BAC Risk Register
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COVID-19 Rehearsal Guidelines
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IDHazard / EventImpact / ConsequenceSeverityLikelihood
Risk
Cause / SourceMitigationActionsHazard / Event TypeImpact TypeLocationAffected / Asset
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6Cumulative aerosol transmissionCOVID-19 infection236Infectious person breathing in an enclosed space

Previous venue user leaving aerosols
Keep doors/windows open throughout rehearsal for through flow of air within the rehearsal space

Take breaks from singing every 30 minutes during rehearasl to allow any build up to dissipate

Reduce length of rehearsal to 1 hour

Wear masks at all times indoors

Warm up voices away from other singers to reduce deep breathing near others

Aim to sing at the same volume as spoken voice

Follow government guidance on social gathering for outdoors singing

Relax expectations of clear consonants as producing these can increase aerosol production

Allow enough time for the air to change in the venue before entering
Committee: find outdoor rehearsal venuesDiseasePeopleRehearsalMembers
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1Accident while handling risersTrapped fingers, dropped risers, rolling risers into other people224Mishandling risersMembers must not handle risers unless trained how to safely put them up AND down

Risers must be inspected visually for safe latching every time they are put up

Risers must be inspected visually for safe latching every time they are moved
Committee: prepare documentation on how to physically use risers (see other risks for more points), and the inspection pointsInjuryPeopleRehearsalMembers
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5Unknown source transmissionCOVID-19 infection224Infectious person attends rehearsalRequire anyone attending to confirm on the door that, for the last 14 days:
- They've had no symptoms or a positive test
- They haven't had any close contact with anyone who has symptoms or a positive test
- They aren't being asked to self-isolate after travel or contact with an infected person
- They have activated the NHS Track and Trace app on their phone with them at rehearsal


Take register at every rehearsal to have accurate records of who was in attendance

Require anyone attending to tell the Committee if they develop symptoms or have a positive test between events, in which case:
- The Committee will inform NHS Track and Trace, other attendees and the venue
- Any singers who have attended the same events will be asked to self-isolate for 14 days after the event
- Rehearsals will move online for the following two weeks

Tell singers that if they undertake any risky behaviours, they should not attend rehearsal for 14 days from the behaviour, e.g. attending a large gathering without following precautions, traveling abroad to a country that requires quarantine upon return, visiting a person with COVID 19/symptoms
Committee: Find out if we can get an official QR code or if the venue need to do this
IH: Victoria Methodist have a QR code for the building as a whole

Committee: Add bold items to COVID-19 restrictions summary

Committee: prepare a column for each question in the register
DiseasePeopleRehearsalMembers
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7Close contact / droplet transmissionCOVID-19 infection224Infectious person close to other people, breathing, speaking, etc.

Difficulty maintaining distancing during arrival/departure
Maintain 2m separation between member of different households/bubbles

Limit number of rehearsal attendees to ensure there is space for 2m around each singer

Adopt face coverings and place in sealed bags when removing them

Bring a spare face covering to change to if the first becomes wet

Avoid directing singing at other people by standing side-by-side at 2m distance

Conductor stands at least 4 metres from the front row of singers

Stagger arrival/exit times and ask singers to wait if they miss their arrival time

Mark out exclusion corridors for singers to move around while others are singing

Remind singers not to mingle or hang around in the way of others leaving at the end of events
Members: have multiple face coverings available when attending chorus events

Committee: Supply temporary markers for where to stand and masking tape to mark out corridors
DiseasePeopleRehearsalMembers
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8Contaminated surface transmissionCOVID-19 infection224Infectious person touching surfaces, bringing surfaces already contaminated

Previous venue user leaving droplets on surfaces
Make hand sanitiser available at entrances

Members only use items that they have brought with them to gatherings

Avoid the use of shared kitchens, members should bring their own refreshments

Toilets at the venue should only be used in emergencies

Surfaces that other members touch should be cleaned with soap/water or a 70% alcohol solution

Particular attention should be paid to touch points - door handles, toilet flush handles, etc.

Members keep personal belongings in one area and do not touch the belongings of others

Members use only their own copies of the music

Clean touch points on arrival - door handes, toilet flush handles, etc.
Committee: buy a supply of cleaning products, hand soap, anti-viral wipes and alcohol hand sanitiser, possibly gloves?

Committee: prepare a start/end of rehearsal cleaning plan

Members: sanitise hands on arrival?

Members: bring own refreshments such as bottled water

Members: bring own copies of music, "guest" folders will not be available
DiseasePeopleRehearsalMembers
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9Singer is unaware of BAC's safety precautionsCOVID-19 infection224Lack of communicationDisplay posters on the door and inside the rehearsal venue with the current restrictions

Remind attendees of restrictions at the start of each event

Confirm the current restrictions by email at least once per month or if they change
Committee: make posters/signs and hang them on the front door and in the rehearsal venue, detailing the current restrictionsDiseasePeopleRehearsalMembers
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4Riser failureMechanical injury, puncture wounds313Poor maintenance, abuse of risersRisers must be inspected every three months for faults

Any abuse, dropping of risers while moving, etc., must be picked up on and corrected
Committee: set up riser inspection recordInjuryPeopleRehearsalMembers
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10High to moderate risk singers attend rehearsalCOVID-19 infection313Desire to sing beats self preservation instinctsClarify it is singer's decision to attend choir as the group's and the venue's safety measures cannot reduce risk to zero
Committee: Ask singers to confirm (via email) that they have understood the riskDiseasePeopleRehearsalMembers
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11Local restrictions apply with short noticeUnable to hold rehearsal in-person133Increase in cases in the Bristol areaCheck government guidance on lockdown rules regularly

Check coronavirus case data regularly

If there is a surge in local cases hold that week's rehearsal online
Committee: Communicate rehearsal changes to members ASAP

Committee: Check local case levels weekly
DiseasePeopleRehearsalMembers
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2Accident on risersFalling, tripping off steps212Movement close to edges at heightRiser back rails must be inspected for security before use

Singers should not stand within 30 cm of the end of the risers above the first step
[see "Accident while handling risers"]InjuryPeopleRehearsal
Performance
Members
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12Singer shows signs of symptoms during rehearsalCOVID-19 infection212Potential COVID-19 infection (unknown)If a member shows symptoms during a rehearsal:
- They should leave immediately if possible
- If they need to wait for transport, they should either wait outside or sit on a non-upholdstered chair, wearing face covering and disposable gloves, next to an open door until their transport arrives
- They should take a test as soon as possible and send the results to the Committee
- The rehearsal will end immediately and all attendees will be asked to self-isolate until the results of the symptomatic person are known
- The Committee will inform the venue and advise a deep clean, noting particularly what the symptomatic person has touched
- The Committee will wipe down any identified items with soap/water or 70% alcohol wipes or gel, using disposable gloves and face coverings
Committee and members: " Constant vigilance!" -Mad Eye MoodyDiseasePeopleRehearsalMembers
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13Singer not following restrictionsCOVID-19 infection212Singer is exempt from wearing a face covering
Singer refuses to comply with restrictions
Allow exempt singers to attend and sit on a non-upholstered chair, but do not allow them to sing or talk to others

If someone refuses to follow restrictions, end rehearsal immediately
Committee: check that non-upholstered chairs are available at the venueDiseasePeopleRehearsalMembers
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3Accident around risersTripping, scraped shins111Risers erected in small spaces, poor selection of placementRisers must be placed with 60 cm clear on all sides

Risers should ideally be placed with 1.2 m on at least one side and at the rear
[see "Accident while handling risers"]InjuryPeopleRehearsal
Performance
Members
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