| A | B | C | D | E | F | G | H | I | L | O | R | V | AA | AD | AO | AP | AQ | AV | AW | AX | AY | ||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
1 |  | PHILIPPINES COUNCIL FOR AGRICULTURE AND FISHERIES | PCAF-PMKMD-QP02-F01 | ||||||||||||||||||||
2 | Version 1 | ||||||||||||||||||||||
3 | Operational Planning Quality Form | PMKMD-KMS-F01-2022-02 | |||||||||||||||||||||
4 | |||||||||||||||||||||||
5 | Annual Physical and Financial Plan (tier 1) | Reference Number | |||||||||||||||||||||
6 | Date: | ||||||||||||||||||||||
7 | Fiscal Year: FY 2023 | ||||||||||||||||||||||
8 | Division: | Planning, Monitoring and Knowledge Management Division | |||||||||||||||||||||
9 | Section: | Knowledge Management Section | |||||||||||||||||||||
10 | Function | Key Activities | Performance Indicator | Annual Physical Targets | Travelling Expenses | Supplies and Materials | Communication Expenses | Professional Services | Other Maintenance & Operating Expenses | TOTAL | REMARKS | ||||||||||||
11 | 1st | 2nd | 3rd | 4th | Total | Travelling (Local) | Office Supplies | Fuel, Oil & Lubricants | Other Supplies Expenses | Telephone (Mobile) | Legal Services | Other Professional Services | Advertising Expenses | Printing & Publication | Representation Expenses | Other MOOE | |||||||
12 | I. Design & implement strategic communication, IEC & social marketing plans, programs & initiatives/Leads the internal KM to ensure organizational understanding of plans & programs and interface of operating units (OU) thru ICT services | 0 | - | - | |||||||||||||||||||
13 | 1. Design, develop promotional/advocacy materials | 1. Infographics | # of infographics designed & developed for printing | 1 | 1 | 2 | 10,000.00 | 10,000.00 | Specialty paper, bond papers, ink | 10,000.00 | |||||||||||||
14 | # of infographics/ videographics designed & developed for posting online | 20 | 20 | 20 | 20 | 80 | - | - | |||||||||||||||
15 | 2. PCAF Express | # of PCAF Express designed and developed | 0 | 1 | 0 | 1 | 2 | 10,000.00 | 10,000.00 | Specialty paper, bond papers, ink | 10,000.00 | ||||||||||||
16 | 3. Corporate Image Building Collateral | # of Corporate Image building collaterals designed and developed | 0 | 1 | 1 | 0 | 2 | - | - | ||||||||||||||
17 | 2. Printing/Production distribution of promotional/advocacy materials | 1. Infographics | # of infographics produced & distributed | 0 | 1500 | 0 | 1500 | 3,000 | 40,000.00 | 40,000.00 | *Will be added to the Other Supplies for OKI printer | 40,000.00 | |||||||||||
18 | 2. PCAF Express | # of PCAF Express produced and distributed | 0 | 0 | 1500 | 1500 | 3,000 | 40,000.00 | 40,000.00 | *Will be added to the Other Supplies for OKI printer | 40,000.00 | ||||||||||||
19 | 3. Corporate Image Building Collateral | # of Corporate Image building collaterals designed and developed | 0 | 300 | 0 | 300 | 600 | 500,000.00 | 500,000.00 | Promotional collateral *300 pcs (PhP600, tshirt, commemorative pins, promotional items (fan, arm sleeve, baseball cap, stainless mug/thumbler, multi-use tube scarf [50pcs] total PhP200k) *600 pcs (PhP500 Backpack Travel Bag Waterproof/Traveling backpack with shoes compartment/ other new KPs with packaging, total PhP300k) | 500,000.00 | ||||||||||||
20 | 3. Coordinate promotional/advocacy activities through various media platforms | 3.1 Traditional Media | 0 | - | - | ||||||||||||||||||
21 | a. Dissemination of press release | # of stories released to print media | 3 | 3 | 3 | 3 | 12 | - | |||||||||||||||
22 | 3.2 Digital Media | 0 | - | - | |||||||||||||||||||
23 | a. Uploading of articles on website | # of stories uploaded | 12 | 12 | 12 | 12 | 48 | - | - | ||||||||||||||
24 | b. Uploading of stories/social media contents at PCAF FB page | # of stories uploaded | 30 | 30 | 30 | 30 | 120 | - | Posting of socmed, every other day | - | |||||||||||||
25 | c. Posting of tweets at PCAF Twitter page | # of tweets posted | 30 | 30 | 30 | 30 | 120 | - | - | ||||||||||||||
26 | 3.3 Generation of Reach (pageviews, impressions, reach, etc) | 0 | - | - | |||||||||||||||||||
27 | a. PCAF website | # of pageviews generated | 19500 | 19500 | 19500 | 19500 | 78,000 | - | - | ||||||||||||||
28 | b. PCAF FB page | # of posted reached generated | 30000 | 30000 | 30000 | 30000 | 120,000 | - | - | ||||||||||||||
29 | c. PCAF Twitter | # of impressions generated | 2100 | 2100 | 2100 | 2100 | 8,400 | - | - | ||||||||||||||
30 | 3.4 Non-traditional Media | 0 | - | - | |||||||||||||||||||
31 | > Participate in agri-fishery exhibits | # of exhibits participated in | 1 | 1 | 1 | 3 | 50,000.00 | 1,500.00 | 400,000.00 | 5,000.00 | 456,500.00 | Outsource booth fabrication: > PhP300K-June (+1,500 notarial fee) > PhP100K-Aug > PhP000K- Dec (Re-use materials) > PhP5K- meal (laborers) Food: Breakfast: PhP240x21pax= PhP5,040 Traveling expenses: >PhP50K | 456,500.00 | ||||||||||
32 | > Celebration of special events/ support to other agencies' advocacies | # of designes for events/advocacies supported | 1 | 2 | 2 | 2 | 7 | 30,000.00 | 30,000.00 | Cost of tarpaulin printing/advertorial (Mar-PhP10K, Aug-PhP20K for tarp printing) *PR should be made by Feb Note: Tarps for Anniv will be charged to Exhibit | 30,000.00 | ||||||||||||
33 | > Media linkages activities | # of activities organized | 0 | 1 | 0 | 1 | 2 | 500.00 | 508,000.00 | 508,500.00 | * PhP400K for Public and Media Relations services (PR submission on March, full blown on April) (+500 notarial fee) * PhP108,000 (Advertisement) (Dec Ad) | 508,500.00 | |||||||||||
34 | II. Package and transform key agency knowledge and information (e.g replicable program/project experiences, good/best innovative practices, successful models, lessons learned, network of experts, etc.) into popular and digital forms for widespread dissemination and diffusion to partners and stakeholders | 0 | - | - | |||||||||||||||||||
35 | 1. Document agency activities | # of activities documented | 2 | 2 | 2 | 2 | 8 | - | - | ||||||||||||||
36 | 2. Produce and distribute various knowledge products | 2.a Develop and design various knowledge products | 0 | - | - | ||||||||||||||||||
37 | > Quarterly Newsletter | # of newsletter developed and designed | 1 | 1 | 1 | 1 | 4 | 15,000.00 | 15,000.00 | Printer ink, paper | 15,000.00 | ||||||||||||
38 | > Annual Report development and lay-out | # of Annual Report developed and laid-out | 0 | 1 | 0 | 0 | 1 | 5,000.00 | 5,000.00 | Printer ink, paper | 5,000.00 | ||||||||||||
39 | 2.b Print and distribute various knowledge products | 0 | - | - | |||||||||||||||||||
40 | > Quarterly Newsletter | # of copies printed & distributed | 9000 | 9000 | 9000 | 9000 | 36,000 | 380,000.00 | 380,000.00 | PhP10.50 per copy | 380,000.00 | ||||||||||||
41 | > Annual Report | # of copies printed & distributed | 0 | 0 | 500 | 0 | 500 | 200,000.00 | 200,000.00 | PhP500 per copy | 200,000.00 | ||||||||||||
42 | 3. Design and package info materials for other units | # of materials designed/package | 2 | 2 | 2 | 2 | 8 | 20,000.00 | 20,000.00 | Supplies and materials | 20,000.00 | ||||||||||||
43 | 4. Develop new knowledge products | # of knowledge products developed, designed and packaged | 0 | 1 | 1 | 0 | 2 | 65,672.09 | 65,672.09 | Ink, paper, special paper, sticker, etc. | 65,672.09 | ||||||||||||
44 | 5. Reproduce/print new knowledge products developed | # of copies reproduced | 0 | 500 | 1000 | 1000 | 2,500 | 400,000.00 | 500,000.00 | 900,000.00 | * (PhP480k)Rental of OKI printer with specialty paper for infographics and Express * PhP500k for printing/development of other KPs/Evaluative Studies/ AVP | 900,000.00 | |||||||||||
45 | III. Develop, implement and maintain agency information management system data/ knowledge base, (Maintenance of ICT systems in the workplace) | 0 | - | - | |||||||||||||||||||
46 | 1. Develop/maintain/update centralized/knowledge protal databases, dashboards for internal and external users | # of knowledge portal/databases/dashboards developed/maintained/updated | 1 | 1 | 1 | 1 | 4 | - | - | ||||||||||||||
47 | * Maintain and update (security, firmware, the like) | # of dashboard maintained | 1 | 1 | 1 | 1 | 4 | - | - | ||||||||||||||
48 | 2. Ensure maintenance of ICT work stations (internet, website, upgrade of softwares) | # of ICT work stations maintained | 60 | 60 | 60 | 60 | 240 | - | - | ||||||||||||||
49 | IV. Provide PCAF-related data and information that will meet required informational requirements of stakeholders, oversight agencies and National Information Network | 0 | - | - | |||||||||||||||||||
50 | 1. Maintain website for PCAF | # of websites maintained | 1 | 1 | 1 | 1 | 4 | - | - | ||||||||||||||
51 | V. Develop knowledge management and knowledge sharing technology support instruments, tools and templates for identifying, capturing, sharing, creating and generating new knowledge, and diffusing knowledge and information | 0 | - | - | |||||||||||||||||||
52 | 1. Gather, track, sort and file news articles related to the sector | # of articles filed | 30 | 30 | 30 | 30 | 120 | - | - | ||||||||||||||
53 | 2. Plan, develop and validated relevance of knowledge products & knowledge sharing services | # of Planning sessions conducted | 1 | 1 | - | - | |||||||||||||||||
54 | VI. Facilitate development and strengthening of learning and knowledge sharing culture within PCAF, between and among its partners and stakeholders and between and among NAF Council and its instrumentalities | 0 | - | - | |||||||||||||||||||
55 | 1. Conduct of "Knowledge Unloading Day" | # of Knowledge Unloading Day conducted KUD report | 1 | 1 | 1 | 3 | 170,000.00 | 6,000.00 | 233,000.00 | 409,000.00 | Online KUDs * Food for participants,giveaways for speakers (PhP233K [35k Q1, 198k Q2) * PhP26K tarp and other printables (15k Q2, 11k Q3) * PhP150K for online/event management/special coverage (Q2) *Food: KUD#1- Lunch (PhP250x 210pax)= PhP52,500K KUD#2- AM Snack (PhP140x 220pax)= PhP30,800K KUD#2.1- Lunch (PhP250x 220pax)= PhP52,500K KUD#3- Lunch (PhP250x 223pax)= PhP55,750K | ||||||||||||
56 | 2. Conduct small/focused group/roundtable discussions or "kapehan" sessions for exchange/sharing of knowledge/learning within PCAF, between and among its partners and stakeholders and between and among the NAF Council and its instrumentalities | # of group discussions held - Kapehan activity report | 0 | 1 | 0 | 0 | 1 | - | 50,000.00 | 50,000.00 | 1 kapehan (June) AM Snack: PhP140 x 20pax= PhP2,800 Lunch: PhP250 x 20pax= 5,000 PM Snack: PhP140 x 20pax= PhP2,800 | ||||||||||||
57 | 3. Conduct of Lakbay Panayam | Lakbay Panayam activity report | 0 | 0 | 1 | 2 | 3 | 100,000.00 | 18,000.00 | 118,000.00 | 3 Lakbay Panayam (Aug, Oct and Nov) | 3,757,672.09 | |||||||||||
58 | 150,000.00 | 125,672.09 | 18,000.00 | 510,000.00 | - | 2,000.00 | 570,000.00 | 508,000.00 | 1,586,000.00 | 288,000.00 | - | 3,757,672.09 | 3,180,672.09 | ||||||||||
59 | 3,757,672.09 | ||||||||||||||||||||||
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62 | Prepared by: | Approved by: | |||||||||||||||||||||
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64 | 577,000.00 | ||||||||||||||||||||||
65 | |||||||||||||||||||||||
66 | Jezebel Campaniel | Cyril L. Soliaban | |||||||||||||||||||||
67 | OIC Section Chief | OIC Division Chief | |||||||||||||||||||||
68 | Date Signed: (MM-DD-YY) | Dec 16, 2022 | Date Signed: (MM-DD-YY) | ||||||||||||||||||||
69 | 3523796.37 | ||||||||||||||||||||||
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