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PHILIPPINES COUNCIL FOR AGRICULTURE AND FISHERIESPCAF-PMKMD-QP02-F01
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Version 1
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Operational Planning
Quality Form
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Annual Physical and Financial Plan (tier 1)Reference Number
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Date:
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Division: Planning, Monitoring and Knowledge Management Division
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Section: Knowledge Management Section
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FunctionKey ActivitiesPerformance IndicatorAnnual Physical TargetsTravelling ExpensesTraining ExpensesSupplies and MaterialsCommunication ExpensesProfessional ServicesOther Maintenance & Operating Expenses TOTAL REMARKS
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1st2nd3rd4thTotal Travelling (Local) Training, conventions Office Supplies Fuel, Oil & Lubricants Semi-Expendable Machinery & Equipment Other Supplies Expenses Postage and Courier Services Telephone (Mobile) Telephone (Landline) Internet Connection Legal Services Other Professional Services Advertising Expenses Printing & Publication Representation Expenses Other MOOE
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I. Design & implement strategic communication, IEC & social marketing plans, programs & initiatives/Leads the internal KM to ensure organizational understanding of plans & programs and interface of operating units (OU) thru ICT services0 -
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1. Design, develop promotional/advocacy materials1. Infographics# of infographics designed & developed for printing112 10,000.00 10,000.00 Specialty paper, bond papers, ink
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# of infographics/ videographics designed & developed for posting online1515151560 -
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2. PCAF Express# of PCAF Express designed and developed01012 10,000.00 10,000.00 Specialty paper, bond papers, ink
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3. Corporate Image Building Collateral# of Corporate Image building collaterals designed and developed01102 -
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2. Printing/Production distribution of promotional/advocacy materials1. Infographics# of infographics produced & distributed01500015003,000 40,000.00 40,000.00
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2. PCAF Express# of PCAF Express produced and distributed00150015003,000 40,000.00 40,000.00
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3. Corporate Image Building Collateral# of Corporate Image building collaterals designed and developed03000300600 500,000.00 500,000.00 Promotional collateral

*300 pcs (PhP600, tshirt, commemorative pins, promotional folding magic cube, total PhP200k)
*600 copies (PhP500 customized notebook/planner, total PhP300k)
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3. Conduct of Knowledge Unloading Day1. Conduct "Knowledge Unloading Day" # of Knowledge Unloading Day conducted1113 150,000.00 26,000.00 233,000.00 409,000.00 Online KUDs
* Food for participants,giveaways for speakers (PhP233K)
* PhP26K tarp and other printables
* PhP150K for online/event management
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4. Coordinate promotional/advocacy activities through various media platforms4.1 Traditional Media0 -
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a. Print press release# of stories released to print media333312
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4.2 Digital Media0 -
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a. Uploading of articles on website# of stories uploaded1212121248 -
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b. Uploading of stories/social media contents at PCAF FB page# of stories uploaded30303030120 -
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c. Posting of tweets at PCAF Twitter page# of tweets posted30303030120 -
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4.3 Generation of Reach (pageviews, impressions, reach, etc)0 -
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a. PCAF website# of pageviews generated1950019500195001950078,000 -
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b. PCAF FB page# of posted reached generated30000300003000030000120,000 -
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c. PCAF Twitter# of impressions generated21002100210021008,400 -
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4.4 Non-traditional Media0 -
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> Participate in agri-fishery exhibits# of exhibits participated in1113 50,000.00 1,500.00 400,000.00 5,000.00 456,500.00 Outsource booth fabrication:
> PhP300K-June
> PhP100K-Aug
> PhP000K- Dec (Re-use materials)
> PhP5K- meal (laborers)

Traveling expenses:
>PhP50K
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> Celebration of special events/ support to other agencies' advocacies# of designes for events/advocacies supported12227 30,000.00 30,000.00 Cost of tarpaulin printing/advertorial
(Feb-PhP10K, Aug-PhP25K for tarp printing)
*PR should be made by Feb

Note: Tarps for Anniv will be charged to Exhibit
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> Media linkages activities# of activities organized01012 500.00 508,000.00 508,500.00 * PhP400K for Public and Media Relations services (PR submission on March, full blown on April)

* PhP110,000 (Advertisement) (Dec Ad)
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II. Package and transform key agency knowledge and information (e.g replicable program/project experiences, good/best innovative practices, successful models, lessons learned, network of experts, etc.) into popular and digital forms for widespread dissemination and diffusion to partners and stakeholders 0 -
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1. Document agency activities# of activities documented22228 -
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2. Produce and distribute various knowledge products2.a Develop and design various knowledge products0 -
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> Quarterly Newsletter# of newsletter developed and designed11114 15,000.00 15,000.00 Printer ink, paper
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> Annual Report Lay-out# of Annual Report lay-out developed10001 5,000.00 5,000.00 Printer ink, paper
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2.b Print and distribute various knowledge products0 -
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> Quarterly Newsletter# of copies printed & distributed900090009000900036,000 380,000.00 380,000.00 PhP10.50 per copy
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> Annual Report # of copies printed & distributed050000500 250,000.00 250,000.00 PhP500 per copy
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3. Design and package info materials for other units# of materials designed/package22228 20,000.00 20,000.00 Supplies and materials
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4. Develop new knowledge products# of knowledge products developed, designed and packaged01102 65,672.09 65,672.09 Ink, paper, special paper, sticker, etc.
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5. Reproduce/print new knowledge products developed# of copies reproduced0500100010002,500 400,000.00 570,000.00 970,000.00 * (PhP400k)Rental of OKI printer with specialty paper for infographics and Express will be charged to MITHI for 2023

* PhP570 for printing/development of other KPs/Evaluative Studies
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III. Develop, implement and maintain agency information management system data/ knowledge base, (Maintenance of ICT systems in the workplace)0 -
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1. Develop/maintain/update centralized/knowledge protal databases, dashboards for internal and external users# of knowledge portal/databases/dashboards developed/maintained/updated11114 -
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* Maintain and update (security, firmware, the like)# of dashboard maintained11114 -
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2. Ensure maintenance of ICT work stations (internet, website, upgrade of softwares)# of ICT work stations maintained60606060240 -
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IV. Provide PCAF-related data and information that will meet required informational requirements of stakeholders, oversight agencies and National Information Network0 -
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1. Maintain website for PCAF# of websites maintained11114 -
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V. Develop knowledge management and knowledge sharing technology support instruments, tools and templates for identifying, capturing, sharing, creating and generating new knowledge, and diffusing knowledge and information0 -
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1. Gather, track, sort and file news articles related to the sector# of articles filed30303030120 -
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2. Plan, develop and validated relevance of knowledge products & knowledge sharing services# of Planning sessions conducted11 -
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VI. Facilitate development and strengthening of learning and knowledge sharing culture within PCAF, between and among its partners and stakeholders and between and among NAF Council and its instrumentalities0 -
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1. Coordinate small/focused group/roundtable discussions or "kapehan" sessions for exchange/sharing of knowledge/learning within PCAF, between and among its partners and stakeholders and between and among the NAF Council and its instrumentalities# of group discussions held00224 48,000.00 48,000.00 Virtual Kapehan
Communication allowance of KMS employees (4,000 a month)
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 50,000.00 - 525,672.09 - - 530,000.00 - 48,000.00 - - 2,000.00 550,000.00 508,000.00 1,306,000.00 238,000.00 - 3,757,672.09
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3157672.09
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Prepared by:Jezebel CampanielApproved by:Estrella V. Tulay- 600,000.00 from PPS
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OIC Section ChiefDivision Chief
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Date Signed: (MM-DD-YY)
Date Signed: (MM-DD-YY)
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