A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | V | W | X | Y | ||
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1 | Tool | What It Does | Cost | Pros | Cons | Options/Notes | ||||||||||||||||||||
2 | 2nd Display Monitor | Gives you more screen "real estate" | $200+ (around $100) | Can keep note up off screen/organize links and materials | often turning away from the screen | |||||||||||||||||||||
3 | Adobe Connect | web conferencing | https://helpx.adobe.com/adobe-connect/account-usage-subscription-faq.html pay per use: $0.32 per minute (so a 60 min meeting costs $19.20) OR $50 a month | Accepted by many federal agencies; more functionality than Zoom; gives you note pads and multiple boxes, not just chat window; does on-the-fly breakouts well. Can do anonymous polls, download box for file-sharing. | Expensive, complete bandwidth hog which makes it hard to access in places where internet connectivity is low (lots of "dropped calls" even where it isn't), plus the interface is challenging for most facilitators. | NASA uses it with the integrated audio for large-scale live events. For smaller events (100 people or less) we prefer to use it with a teleconference line. Helps with the bandwidth and audio stability for folks who maybe can't get online. | ||||||||||||||||||||
4 | Adobe Draw App on iPadPro | Drawing app | Fresco is free as part of CC subscription, otherwise $9.99 a month | Seamless with Adobe Illustrator | limited brushes, might be ios only, not sure | Now FRESCO | Fresco works with Microsoft but doesn't export animation | |||||||||||||||||||
5 | Affinity | |||||||||||||||||||||||||
6 | Altspace VR | web conferencing; VR group meetings | Free program, but $2k for hardware | Non-VR users can join meeting from desktop | Few facilitation tools besides speaking | |||||||||||||||||||||
7 | Asana | Project management tool | $0 Basic, Premium $11/mo, Business, $25 | great for small teams, mobile app available | there is a cost | |||||||||||||||||||||
8 | Autodesk Sketchbook | Graphic recording | $10/mo | Typing isn't easy | ||||||||||||||||||||||
9 | Awwapp | Whiteboarding | ||||||||||||||||||||||||
10 | Ayoa | Mindmapping software. UK based | ||||||||||||||||||||||||
11 | Bamboo Tablet (wacom) | Graphic recording | $50 - $200 | |||||||||||||||||||||||
12 | Basecamp | file-sharing; Remote teams: document storage, workflows | highly intuitive and visual | |||||||||||||||||||||||
13 | BeeCanvas | Whiteboarding | ||||||||||||||||||||||||
14 | Beekast | |||||||||||||||||||||||||
15 | Blue jeans | web conferencing; Verizon's webmeeting platform | Very secure | Not intended for casual users | ||||||||||||||||||||||
16 | BlueScape | Sticky notes, drop in images | via Malgosia Kostecka. fedramp and have IL2 and IL4 implementations | |||||||||||||||||||||||
17 | BoardThing | Virtual sticky notes, clustering, dot voting | First 30 are free, $84 a year after that | May get some expired security notices. Unstable. Now phased out | Retiring in spring of 2020 | |||||||||||||||||||||
18 | Box.net | cloud-based storage; Like Dropbox, etc. | Freemium | |||||||||||||||||||||||
19 | Camtasia | Video editing and screencast tool useful to make tutorials and announcements. Add transition, highlights, titles to videos | ||||||||||||||||||||||||
20 | Canva | infographics tool | Freemium | |||||||||||||||||||||||
21 | Cintiq graphic tablet (wacom) | Graphic recording | $800 - $2400 | Best tool for digitial drawing | Super-expensive | |||||||||||||||||||||
22 | Classic Whiteboard | Whiteboarding | ||||||||||||||||||||||||
23 | Conceptboard | Whiteboarding | ||||||||||||||||||||||||
24 | Concepts App | |||||||||||||||||||||||||
25 | Covision | large & small group discussions, polls, Q&A | $$$$ | high-touch tech support & consulting | $$$$$$ | good tool - good people | ||||||||||||||||||||
26 | Deekit | Whiteboarding | ||||||||||||||||||||||||
27 | Deekit | Whiteboarding | ||||||||||||||||||||||||
28 | Digital Online Whiteboard App | Whiteboarding | ||||||||||||||||||||||||
29 | Doodle.com | Scheduling same time meetings | Free and Paid | Works with different time zones - a real plus | ||||||||||||||||||||||
30 | Draw.Chat | Whiteboarding | ||||||||||||||||||||||||
31 | Dropbox Paper | notetaking; It's like Google Docs where you can take notes in real time | Free | Stays in dropbox | But, you can't put it in dropbox file folders, which is annoying | Try Box.net - it has nesting folders | ||||||||||||||||||||
32 | Evernote | file-share and collaboration (cloud-based) | $50 annual license | Strongest of the cloud tools (IMHO) - beats OneNote, Google apps, Dropbox, hands-down. Decent drawing tools; fantastic for organizing ideas and resources | has changed how I work | |||||||||||||||||||||
33 | ExplainEverything.com | whiteboard platform (cloud-based) | $13/mo solow, $12/per user for teams | Competing w/Mural? | ||||||||||||||||||||||
34 | FaceTime | web conferencing; video messaging | phone bill | many people have iPhones | not everyone has an iPhone | |||||||||||||||||||||
35 | Fastly | Web interface, Creates location-based tagging | Min $50/mo | |||||||||||||||||||||||
36 | Filer | Like Google Docs, but works for state of California | ||||||||||||||||||||||||
37 | FlockDraw | Whiteboarding | ||||||||||||||||||||||||
38 | Free conference call | web conferencing; phone and I think now video | FREE | Includes video, a lot like Zoom | ||||||||||||||||||||||
39 | Gitilab | version control; repository for files & drafts | ||||||||||||||||||||||||
40 | GlobalMeet (was ReadyTalk) | web conferencing | $12/month per named user | Web-based unless you want to share screen | Annoying voice prompts, no polling, no individual chat, no breakout groups, can't send attachments | |||||||||||||||||||||
41 | Google Chat | Chat | ||||||||||||||||||||||||
42 | Google Docs | Text documents | Free | Widespread adoption: people know how to use it | Participants can "trip" over each other | Create light constraints for first use until the group senses how to manage together. | ||||||||||||||||||||
43 | Google Hangout | group chat, document sharing, asynch interaction; like Slack or Teams, connects to Google meet | ||||||||||||||||||||||||
44 | Google Meet | web conferencing; Video conference, part of google Hangout | Super easy to record and share the recording after (a shareable link appears in your drive); closed captioning works well for people struggling to hear or who might be following along in a second or third language | |||||||||||||||||||||||
45 | Google Sheets | Spreadsheets | Free | Participants can "trip" over each other | ||||||||||||||||||||||
46 | Google Sites | One stop spot for all of your G Suite collaborative tools | Free | Super easy to embed Google Docs, Drive Folders, Calendar, Forms, Slides, YouTube, Photos, other webpages & can share exclusively to members of Google Group | Doesn't have site level permissions like classic sites | Great for housing all of your Team/ Project files | ||||||||||||||||||||
47 | Google Slides | presentation software | Free | Participants can "trip" over each other | Far less participant "tripping" than in docs; possible to zoom out and use the negative space around the slide in ways the mimic mural but might be more comfortable to participants who are already used to working in slides (e.g. instead of double clicking to create a sticky note, just tell participants to create a text box) | |||||||||||||||||||||
48 | Google Suites | Additional functionality for Google Docs and Sheets: assign tasks | ||||||||||||||||||||||||
49 | GoToMeeting | web conferencing | Doesn't require downloading / can use browser for those with firewall issues | I don't like it. Haha | It's relatively expensive and takes up more bandwidth than competitors like Zoom. It's also less intuitive to use as a facilitator and has less features than Zoom | I don't know if there is a breakout feature now - there wasn't fairly recently but I haven't checked lately. (no, no breakout) | ||||||||||||||||||||||
50 | GoWall | collaborative, sortable sticky notes (cloud-based) | ||||||||||||||||||||||||
51 | Group Text | |||||||||||||||||||||||||
52 | Group texting | backchannel | free | alerts can be distracting | ||||||||||||||||||||||
53 | GroupBoard | Whiteboarding | ||||||||||||||||||||||||
54 | GroupMap.com | Digital workshop facilitation tool using customisable templates and process. | Free-14 days, then plans from $20/ to $100 a mnth | Customisable meeting templates and flexibile brainstorming and facilitator control options. Can also add in survey/polls to the activity. Visual templates that are organized so more organized than an online whiteboard. | Requires a VC tool to augment your meeting - have to copy your link to those platforms. | |||||||||||||||||||||
55 | Grove Strategic Visioning templates | Visual templates | $400 for one user | GREAT facilitation tools both virtually and in the room. Help channel ideas and contain conversations | Build in PowerPoint: can be knacky to use text boxes | Then photo your low-tech work and share it w/ remote participants (J Lesko) The real value of these is not the image/slide template but the facilitator guide--A Baum | ||||||||||||||||||||
56 | https://about.gitlab.com/company/culture/all-remote/collaboration-and-whiteboarding/?utm_medium=social&utm_source=twitter&utm_campaign=allremote#mural--the-new-design-whiteboard | Whiteboarding | ||||||||||||||||||||||||
57 | https://jitsi.org/ | web conferencing; conference calls; encrypted, open source, FREE alternative to Zoom. | free | |||||||||||||||||||||||
58 | https://krisp.ai/ | |||||||||||||||||||||||||
59 | https://online-collaboration-tools.zeef.com/robin.good | A library of Online Collaboration tools, web apps and services for online collaboration. 600+ tools hand-picked and organized in 40+ categories. | ||||||||||||||||||||||||
60 | https://www.notion.so/Screen-Making-WFH-Work-57df16351a884bca8027f049698eb2ce | |||||||||||||||||||||||||
61 | iMindmap | Mindmapping tool | ||||||||||||||||||||||||
62 | Invision App | Prototyping in a shared platform | ? | Mutliple users can build something together | Might be a steep learning curve for those not used to UX tools | Can be used in conjunction with a video conferencing tool like Zoom to create a co-creative workshop experience | ||||||||||||||||||||
63 | InVision Freehand | whiteboard; Like Whiteboard. No summon feature, limitless whitespace, no navigation | Freemium | |||||||||||||||||||||||
64 | iPad Pro | $650 - $1300 | You can use it like the much more expensive Cintiq to record graphically in real time and share it via Zoom - with or withour a cable (can be shared by AirPlay also) | AirPlay is now called Screen Mirroring | ||||||||||||||||||||||
65 | Jamboard (App) | whiteboard space with G Suite app integration | Free, but if you want the physical Jamboard itself cost is 5k+. 6/mo or 12/mo or 25/mo <- what's this for? can be opened for free in Google Suite | iOS, Android & Web 20 Jam breakout spaces for each Jam, connects to Drive & Meet I like the grid or dot backgrounds | Little janky, lots more developement to go, the Jamboard itself is very expensive. The Clear Frame button deletes everything and is way too easy to click. Can't change canvas size. No add-ons. Very different for PCs vs Touchscreens | |||||||||||||||||||||
66 | Join.me | web conferencing | Free version, $20/mo for up to 50 participants | Dodgy connectivity | ||||||||||||||||||||||
67 | Judo | |||||||||||||||||||||||||
68 | Kahoot | polling tool, survey/trivia platform | ||||||||||||||||||||||||
69 | Kaizena | Allows audio feedback embedded in Google Docs | ||||||||||||||||||||||||
70 | Kajabi/thinkific for hosting videos and worksheets | |||||||||||||||||||||||||
71 | Klaxoon | Popular in Europe. Vote, Brainstorm, Survey... | Klaxoon is software-as-a-service that's licensed on a subscription basis at prices ranging from $10 to $19 | https://siliconangle.com/2017/08/11/klaxoon-uses-gamification-make-meetings-fun-well-almost/ | ||||||||||||||||||||||
72 | L&D | |||||||||||||||||||||||||
73 | Limnu | Whiteboarding | ||||||||||||||||||||||||
74 | LucidCharts | |||||||||||||||||||||||||
75 | Many Cam | Screensharing across multiple apps: e.g., share your ipad instead your webcam on Zoom | ||||||||||||||||||||||||
76 | Marco Polo | Records short videos and sends to groups; effective for using when looking to share personally with your co-workers (not the Slack, or primary communication but your personal share alternative without the comparison challenges of things like facebook) | Free | Pre-set groups or one-to-one | Mobile app only | https://www.marcopolo.me/ | ||||||||||||||||||||
77 | MeetingSift | polling tool; smartphone polling magic | Free version; $1200 annual license | Easy to set up and run; great real-time word clouds (wow factor); very stable and easy from user side, too | only get reports on paid version | After trying all the mobile-polling platforms, this is my favorite for ease of use (for everyone) and robust features | ||||||||||||||||||||
78 | Meetingsphere | brainstorming | $1000 annually | expensive | not as good as Powernoodle Doesn't have comprehensive instructions you can get to in one place (i.e. download the doc & search it) | Like the anytime mode where participants can go out on their own to either share individual responses or collaborate. | ||||||||||||||||||||
79 | Menti | polling tool; Bring-your-own-device polling | Free | Integrates into PowerPoint | ||||||||||||||||||||||
80 | Microsoft Surface | Graphic recording | $800 - $2700 | |||||||||||||||||||||||
81 | Microsoft Teams MS Teams | group chat, document sharing, asynch interaction; works on microsoft platform, replaces skype for most | comes with Office | - if the organization is already using is the plataform that everybody knows and can use. - it can conect with miro and mural (depends of the Admin). | not many people have it, must have app to use video. Join by web - No gallery view: view one speaker at a time - Show participants OR chat. (conversation) - If you use another webconference platform, it'll conflict for use of webcam/microphone audio and won't connect - No participant id when dialing in by phone: will show up as two participants - No virtual backgrounds - can't privately chat - If someone doesn't have chat open, they won't see it. - Can't (didn't) mute all? background noise! | https://docs.microsoft.com/en-us/microsoftteams/manage-whiteboard https://myteamsday.com/2020/04/17/breakoutrooms-in-teams/ (How to create and manage Breakout Rooms in Teams meetings) | ||||||||||||||||||||
82 | Mindjet MindManager | mind-mapping | annual license: $150 | robust, easy to use | not great for realtime collaboration | |||||||||||||||||||||
83 | Miro | whiteboard tool, similar to Mural | $8 per month for cheapest | Good for intact teams and working groups | Not great for first time users: heavy log in. Product team is Russia-based. | |||||||||||||||||||||
84 | Mural.co | Brainstorm Co-design, collaborative sticky wall | $12/month/member (for up to 50) | Anonymous participants, no need to create accounts | ||||||||||||||||||||||
85 | NearPod | For classroom teaching, k-12 | Free for "teachers" | |||||||||||||||||||||||
86 | Notes in Box | Like google doc | ? | people don't use it | ||||||||||||||||||||||
87 | Notion | |||||||||||||||||||||||||
88 | Nureva | https://www.nureva.com/visual-collaboration/resource-library?utm_campaign=01064%20Visual%20collaboration&utm_medium=email&_hsenc=p2ANqtz-9Wzp8g69UZS9ggp4eZasqECGxZasfJa9bpPlqjuelvBzHizZtKA23UerR-0BBr5o1hmLc7oW9QFzcXj_LwZ-OuDpcOgw&_hsmi=83614133&utm_source=hs_email&utm_content=83614133&hsCtaTracking=f38d8a66-d238-41ed-903a-d3c095c2083b%7C3fbbda0d-77a0-4cde-96ba-cb6e6d779a23 | ||||||||||||||||||||||||
89 | OneNote | notetaking app for Microsoft. Allows for drawing | Can be combined with MS Teams | |||||||||||||||||||||||
90 | Onthesamepage.online | Whiteboarding | ||||||||||||||||||||||||
91 | Padlet | whiteboarding tool like MURAL, intended for schools | Freemium. 3 for free. 12$/mo for businesses or $99/yr (security, user mgmt, branding, org-wide monitoring) | Pre-fab layouts. can share and upload links,, files, photos, google searches, videos | Snapping to layout makes clustering difficult | creator and contributors can post videos, photos, etc. | ||||||||||||||||||||
92 | Parabol | |||||||||||||||||||||||||
93 | PearDeck | A combination of Google Slides and MURAL, intended for teachers | ||||||||||||||||||||||||
94 | Photoshop | Graphic recording | $50/mo along with Adobe Creative Cloud | |||||||||||||||||||||||
95 | Pictochart | infographics tool | $40/year | https://piktochart.com/ | ||||||||||||||||||||||
96 | Pinup | whiteboard; Like Mural | Free | Be careful about googling "pinup" | ||||||||||||||||||||||
97 | Poll Everywhere | polling tool; Quanitative and Qualitative Polls | Free (25 respondants max) to $84/month | lets preople intereact with their phones; integrated with Powerpoint | People can get distracted once they pull out their phones | |||||||||||||||||||||
98 | PowerNoodle | brainstorming | MAFN is working on a negotiated price for facilitators - WONDERFUL! | very expensive | I was one of the people negotiating with them - they came up with a reduced price - but Stormz does most (all?) the same stuff for about 2% of the price. | |||||||||||||||||||||
99 | PowerPoint | Visual templates, graphic recording | $8.25/mo with Office 3.65 | Latest version with "draw" is WAY better | Stigma, temptation to "chalk and talk" | |||||||||||||||||||||
100 | Prezi | Presentation software | Free and Paid ($19/month) | exciting, versatile way to communicate and showcase projects, processes, etc. |