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ILHS EVENT BUDGET TEMPLATE
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TOTAL ESTIMATED TICKET ADMISSIONS MUST EXCEED TOTAL EXPENSES; PROFIT MARGIN RECOMMENDED
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NAME:
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DATE:
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LOCATION:
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ROOM(S):
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RENTAL FEE (if any):
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# of ANTICIPATED GUESTS:
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ILHS Students
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NSD Guests
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ADMISSION FEES:QUANTITYPRICE EACHTOTAL INCOME
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ILHS Students
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Guests($5 more)
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HIRED SERVICES:
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DJ
Contract required w/ 4 weeks notice for business services department
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Food Truck
Written agreement required
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Other
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GRAPHICS FEES:
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Tickets
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Posters
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Other
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REFRESHMENTS:
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Included in Ticket Price
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OR Sold Separately
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REFRESHMENT LIST:
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Calculate package quantities based on number of servings per package and anticipated guestsSERVINGS PER PACKAGEPACKAGE PRICETOTAL ESTIMATED GUESTSESTIMATED PRICE PER PERSON
(Pkg price / servings)		ESTIMATED PACKAGES TO PURCHASE
(Estimated guests / servings per package + any extras)
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Water48 (COSTCO)$10.00240$0.21Example: 240 guests / 48 (servings per package) = 5 packages + any extras (such as for chaperones and/or 2nd servings)
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CandyExample: Cosco M&M candy mini-servings; 150/bag; 3/person=50 servings; $23/50 = $0.46/person; 50 servings x 240 guests = 5 bags; total price $115
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Chips
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Cupcakes
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Other
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DÉCOR:QUANTITYPRICETOTAL TAXEXTENDED PRICE
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(Calculate 10.5% sales tax on all non-food items in addition to purchase price)
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Streamers
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Balloons
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Helium
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Lettering
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Blue Tape
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No Entry Yellow Tape
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Directional Signs (paper)
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Any other items such as glue, string, etc.
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Personal decor such as a lei
or mardi gras beads
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OTHER:
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Photocopies
(Rules, for example, to
distribute with tickets)		$0.03
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