43		Format / Layout the audition pack.		Producer / Marketing
44		Create a form people can use to submit their audition. (Tip: Include the link in the audition pack, not just in the event)		Producer
45		Send the Marketing Manager the material for the audition event on Facebook (blurb, link to audition pack, link to form, cover photo, when your auditions close)		Producer
46		Audition Process			0.0%
47		Initial Auditions			0.0%
48	1	Ask your production team to share the audition event / press going, and share it to theatre-related groups and chats that do not mind having you post there		Everyone
49	2	Respond to any incoming audition questions.		Director
50	3	Prepare material for callbacks.		Director
51	4	This is a good time to also create a more detailed rehearsal schedule.		Director
52	5	Decide on who to call back and who to reject.		Director / Producer
53	6	Prepare an email asking auditonees for patience and giving them an expected time for when you'll respond to them about if they've a callback or not. This would be to be sent out as soon as auditions close. If you need help with getting these emails right, contact your Committee Mentor.		Director / Producer
54		Callbacks			0.0%
55	1	Send an email to the people you would like to invite for a callback and to the people you want to reject at this stage. Remeber to keep the email's tone sensitive and friendly, regardless of the audionee's outcome!		Producer
56	2	Decide who you want to cast and as who, and who to reject. Keep a reserve list in case some people are no longer willing to take on their role.		Director
57		Responding			0.0%
58	1	Send the Committee (through your mentor or directly to the Secretary) a preliminary cast list.		Producer
59	2	Let cast members know that they have been cast and as who, and ask if they still want to be involved. Ask if they can reply as soon as possible. Let them know if you want them to keep it secret for now. Also let them know that they will have to buy membership if they are being cast.		Producer
60	3	If people no longer want to be involved, email someone on your reserve list.		Producer
61	4	Let people who have not been cast know that you cannot offer them a role. Agaain, do this in a friendly, polite manner. Offer to give feedback. It's smart to leave this until you've had confirmation from the people you have cast		Producer / Director
62	5	Send the Committee a definitive cast list.		Producer
63	6	Ask your entire production team and cast to buy membership. Do not tick off this box until Committee has confirmed this is completed.		Producer
64	7	Create a cast announcement that can be posted on Facebook and Instagram. Get in touch with the Marketing Manager (Mia Tuxen) to confirm when it will be posted and whether multiple versions need to be made for Facebook and Instagram		Marketing / Producer
65		Rehearsals			0.0%
66	1	Let your actors know what the rehearsal schedule will be.
67	2	During the first rehearsal / readthrough, ask the cast to elect a cast Welfare Contact. Get them to contact the welfare reps on commitee (Aude and Pol).
68	3	Make sure the entire cast is aware of all the Welfare Contacts on the show and on Committee.
69	4	Rehearse! No involvement from Committee. If you need help, please ask your Committee Mentor and they can signpost you. Remember to do a welfare check-in before every rehearsal, to keep in mind your cast and crew's availability and wellbeing throughout the project.
70		Fundraising (The Fundraising Manager, currently Amelia Watson, can help with these tasks)			0.0%
71		Think of how much money you need to fundraise.		Producer
72		Consider what events would be appropriate for this show		Everyone
73		Consider how many events you need to organise, in order to fundraise the amount of money that you need.		Everyone
74		Organising a Fundraiser (you can copy-paste this section if you are organising multiple. You can remove it if you are organising none.)
75			Decide on a date to hold your fundraiser (in tandem with the next task). Committee has to approve of this. Speak to the Social Secretary (Ev Bayton) or the Marketing Manager (Mia Tuxen) if you are concerned about any scheduling conflicts.	Producer
76			Create marketing material for Instagram and Facebook.	Marketing / Producer
77			Supply Committee with a blurb, cover photo, date and time for a Facebook event. There is no deadline, but it is wise to do this far in advance.	Marketing / Producer
78			Contact the Treasurer about transferring the money you have made to Paradok.	Producer
79		Recording			0.0%
80		It really depends on you how you want to do this, but some things to keep in mind. You can delete or tick off tasks that are not applicable to you.
81		Have a meeting with the Director, Producer, Tech Manager, and other relevant people to talk through the recording and editing process.
82		Make sure the techies have a copy of the script and that they have read it before recording and editing starts.
83		Create a schedule for recording and editing. Make sure there is enough time to edit. Think about if you want to pass on some scenes to the editors early, and adjust your schedule accordingly. The recording does not have to happen in 'chronological' order. Make sure you keep within guidelines and do not have more than two households in the same place at once (or however the guidlines might change). Committee will relay the importance of this to you and will be monitoring EUSA/Government Guidelines, so talk to your Mentor if you have concerns with anything you are doing which may conflict with this.
84		Get a camera/cameras (if necessary). You can contact the Committee if you have trouble.
85		Get a microphone/microphones (if necessary). You can contact the Committee if you have trouble.
86		Think of a location where you are going to record. In people's bedrooms, outside, etc.
87		Make sure your entire cast is aware of how the recording process will take place and when any of their deadlines are. Keep in mind to not set your deadlines too tight, as delays and technical difficulties are inevitable.
88		Editing			0.0%
89		Make sure you agree on deadlines with your Editor(s) far in advance and make sure that they are not too tight, as delays and technical difficuties will come up.
90		Get all recorded material in to these deadlines!
91		Set the deadline of your final edit at least a few days before you release it to prevent last-minute stress.
92		Releasing			0.0%
93		Decide on a platform to release it on. Talk to the Secretary or your Committee buddy if you're stuck.		Producer
94		Inform the Secretary or your Committee Mentor of your chosen platform and ask if they have any comments on using that.		Producer
95		Decide if you want to charge for your show or not. Some rights may require ticketed sales, but that does not always mean that you have to charge for the tickets. Double-check it though!		Producer
96		Confirm your ticket price(s) with committee		Producer
97		Talk to the Secretary about how you are going to do tickets (in tandem with deciding the platform of release).		Producer
98		Compile a list of content warnings for the show to put on the ticket page. You should already have done this for the audition pack		Producer
99		Send the Marketing Manager the material to set up a Facebook event (blurb, cover photo, date and time).		Producer / Marketing
100		Enjoy the fruits of your labour! Well done!!!		Everyone