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6 | Hey there, thanks for using this free weekly schedule template! | ||||||||
7 | If you've ever thought "there must be a better way to get the schedule out to my team," you're in the right place. This free template will help you organize, track and manage your team's work schedules. | ||||||||
8 | How to use this template | ||||||||
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10 | When you're ready to start customizing your schedule, click the "Weekly Schedule" tab at the bottom. There you'll see a basic grid, with days of the week in the columns, and (imaginary) employees in the rows. Go ahead and fill in the dates you're scheduling for and your actual employee names and positions. We recommend you use a different color to signify each employee—that way, whoever is assigned blue can quickly see their blue rectangles on the schedule. You can choose whichever colors you (or they) like. | ||||||||
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12 | Next, you'll want to assign your employees to shifts. In our example, we have our server, Sarah, scheduled to work the first Monday from 6am - 2pm, and our busser, Olivia, from 7am - 3pm. If you're looking for ways to optimize your team, we've written quite a bit about how to choose the best schedule for your business. | ||||||||
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14 | Be sure to make your schedule easy to read and use lots of colors. If someone were to glance at it, they should be able to clearly see when they're supposed to work within 15 seconds, 30 max. | ||||||||
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16 | Speaking of which, how are you planning on letting your employees know about the new schedule? There are lots of ways to communicate schedule updates, but some are better than others. Sling notifies staff when they've been assigned a new shift, and sends them reminders when a shift is about to start. Plus you can message in groups or privately, post to newsfeed pages, and send company-wide announcements. Check out all of Sling's industry-leading communication features. | ||||||||
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18 | We also recommend you include some basic information about your business in your schedule. You can put the location, operating hours, and manager contact info in the grid to the right. That way, if anyone needs clarification about their work schedule, they'll know where to look first. | ||||||||
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20 | Now you're ready to make your best schedule yet! If you ever need ideas for new ways to manage your team, we write regularly to help business owners and managers like you with tips and strategy. Best of luck! | ||||||||
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22 | Save time and money with free employee scheduling | ||||||||
23 | You clearly know the importance of having a solid schedule for your team in place. But shouldn't there be an easier way of managing your other tasks? Don't just stop at scheduling. We're talking about optimizing your schedule to spend less on labor, communicating effortlessly with teammates, tracking their time on the clock, managing their meal and rest breaks, assigning tasks, and seamlessly syncing up with payroll. All of that, and more, is what you get with Sling. If you have employees who work in shifts (which, you probably do, since you downloaded this template) then Sling was made for you. And we've made it easy to create detailed shifts and save your schedules as repeatable templates. Plus, scheduling with Sling is free, forever. Check out our top features, and start using Sling for free. | ||||||||
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