Draft Action plan - Online Events

	A	B	D	E	F	G
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2	task*	responsible*	start date	end date*	status	remarks
3		Add names to tab "persons"			See tab "Status" to edit

4	Start
5	Create a Google doc action list				OPEN
6	Event date agreed fitting Europeana calendar				OPEN
7	Meeting with internal team before event to assign tasks				OPEN
8	Set up regular team meetings				OPEN
9	Agree on meetings timeline				OPEN
10	Coordinate pre and post event internal and external actions				OPEN
11	Coordinate event day actions and roadmap				OPEN
12	Coordinate logistics process				OPEN
13	Agree answers to practical questions doc				OPEN
14	Check flow chart workflow				OPEN
15	Get contracts ready and signed (if needed)				OPEN
16	Finalise timeline and process for call launch				OPEN
17	Agree criteria for selection process				OPEN
18	Inform team members of timeline and responsibilities				OPEN
19	Running order and tech test agenda produced and circulated to presenters, organiser, moderator				OPEN
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21	Communication and branding
22	Create marketing and comms plan for first phase				OPEN
23	Create master text document and draft launch texts				OPEN
24	Review launch texts copy				OPEN
25	Finalise launch texts copy				OPEN
26	Select images to use				OPEN
27	Agree on images				OPEN
28	Brief designer				OPEN
29	Publish event in news piece or events calendar				OPEN
30	Publish social media posts on Twitter and LinkedIn				OPEN
31	Schedule campaign content				OPEN
32	Agree on a hashtag				OPEN
33	Write events news piece				OPEN
34	Sign-off events news piece				OPEN
35	Publish and promote events news piece				OPEN
36	Recording and slidedeck added to Pro event page				OPEN
37
38	Invitations & registration
39	Agree on who will sign the invitations				OPEN
40	Provide short text for register your interest form				OPEN
41	Agree on questions asked on form				OPEN
42	Create register your interest form				OPEN
43	Sign off register your interest form				OPEN
44	Open dedicated Eventbrite page				OPEN
45	Send email & registartion link to invite your targeted audience				OPEN
46	Running order and tech test agenda produced and circulated to presenters, organiser, moderator				OPEN
47	Registration link and Pro event page link sent to presenters and moderator with a request to share with their networks				OPEN
48	Survey prepared on Survey Monkey				OPEN
49	Thank you email sent from EventBrite - includes survey link, join us link, slidedeck and recording link				OPEN
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51	Agenda
52	Prepare draft agenda				OPEN
53	Feedback to draft agenda				OPEN
54	Finalize preliminary agenda				OPEN
55	Add agenda to event on Pro				OPEN
56
57	Speakers
58	Select speakers and speeches				OPEN
59	Draft speakers´ email				OPEN
60	Invite and follow up with speakers				OPEN
61	Speaker(s) booked and confirmed
62	Ask speakers for bio and picture speakers if needed				OPEN
63	Slidedeck created for presenters to add their slides to				OPEN
64	Ensure slide deck is complete				OPEN
65
66	Tool set up/workshop design
67	Meeting with team & speakers for test run				OPEN
68	Test sound and vision				OPEN
69	Agree on workflow				OPEN
70	Feedback on event design documentation				OPEN
71	Prepare questions if needed				OPEN
72	Agree on roles and responsabilities during event				OPEN
73	Share contact details for Europeana host should people lose connectivity				OPEN
74	Create communication channel for event team				OPEN
75	Recording edited				OPEN
76
77	Workshops running
78	Ensure correct people are added to the meeting				OPEN
79	Check Q&A - this needs to be a one person job				OPEN
80	Check Chat - this needs to be a one person job				OPEN
81	Record event				OPEN
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