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https://www.smartsheet.com/try-it?trp=11338&utm_source=integrated+content&utm_campaign=/content/project-requirements-templates&utm_medium=IT+Project+Definition+google+sheets+11338&lpa=IT+Project+Definition+google+sheets+11338&lx=PFpZZjisDNTS-Ddigi3MyABAgeTPLDIL8TQRu558b7w
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IT PROJECT DEFINITION TEMPLATE
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ORGANIZATION
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PROJECT NAME
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NAMEMAILING ADDRESS
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PHONE
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EMAIL
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DATEAUTHOR
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PROJECT SCOPE
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OVERVIEW | High-level information describing proposed solution and business reasoning
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OBJECTIVE | What does the project work to achieve?
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BUSINESS CASE | What is the problem being solved? Who/what is impacted? What are the business benefits?
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RISKS | What are the identified or considered risks?
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OUT OF SCOPE | What activities, items, and capabilities are out of scope for the project?
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TECHNICAL DESIGN DIAGRAM
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The diagram should illustrate all required new and existing technical resources.
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COMPONENTS
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CONNECTION & LOCATION
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Designate how new infrastructure will connect within existing infrastructure and where it will be located.
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SERVERS & STORAGE & NETWORK
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Except in the case that specific tech issues are expected to require physical resources, assume all are virtual.
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LOGICAL DATA FLOW
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CRITICAL ANCILLARY EQUIPMENT & CONNECTIONS
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DIAGRAM ATTACHMENTS & LINKS
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List all printed attachment titles, file names, and/or links.
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TECHNICAL SPECIFICATIONS
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SERVERS
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APPLICATION SERVERS
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Operating System
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Application Memory Requirements
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Application CPU Requirements
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Functional Characteristics
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Expected Application Transaction Volume
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FILE SERVERS
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Operating System
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Application Memory Requirements
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Application CPU Requirements
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Functional Characteristics
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Expected Application Transaction Volume
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WEB SERVERS
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Operating System
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Application Memory Requirements
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Application CPU Requirements
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Functional Characteristics
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Expected Application Transaction Volume
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DATABASE SERVERS
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Operating System
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Application Memory Requirements
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Application CPU Requirements
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Functional Characteristics
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Expected Application Transaction Volume
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SERVER REQUESTS
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List required server needs, file names, or attached completed request forms.
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ACCESS REQUIREMENTS
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Define number of users requiring simultaneous access, and list user communities (developers, IT, vendors, etc.).
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DATABASES
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Describe each database required and its function. Include database version required, Oracle or SQL server, memory requirements, CPU requirements, storage amount needed in first year in GB, projected annual growth in % or GB, expected transaction volume, special data preservation requirements, and tech spec data sheet if available.
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RESOURCE REQUIREMENTS
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STAFF RESOURCES
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STAFF DEPENDENCIES
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TECHNICAL DEPENDENCIES
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OTHER DEPENDENCIES
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ASSUMPTIONS
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List all assumptions impacting documentation, technical design, and project cost estimate.
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ISSUES & CONCERNS
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List all issues and concerns impacting documentation, technical design, and project cost estimate.
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PROJECTED COSTS
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Provide general overview below, update existing cost estimate prepared in Excel, and provide attachment or link to file.
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DOCUMENT TRACKING
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VERSION EDITS COMPLETED BYDATEDESCRIPTION OF EDIT
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