open access issue log.xlsx
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ISSUE IDIssue Type (RFC, OS, P)Date RaisedRaised ByEmail CategorySub-CategoryShort DescriptionPriority H, M, LSeverity H, M, LStatus- Open, ClosedCommentDate of Last UpdateClosure Date
Additional Comments (from user other than the person who raised it initially)
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1P29/4/2016
Valerie McCutcheon
valerie.mccutcheon@glasgow.ac.uk
REF
Subject Repositories
Authors are asking if they can use subject repositories such as ArXiv to comply with REFMMOpenGlasgow policy is to put the manuscript onto our Glasgow Repository 'Enlighten'. From here we check compliance with REF, funders, add the article to the author web page and personal review and development report, and faciltiate further publicity of the article.

This approach ensures the organisation has details of relevant publications and can provide support rather than trawling and checking versions on third party sites.

Longer term there may be some solutions for harvesting content from these third party sites.

Authors are at liberty to use other sites in addition to the University repository where publishers allow.

The version on ArXiv is not always the correct version - REF require the final agreed text.
29/4/2016
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2P29/4/2016
Valerie McCutcheon
valerie.mccutcheon@glasgow.ac.uk
REFCostsAuthors concerned that they cannot publish in fully open access journals if they do not have funding or local funds. Concern that this might jeapordise chances of having papers published for REFLMOpen29/4/2016
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4P29/4/2016
Valerie McCutcheon
valerie.mccutcheon@glasgow.ac.uk
REF
Manuscript Version
The author has sent us a text version only because the publisher has professionals who edit and redraw the figures. Is this eligible for REF? We are assuming so as author has given the nearest version to author final version as possible.LLClosed 29/4/2016
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5P06/05/2016
Valerie McCutcheon
REFCosts
An author asks us about open access for a
submission they want to make.  They want
to check REF OA eligibility. 
The journal has a 36 month embargo.
The paper will acknowledge RCUK funding.
We currently say we would pay for this to satisfy RCUK
therefore that would satisfy the REF requirement.
If we run out of RCUK funds - and that is entirely
possible in the long lead times from submission to - then we will have
indicated we can pay  - but won't have
money to comply with either RCUK or REF requirements.

There are some exceptions but say they don't apply.

 

MMPossibly come up with some wording to effect that we expect we can pay but it is possible that we cannot when the time comes so risk would need to be accepted.

One option open to authors is to consider embargo at submission and choose another journal if
the ‘best journal’ exemption does not apply.

 

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6P20/05/2016
Valerie McCutcheon
valerie.mccutcheon@glasgow.ac.uk
REFEligibilityThe author has sent us a text version only because the publisher has professionals who edit and redraw the figures. Is this eligible for REF? We are assuming so as author has given the nearest version to author final version as possible.
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7p02/06/2016
Valerie McCutcheon
valerie.mccutcheon@glasgow.ac.uk
REFEligibilityWhat will the REF cut off date be for publications to be eligible for REF?We don't know yet. It is easy to let the library know that a paper is accepted. If we treat all papers produced since last REF and accepted since 1st April 2016 to ensure they comply with open access rules then we should have addressed that angle.
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8p22/06/16
Valerie McCutcheon
valerie.mccutcheon@glasgow.ac.uk
REFDepositIf papers are NIH and therefore mandated to be in PubMed via the publisher within 12 months surely I don't need to deposit in my institutional repository too?LLYou must also deposit the author final version in the institutional repository within 3 months of acceptance. This is the HEFCE recommendation. Sometimes publishers do not deposit within the 12 months despite saying they are committed to doing so. To comply we either pay the gold fee where relevant in which case deposit in the repository is not necessary, or deposit within 3 months of acceptance.
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9p24/06/16
Valerie McCutcheon
valerie.mccutcheon@glasgow.ac.uk
REFEligibilityWhat guidance do we give authors and managers if there is an exception - will it be scrutinised, how much justification is needed, can we reassure them it will still be possible to put the article in to REF? What should college managers do with this information?MMIf something is unsual and does not fit one of the exceptions a note can be held on the Enlighten record.
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