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R2 Documentation Requirements
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R2 REFERENCEQUOTED TEXT
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1(b)An R2 Facility shall document and have published on the R2 Certificate:
(1) An accurate statement of the scope of operations covered under the R2 Certification reflective of all processes and activities undertaken for the used electronic equipment, components, and materials managed, and
(2) All applicable R2 Process Requirements to which it has been certified, and
(3) Authorized allowances in accordance with the R2 Code of Practices, and
(4) All legal names and legal entities associated with the certifiable activities operating at or in conjunction with the R2 Facility.
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2 (a)An R2 Facility shall develop in writing and adhere to a policy stating how it managed used and end-of life electronic equipment, components, and materials - with respect to off-site and on-site activities, as well as the selection of downstream vendors - that is based on a hierarchy of responsible management strategies
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3(D)(3)An R2 Facility shall:... Maintain a process to periodically evaluate the risk of exposure to hazardous substances such as mercury, lead, beryllium, cadmium, PCBs, phosphor compounds, flame retardants, silica dust, and hexavalent chromium through processing or handling of electronic equipment, components, and materials...
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3(d)(4)An R2 Facility shall:... Maintain processes to visually inspect electronic equipment and components received and handled for any condition or damage that may result in adverse environmental, health, or safety incidents during handling, storage, or processing of the equipment, and controls for the containment, segregation, and storage of items requiring special handling,...
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4(a)An R2 Facility shall develop a legal compliance plan to maintain full compliance with all environmental, health, safety, and data security legal and other requirements applicable to its operations, as well as full compliance with all applicable import and export laws covering shipments of electronic equipment, components, and materials. This plan shall be included as a section of its EHSMS.
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4(b)The plan shall identify and document the environmental, health, safety, and data security legal requirements that cover the R2 Facility's operations both at the facility and all associated off-site locations where activities within the scope of certification are occurring, and define the controls, competence, and monitoring activities to maintain full compliance.
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4(c)The plan shall also identify and document the applicable legal requirements of the exporting, transit, and importing countries to demonstrate the legality of all international shipments of:
(1) Electronic Equipment, components, and materials directly transferred by the R2 Facility, and
(2) R2 Controlled Streams, including shipments made by downstream vendors, to final disposition or the first R2 Facility.
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4(g)An R2 Facility shall document a non-discrimination policy stating the fair and equal treatment of all workers, regardless of aspects such as, but not limited to, age, gender, race, religions, or sexual orientation, including compensation in compliance with applicable wage laws. The policy shall define the process to report, investigate, and respond to discrimination complaints, and shall be periodically communicated to all staff.
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5(a)(3)For all inbound electronic equipment, components, and materials controlled by the R2 Facility through physical possession, title, or other contractual agreement, the R2 Facility Shall:... Maintain a summary report of all transactions
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5(c)(3)For all outbound electronic equipment, components, and materials controlled by the R2 Facility , the R2 Facility shall:... Maintain a summary report of all transactions.
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6(a)An R2 Facility shall develop and maintain a documented process to evaluate, sort, and categorize electronic equipment, components, and materials controlled and processed.
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7(a)(1)An R2 Facility shall document and maintain a Data Sanitization Plan and procedures, including defining the following:... [see 7(a)(1)(a) - (m)]
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7(a)(2)An R2 Facility shall document and maintain a written data security policy that:... [see 7(a)(2)(a)-(e)]
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7(b)(5)For individuals granted security authorization, the R2 Facility shall maintain in writing individual acknowledgements of the responsibility to prevent disclosure of data; and to report any theft of equipment or data, or data breaches; and disclose any incidents that may change their security authorization.
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7(b)(6)An incident response procedure shall be created and implemented to investigate potential data or security breaches, and to notify affected suppliers, legal authorities and other interested parties as required by law, of any potential or actual breaches.
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7(d)(1)An R2 Facility shall maintain a process to provide information to suppliers where requested of the following:... [see 7(d)(1)(a)-(b)]
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8(a)An R2 Facility shall analyze, plan, regularly review, and update as necessary how the FMs that pass through its facility or control will be properly managed both on-site and down the recycling chain (and include this analysis and plan as the FM Management Plan section of its EHSMS). The FM Management Plan shall state how the R2 Facility and its downstream vendors shall conform to the applicable requirements of the R2 Standard including:... [see 8(a)(1)-(3)]
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9(e)An R2 Facility shall develop and maintain a current, written plan that provides for the closure of the facility in the event of abandonment. The plan shall:... [see 9(e)(1)-(5)]
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Appendix A - Downstream Recycling Chain
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NoneAlthough it is not specifically called out for in R2V3, best practice is for the R2 Facility to develop a Focus Materials Management Plan in accordance with Appendix A.
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Appendix B Data Sanitization
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1An R2 Facility shall add to its Data Sanitization Plan and procedures in Core Requirement 7 the following:...[see Appx B (1) (a)-(d)]
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Appendix C - Test and Repair
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2An R2 Facility's shall document an R2 Reuse Plan, that shall include:... [see Appx C (2) (a)-(f)]
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Appendix E - Materials Recovery
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1 and 3An R2 Facility shall conduct on a regular basis (i.e. as new types of materials are processed, or new processes or equipment are used) a hazard identification and assessment of occupational health and safety, and environmental risks that exist or could reasonably be expected to develop at the facility.... The hazard identification and assessment shall be captured in writing and incorporated as a component of the organization's EHSMS.
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Appendix F - Brokering
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1(a)An R2 Facility undertaking brokering activities shall:... Declare and document all brokering activities in the R2 scope in accordance with Core Requirement 1.
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Appendix G - Photovoltaic (PV) Modules
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4An R2 Facility shall include solar cells in its FM Management Plan
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5An R2 Facility shall develop and maintain a documented process to protect PV modules from conducing electricity during transport, handling, storage, and processing.
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Various other essential documents are not Referenced in R2V3, however, are required for purposes of presenting objective evidence during audits. Contact Berkeley Court for more information.
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