Event Planning Checklist 2026-2027.xlsx

	A	B	C	D	E
1		Event Planning Checklist
2		Task to Be Completed	Due Date	Assigned To	Date Completed
3	Event Basics	Event Title
4		Event Date
5		Event Purpose/Objective
6		Location
7		Rain Location
8		Total Budget
9		Anticipated Attendance
10		Guest List
11		Sponsoring Organization(s)
12		Event Lead
13		Phone Number
14		Email
15		Task to Be Completed	Due Date	Assigned To	Date Completed
16	Venue	Room Reservation
17		Rain Location Reservation
18		Space Layout
19		Equipment Rental
20		Tables
21		Chairs
22		Stage
23		Podium
24		Sign Stands
25		Stanchions
26		Pipe & Drape
27		Coat Rack/Room
28	Venue	Trash Cans
29		Recycling/Compost Bins
30		Tents
31		Portable Toilets
32		Signage
33		Flip Chart(s)
34		Task to Be Completed	Due Date	Assigned To	Date Completed
35	Mutlimedia	Order A/V Equipment (if not included in room reservation)
36		Speakers
37		Microphones
38		Lighting
39		Projector/Screen
40		DVD Player/CD Player/Aux Cables/Laptop
41		Band Equipment (if needed)
42		Connect with ABTech (if needed)
43		Hire Photographer (or touch base with Communications and Marketing)
44		Hire Videographer (or touch base with Communications and Marketing)
45		Task to Be Completed	Due Date	Assigned To	Date Completed
46	Food/Drinks	Catering/Food Order
47		Refreshments
48		Utensils/Paper Products
49		Consider Compostable!
50		Servingware
51		Food Tables/Tableclothes
52		CUC Food Safety Quiz
53		Social Host Form for Events with Alcohol
54
55
56
57		Task to Be Completed	Due Date	Assigned To	Date Completed
58	Decorations	Determine Event Decorative Theme
59		Purchase Decorations
60		Balloons
61		Tableclothes
62		Centerpieces
63		Banners
64		Other
65		Make Decorations Map/Layout
66		Seek Volunteers for Setting Up Decorations
67		Task to Be Completed	Due Date	Assigned To	Date Completed
68	Marketing & Advertising	Advertising Timeline
69		Graphic Designer Needs
70		TartanConnect Event
71		Posters/Flyers
72		Office of Residential Education and Fraternity/Sorority Life: 138
73		Poster Route: 55
74		Cohon Center Info Desk: 3
75		Doherty Poster/Banner
76		Stake Signs
77		Stake Sign Application
78		Chalking (info in Graffiti and Poster Policy)
79		Only horizontal surfaces not covered and can easily be washed off by rain
80		The Tartan Ad
81		WRCT Ad
82		Connect with Other Student Organizations
83	Marketing & Advertising	The Piper University Newsletter
84		CMU Online Event Calendar/News Feed
85		Table Tents
86		Work with Cohon Center Staff to Place Around Building
87		Social Media (X, Instagram, Snapchat, etc.)
88		Email Listservs
89		Word of Mouth Campaign
90		Event Website/App
91		Save the Date Announcements
92		Tabling Inside/Outside the Cohon Center
93		Tabling Doc for Shifts
94		Signage
95		Directional Signage
96		Day of Signage
97		Invitations
98		Task to Be Completed	Due Date	Assigned To	Date Completed
99	Printing	Donation Letters
100		Advertisements