2022 Travel Expense Claim (TEC) rev 2022 - Effective July 1, 2022.xlsx

	A	B	C	D	E	G	H	I	J	K	L	M	N	O	P	Q	S	T	U	V	W
1	Accounts Payable
2	TRAVEL EXPENSE CLAIM (TEC)
3	STD. 262																	AP USE ONLY:		TRV
4	Traveler's Name									Department & Title						Phone Number and/or email
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6	Destination									Purpose of travel						Preparer/Department Contact
7
8	TRAVEL EXPENSES																PAID DIRECT BY SDSU				TOTAL
9	Date / Time	Destination	Lodging	Internet Charges	Meals	International or Incidental	Airfare	Baggage Fees	Rental Car/Fuel	Parking/ Taxi/Tolls	Conference Fee		62.5 cents/mile for Private Car		Estimated Total Trip Costs		Corporate Travel Card	Direct Payments	Travel Advance		Amount Due Traveler
10												Other	62.5 cents/mile for Private Car
11												Other	Miles	Amount
12					B:
13					L:
14					D:
15					B:
16					L:
17					D:
18					B:
19					L:
20					D:
21					B:
22					L:
23					D:
24					B:
25					L:
26					D:
27					B:
28					L:
29					D:
30					B:
31					L:
32					D:
33					B:
34					L:
35					D:
36					B:
37					L:
38					D:
39	Travel Advance
40	Totals
41														Organization	Activity	Natural Account	Endeavor	Fund	Function	Reserved
42	Travel Expense Claim instructions:										Account Number to charge:									0000
43	Travel Expenses: Enter all trip expenses. Include Travel Card charges and Direct Payments. If a travel advance													Organization	Activity	Natural Account	Endeavor	Fund	Function	Reserved
44	was provided, the amount must be entered under the Paid Direct By SDSU section, last column.										Account Number to charge:					66140				0000
45	Total Trip Costs: Auto calculated. Traveler's total cost of trip.																	Max to pay: Trip Total:
46																		Max to pay: Traveler:
47	Paid Direct by SDSU-Corporate Travel Card: Enter amts charged to the CTC. Attach original itemized receipts to TEC.										If requesting meal reimbursement for a conference provided meal, please explain why.
48	Paid Direct by SDSU-Direct Payments: Enter amounts that we paid directly by SDSU (airfare, registration, etc.).										If this is a supplemental claim, please indicate so here, providing the original claim number:
49	Paid Direct by SDSU-Travel Advance: If a travel advance was issued, enter amount in last row of column.										Select the reason for meals ouside of conference itinerary:							Select Reason:
50	Amount Due Traveler: Auto calculated. Travel Expenses minus Paid Direct by SDSU equals amount due traveler.										Select the reason for meals ouside of conference itinerary:							Select Reason:
51	A Conference/Event agenda is required to be submitted with the Travel Expense Claim, or similar documentation such as a meeting invite. A flight comparison is required to be submitted with the Travel Expense Claim when arriving or departing from business travel 24 hours or more before or after the business event. A standard highway mileage map is required for each mileage destination being requested for reimbursement.										Comments:
52	I HEREBY CERTIFY: a) That I received authorization to travel; b) this travel was necessary to conduct official business; c) expenses are true and accurate in accordance with SDSU Travel Procedures and Regulations; d) I will not seek reimbursement from any other source; e) if requesting mileage reimbursement, I have satisfied the State Defensive Driver Training requirements.
53	Traveler's Signature:												Date:					Last 4 digits of travel card if applicable:
54
55	ALL FAH APPROVAL WILL BE DONE THROUGH ORACLE Payment authorization is in Accordance with the SDSU Fiscal Authorization Hierarchy (FAH)
56																				AP Rev. 5/2022
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