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ITEM
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MIMOS’ SCOPE OF WORKS, TECHNICAL SPECIFICATIONS AND REQUIREMENTS FOR PROVISION OF RENTAL OF MULTI-FUNCTION BLACK & WHITE PHOTOCOPIER MACHINE (MFM) AND ITS RELATED SERIVES FOR A PERIOD OF THREE (3) YEARS (PRIMARY TERM) WITH AN OPTION TO EXTEND FOR ANOTHER TWO (2) YEARS SECONDARY TERM FOR MIMOS BERHAD.MIMOS’ REQUIREMENT LEVEL
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M - Mandatory Requirement
G - General requirement
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1SCOPE OF WORKS
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Bidder MUST fully comply with the scope of works on Provision of Rental of Multi-Function Black & White Photocopier Machine (MFM) and Its Related Services for a period of three (3) Years (Primary Term) with an Option to Extend for Another Two (2) Years (Secondary Term) for MIMOS Berhad based on Delivery Duty Paid (DDP) as specified in the Bill of Quantities (BQ) and Price SchedulesM
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2MULTI-FUNCTION BLACK & WHITE PHOTOCOPIER MACHINE (MFM) RENTAL REQUIREMENT
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2.1Bidder MUST provide free rental service of Multi-Functional Black & White Photocopier Machine (MFM) and Its Related Services for MIMOS Berhad in Technology Park Malaysia (TPM) and Kulim High Technology Park (KHTP), Kedah.
Note: Please refer to Attachement 1 (List of MFM's location at MIMOS)
M
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2.2Bidder MUST bear all Multi-Functional Black & White Photocopier Machine (MFM) transportation and relocation cost.M
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3MULTI-FUNCTION BLACK & WHITE PHOTOCOPIER MACHINE (MFM) RENTAL SPECIFICATION
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3.1Bidder MUST supply, deliver, install and service the Brand New Multi-Function Black & White Photocopier Machine (MFM) with the following minimum specifications as below :
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(i) Capable to copy, print, scan and email
(ii) Scan-to-print / copy speed – 30 ppm Black and white
(iii) Built in Standard 2GB Ram Memory
(iv) Built in 100 GB Hard Disk
(v) Touch screen panel
(vi) Warm up time less than 5 second B/W
(vii) Max. original size – A3
(viii) Built duplex unit for double-sided printing
(ix) Zoom range from 25% - 400% in 1% steps
(x) Built in electronic sorting
(xi) Resolution-600 x 600 dpi multi bit technology
(xii) Scan to PC and server
(xiii) Network print
M
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4MULTI-FUNCTION BLACK & WHITE PHOTOCOPIER MACHINE (MFM) SERVICES REQUIREMENT
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4.1Bidder MUST provide the following free services as part of the rental of Multi-Function Black & White Photocopier Machine (MFM) for MIMOS Berhad.M
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(i) Unlimited Usage
(ii) Free Replacement of consumables except paper
(iii) Free Replacement of parts when necessary
(v) Free machine transportation or relocation
(v) Service Response time: 2-4 Hours
(vi) Automated Consumables Monitoring System & meter reading
(vii) Unlimited calling service
(viii) Preventive service and maintenance.
(ix) Network print & scan setup/installation and user training
(x) On Standby Technician
(xi) Period report as and when required by MIMOS.
M
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5BIDDER’S ASSESSMENT
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5.1Bidder's organization and experience
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5.1.1Bidder MUST possess an established organization and a registered office. Bidder MUST submit a copy of organization chart in the submission of proposal.M
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5.1.2Bidder MUST have experience in similar services to ensure successful operation and services of the provision.M
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Note: Bidder is required to provide Company Organization Chart
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6SAFETY COMPLIANCE
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6.1Bidder MUST comply and understand the relevant Acts and Regulations pertaining to equipment maintenance and safety standards such as OSHA Act etc.M
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7ASSESSMENT OF THE COMPANY BACKGROUND
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(i) Numbers of years in business operationsG
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(ii) Numbers of years in business on the tendered itemsG
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8BIDDER'S RESOURCES, FACILITIES TO UNDERTAKES THE SERVICES
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Bidder shall have the following skilled workers and competencies for this provision :
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(i) Good Quality and Reliability. Bidder to provide evidence.G
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(ii) Good response time. Bidder to provide evidence.G
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9DELIVERY
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9.1Bidder MUST be able to deliver all the Multi-Function Black & White Photocopier Machine (MFM) within a minimum period of Two (2) to Four (4) weeks after received order (ARO) of Letter of Acceptance (LOA)M
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9.2Delivery MUST not be later than 1st March, 2020.M
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10PAST EXPERIENCE
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Bidder to show past project experience on similar Scope of work. A minimum of two (2) clients references.G
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11SAFETY MANAGEMENT SYSTEM
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Bidder to have the capability to comply to OSHA requirement by providing the following documents during submission of proposal : Note: Please label as Attachment A)
(i) Safety Policy and Procedure
(ii) Related certificates (training, conference, award etc)
G
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12CONTRACT DOCUMENT
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12.1Bidder MUST use the draft agreement provided by MIMOS as the contract document for this provision.M
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12.2Bidders MUST NOT alter or amend or revise any of its content, terms or clauses in the draft agreement except for purpose of completing the information regarding to bidder’s offer.M
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12.3Any stamp duties and cost related to the preparation of the contract document MUST be borne fully by the bidder.M
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12.4Bidders MUST attend the contract document meeting which shall be held before the Letter of Acceptance (LOA) is issued. Bidder MUST fully understand the content of the agreement prior to the meeting.M
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12.5Bidder MUST ensure that the contract document is signed, stamped and return to MIMOS Procurement Department within the stipulated period as define by Procurement Department failing which MIMOS will hold any payments to the bidder.M
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