Onsite Contractors/Services, Projects and Proposed Budgets
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ProjectTypeApproval StatusFundingFYQTRProject StatusContractor/ServiceContractor typeContractor provided onsite dateContractor provided order dateContractor provided lead time in weeksExpected onsite start date based on lead timeContractor approx. onsite daysContractor follow-up datesDate completeApprox. BudgetNotesFirst Quote Rcv'dSecond Quote Rcv'dThird Quote Rcv'd
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Cleaning of BC and ED gutters along the easementMaintenanceApprovedMaintenance2019Q3Awaiting contractor start dateAlways Clean Services8/21/2019N/A137/31/2019YesYesYes
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Repair of damaged pool umbrellasMaintenanceMgmt ApprovedMaintenance2019Q3Awaiting contractor start dateKettler8/16/20197/30/201918/9/201917/30/2019Rocky will installYesN/A (under $1,000)N/A (under $1,000)
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Phase two of the lighting projectSecurityApprovedCIP2019Q3Awaiting contractor start dateResource Contracting, LLCSDVOSB8/21/20196/12/201988/8/201957/31/2019$58,000.00YesYesYes
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New speed-bump at PD & EDSecurityApprovedMaintenance2019Q3Awaiting contractor start dateParking Lot Maintenance, Inc.8/15/20197/18/201948/15/20191$1,500.00YesYesYes
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Topsoil for exposed rootsMaintenanceApprovedMaintenance2019Q3Awaiting contractor start dateB&B Enterprise, LLC8/21/2019N/A1$530.00YesN/A (under $1,000)N/A (under $1,000)
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Offsite storageMaintenanceApprovedMaintenance2019Q3Awaiting contractor start dateAAAAYesN/A (under $1,000)N/A (under $1,000)
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Grinding of stumps for removed treesMaintenanceMgmt ApprovedMaintenance2019Q3Bid phaseB&B Enterprise, LLCAwaiting the fall
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Resetting of the leaning column at Long ParishMaintenanceMgmt ApprovedMaintenance2019Q3Bid phase
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Replacement of two removed crepe myrtles on HLMaintenanceMgmt ApprovedMaintenance2019Q3Bid phaseB&B Enterprise, LLCAwaiting the fall
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Removal of tall trees in crash zonesMaintenanceNot ApprovedMaintenance2019Q3Bid phase
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Increase pool attendant hoursSecurityNot ApprovedMaintenance2020Q2Bid phase
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Pool furniture (tables)EnhancementNot ApprovedPool Maintenance2019Q3Bid phase1$1,000.00
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Security camerasSecurityNot ApprovedMaintenance2019Q3Bid phase20$2,000.00YesYes
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Washing of buildings and roofsMaintenanceNot ApprovedMaintenance2019Q4Bid phase
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Removal of ground junipersLandscapingNot ApprovedLandscaping extras2019Q2Bid phaseB&B Enterprise, LLC5$25,000.00YesN/A (pre-approved vendor)N/A (pre-approved vendor)
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Mailbox sheltersEnhancementNot ApprovedCIP2020Q3Bid phaseLucid Management$45,000.00
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Remaining signs replacement (adding note to leash and pickup after pets)SecurityNot ApprovedMaintenance2020Q1Not started
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Addition of parking stops at each parking spotEnhancementNot ApprovedCIP2020Q3Not started
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Grout lifting of settled concrete slabsMaintenanceNot ApprovedMaintenance2019Q3Not started$5,000.00Awaiting completion of lighting projectYesYesYes
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Pool equimpment (pumps)MaintenanceNot ApprovedReserves2020Q2Not started$2,900.00
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Pool linersMaintenanceNot ApprovedReserves2020Q1Not started$22,400.00
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West clubhouseEnhancementNot ApprovedCIP2021Q2Not started$110,000.00$120 sqft, 900 additional sqft, $2k overage budgeted.
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Flag PoleEnhancementNot ApprovedMaintenance2021Q4Not started$2,000.00
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Pool furniture (lounge chairs)MaintenanceNot ApprovedReserves2022Q1Not started$5,500.00
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Dog parkEnhancementNot ApprovedCIP2023Q2Not started$25,000.00
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Dumpster screensMaintenanceNot ApprovedReserves2023Q3Not started$22,000.00
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Pool coversMaintenanceNot ApprovedReserves2023Q4Not started$9,000.00
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Pool equimpment (pumps)MaintenanceNot ApprovedReserves2025Q4Not started$2,900.00
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Traffic signageMaintenanceNot ApprovedReserves2028Q2Not started$4,950.00
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Pool equimpment (filters)MaintenanceNot ApprovedReserves2028Q2Not started$6,900.00
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Asphalt pavement MaintenanceNot ApprovedReserves2033Q1Not started$330,000.00
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FountainMaintenanceNot ApprovedReserves2033Q2Not started$6,000.00
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Pool linerMaintenanceNot ApprovedReserves2034Q1Not started$22,000.00
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Pool fenceMaintenanceNot ApprovedReserves2037Q1Not started$27,000.00
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Roof system replacement quoted with asphalt shingles per the reserve study (possibly Tesla shingles) ***construction schedule follows Dragas build phases, oldest first***MaintenanceNot ApprovedReserves2038Q1Not started$900,000.00
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GuttersMaintenanceNot ApprovedReserves2038Q1Not started$60,000.00
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Siding system replacement (possibly Hardiplank) ***construction schedule follows Dragas build phases, oldest first***MaintenanceNot ApprovedReserves2038Q1Not started$1,225,000.00
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Landscape contractLandscapingApprovedMaintenance2019ALLOngoingB&B Enterprise, LLCSDVOSBWeekly52Automatic renewalYesYesYes
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Lake maintenance contractProfessional servicesApprovedMaintenance2019ALLOngoingSOLitude Lake ManagementWeekly52Automatic renewalYesYesYes
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DumpstersProfessional servicesApprovedMaintenance2019ALLOngoingBay DisposalWeekly208Automatic renewalYesYesYes
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Trash pickupProfessional servicesApprovedMaintenance2019ALLOngoingRocky's Handyman ServicesWeekly208Automatic renewalYesYesYes
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Pool contractProfessional servicesApprovedMaintenance2019ALLOngoingAlameda PoolsDaily during the season140YesYesYes
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Management contractProfessional servicesApprovedMaintenance2019ALLOngoingCommunity First ManagementDaily 365Automatic renewalYesYesYes
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Pest contractProfessional servicesApprovedMaintenance2019ALLOngoingPro-Techs Exterminating, IncQuarterly4Automatic renewalYesYesYes
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Master insurance policyProfessional servicesApprovedMaintenance2019ALLOngoingCommunity Associates UnderwritersN/AN/AAutomatic renewalYesYesYes
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TowingProfessional servicesApprovedMaintenance2019ALLOngoingAristocrat TowingWhen authorized by managementN/AAutomatic renewalYesYesYes
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Pet waste stationsProfessional servicesApprovedMaintenance2019ALLOngoingDoody CallsWeekly52Automatic renewalYesYesYes
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Legal councilProfessional servicesApprovedMaintenance2019ALLOngoingThomas & AssociatesAs neededN/AAutomatic renewalYesYesYes
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Reserve studyProfessional servicesApprovedMaintenance2019ALLOngoingDLM ArchitectsWhen authorized by management5YesYesYes
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Internet/CableCity servicesN/AN/AN/AN/AOngoingVerizon Fios/Cox CommunicationsDailyN/AN/A (utilities/city services)N/A (utilities/city services)N/A (utilities/city services)
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LogisticsCity servicesN/AN/AN/AN/AOngoingUSPS/Fedex/UPS/AmazonDailyN/AN/A (utilities/city services)N/A (utilities/city services)N/A (utilities/city services)
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SchoolsCity servicesN/AN/AN/AN/AOngoingChesapeake SchoolsDailyN/AN/A (utilities/city services)N/A (utilities/city services)N/A (utilities/city services)
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PoliceCity servicesN/AN/AN/AN/AOngoingCity of Chesapeake and partner agenciesDailyN/AN/A (utilities/city services)N/A (utilities/city services)N/A (utilities/city services)
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Water/Sewer/Gas/ElectricityCity servicesN/AN/AN/AN/AOngoingHRSD/VNG/Dominion EnergyDailyN/AN/A (utilities/city services)N/A (utilities/city services)N/A (utilities/city services)
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2019 Total Project Funding Need over 20 years$2,927,780.00
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2019 - Maintain $200/month fee
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Budget for 2019$576,000.00
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Monthly per unit fee$200.00
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Annualized per unit fee$2,400.00
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Annual per unit difference in fee from prior year$120.00
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Expenses for 2019$449,280.00
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Project and RR budget for 2019$126,720.00
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Total Budget (2019-2038) at $200/month$10,944,000.00
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Total Expenses (2019-2038) except projects$8,536,320.00
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Total Available for remaining planned major projects$2,407,680.00
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Difference needed to be made up by RR (min req RR balance required to meet future obligations)$520,100.00
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2020 - Increase to $210/month fee
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Budget for 2020$604,800.00
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Monthly per unit fee$210.00
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Annualized per unit fee$2,520.00
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Annual per unit difference in fee from prior year$120.00
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Expenses for 2020$471,744.00
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Project and RR budget for 2020$133,056.00
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Total Budget (2020-2038) at $210/month$10,886,400.00
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Total Expenses (2020-2038) except projects$8,491,392.00
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Total Available for remaining planned major projects$2,395,008.00
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Difference needed to be made up by RR (min req RR balance required to meet future obligations)$471,272.00
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2021 - Increase to $220/month fee
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Budget for 2021$633,600.00
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Monthly per unit fee$220.00
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Annualized per unit fee$2,640.00
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Annual per unit difference in fee from prior year$120.00
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Expenses for 2021$494,208.00
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Project and RR budget for 2021$139,392.00
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Total Budget (2021-2038) at $220/month$10,771,200.00
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Total Expenses (2021-2038) except projects$8,401,536.00
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Total Available for remaining planned major projects$2,369,664.00
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Difference needed to be made up by RR (min req RR balance required to meet future obligations)$418,716.00
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2022 - Increase to $230/month fee
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Budget for 2022$662,400.00
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Monthly per unit fee$230.00
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Annualized per unit fee$2,760.00
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Annual per unit difference in fee from prior year$120.00
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Expenses for 2022$516,672.00
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