NCLB / ESSA Annual Checklist of Responsibilities
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Who?Responsibility for Action & Evidence CollectionCompleted?
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All the TimexxPrincipals of Title I Schools & Title I StaffFor parent training programs/activities, ensure there is a written agenda that includes solicitation of parent needs (to assist them in supporting their child's education), and ensure that those needs/ideas are documented. https://goo.gl/UyoeV7
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All the TimexxPrincipals of Title I Schools & Title I StaffFor parent training programs/activities, ensure there is a written evaluation at the end of the program that includes an opportunity for parents to evaluate the effectiveness of the program/activity, AND to write what they need for future trainings/programs. Link to evaluation template: https://goo.gl/EQkbUa
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All the TimexTitle IA StaffWhen starting or ending services, record start/end dates on Filemaker
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All the TimexTitle IA StaffWhen starting services, provide and receive signed parent permission on school letterhead AND signed parent compact. Provide these signed forms to the NCLB/ESSA Director's office *and* the student's working file in the school office as they come in.
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All the TimexTitle IA StaffProvide regular feedback of progress to parents (6x per year including trimester reports?...we'll get feedback from the desk audit)
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Annual_04 AprilxNCLB DirectorRemind Non-Public Schools (e.g., Stillwater Montessori School) of purchasing process using NCLB funds
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Annual_04 AprilxNCLB DirectorInclude explicit notice of NCLB Consolidated application development and opportunity for public comment in the notice about annual budget meeting. Document evidence.
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Annual_04 AprilxNCLB DirectorSchedule public meeting for review of NCLB Parent Involvement Policy, Public Comment regarding NCLB application, input on IIA professional development activities. Document evidence.
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Annual_04 AprilxNCLB DirectorConsult with non-public schools regarding IA, IIA services. Document evidence.
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Annual_04 AprilxNCLB DirectorEnsure a TItle IA Parent Survey goes home in the May Community Connections. Document evidence.
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Annual_05 MayxMcKinney-Vento District LiaisonEnsure McKinney-Vento form is up-to-date in enrollment packet. Document evidence.
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Annual_06 JunexTitle IA StaffFor two students from each program (i.e., 2 students from math, 2 students from RR, 2 students from literacy), provide a full set of academic progress documentation to the NCLB director. For example, interim report, Tri 1 report, interim report, Tri2 report, interim report, Tri3 report.
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Annual_07 JulyxNCLB DirectorDocument evidence of current district-level Title I Parent Involvement Policy.
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Annual_07 JulyxNCLB DirectorDocument evidence of current HQT process/procedures.
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Annual_07 JulyxNCLB DirectorDocument evidence of current HQT action plan.
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Annual_07 JulyxxNCLB Director & Business ManagerUpdate NCLB Internal Controls in district audit document. Document evidence.
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Annual_07 JulyxPrincipals of Title I SchoolsDocument evidence of current school-level Title I Parent Involvement Policy.
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Annual_07 Julyx
Principals, in consultation with NCLB Director
Consider revisions to school Parent Compact, document current version.
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Annual_08 AugustxBuilding Principals & NCLB DirectorSchedule Title IA/IIA staff meeting in each school, to review what it means to be a federal employee, day-to-day supervision of IA Ed Techs by an HQT teacher, paperwork, ...
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Annual_08 AugustxMcKinney-Vento District LiaisonRemind all district personnel of process for referring a child for McKinney-Vento Services. Document evidence.
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Annual_08 AugustxMcKinney-Vento District LiaisonUpdate McKinney-Vento Dispute Resolution Process. Document evidence.
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Annual_08 AugustxMcKinney-Vento District LiaisonInclude McKinney-Vento notice in back-to-school Community Connections. Document evidence.
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Annual_08 AugustxNCLB DirectorInclude NCLB Report Card notice and link, including education about the elements/meanings, in the back-to-school Community Connections. Document evidence.
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Annual_08 AugustxNCLB DirectorInclude, in the back-to-school Community Connections, "parent notification of their option to request that their child's student directory information not be released to military recruiters or institutions of higher education without prior written consent." Document evidence.
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Annual_08 AugustxNCLB DirectorInclude, in the back-to-school Community Connections, "parent notification of the right to request the professional qualifications of their child's teacher in Title IA schools." Document evidence.
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Annual_08 AugustxNCLB DirectorDocument evidence of admin team "Strategic Priorities"
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Annual_08 AugustxPrincipals of Title I SchoolsEnsure that Title IA Ed Techs are supervised by a highly-qualified teacher within close proximity. Document evidence.
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Annual_08 Augustxx
Principals of Title I Schools & NCLB Director
Ensure each school has a Title IA Parent Compact ready for the school year. Document evidence.
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Annual_08 JulyxNCLB DirectorRemind those taking new enrollments that the Central Office sends migrant forms to the Maine Migrant Education Office. Document evidence with a copy of the current migrant form.
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Annual_09 September
xCentral OfficeRemind all staff of Staff Code of Conduct, including "procurement issues including conflict of interest, gratuities and violations"
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Annual_09 September
xNCLB DirectorProvide building principals with an updated non-HQT letter template and a list of non-HQT teachers.
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Annual_09 September
xNCLB Director & SecretaryPrepare semi-annual certifications (single-fund staff) and weekly certifications (multiple-fund staff).
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Annual_09 September
xxPrincipals of Title I Schools & Title I StaffEnsure that Title IA parent training programs or activities are planned for this school year to implement the parent involvement policy and to assist parents in supporting their child's education. Document evidence.
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Annual_10 OctoberxNCLB DirectorRemind Non-Public Schools (e.g., Stillwater Montessori School) of purchasing process using NCLB funds
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Annual_10 OctoberxPrincipals of TItle I SchoolsProvide, signed and on SAU letterhead, a letter to parents which "notifies them if their child has been assigned or has been taught for four or more consecutive weeks by a teacher or substitute teacher who has not met the highly qualified teacher requirements."
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Every 1-3 YearsxxAdministrative TeamConduct formal Professional Development Needs Assessment (involving teachers/paraprofessionals/parents, soliciting input, reviewing data, documenting needs assessment). Document evidence (tools and results).
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Every 3 years or so.xMcKinney-Vento District LiaisonAttend McKinney-Vento liaison training.
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