ABCDE
1
Date DueCompleted?Assigned ToTasksNotes
2
JAN Board MeetingSuperintendent/Business ManagerSubmit final draft of the amended budgetThe board may review and change the adopted budget, with respect to both revenues and expenditures, at any time prior to January 31. C.R.S. 22-44-110. Note: depending on the budget adjustment, may require an appropriation resolution and/or a use of a portion of beginning fund balance resolution.
3
JAN Board MeetingSchool Board DirectorsDesignate public notice posting placeNPSD posts on front of school building and at Mountain Valley Bank front vestibule
4
JAN Board MeetingSchool Board SecretaryComplete board director financial disclosuresIndividual members must initiate
5
JAN Board MeetingSchool Board DirectorsEvaluate superintendent's performanceThe timeline is set
6
JAN Board MeetingSuperintendentProvide legislative update
7
JAN Board MeetingSuperintendentProvide an update on any BEST projects
8
Per CASB CalendarSchool Board DirectorsAttend CASB winter conference
9
Per CASB CalendarSchool Board President School Board Recognition Month
10
Date DueAssigned ToFebruary TasksNotes
11
FEB Board MeetingNot StartedSchool Board PresidentReview superintendent's contractNot this year
12
FEB Board MeetingIn ProgressSuperintendentProvide first draft of school calendar- In 2026-2027- The calendar adoption process should begin in December with the committee.The 26-27 calendar was adopted last year, this is just a review of what was adopted with a few changes that we can review and then bring it back in March to adopt.
13
FEB Board MeetingIn ProgressSuperintendentProvide legislative update
14
FEB Board MeetingIn ProgressSuperintendentProvide update on BEST grant application progressIs scheduled in the Board Reports section
15
FEB Board MeetingNot StartedSuperintendentReview status on upcoming year's budget developmentWe have started working on possible salary adjustments for next year but it won't be brought until March.
16
FEB Board MeetingNot StartedSchool BoardSuperintendent Evaluation Executive SessionNot this year-- the board has other potatoes to fry
17
Per CHSAA CalendarNot StartedAthletic DirectorBegin track and field practiceSeems a little early. :)- March?
18
FEB Board MeetingIn ProgressPrincipal/SuperintendentRequest funding for Driver's Ed program from MPEThe request must be made 21 days before the March MPE board meeting. n our home page https://www.mpei.com/ you will see the “Community” box on the far right side, in that box there is a link to “Donation Requests” https://mpei.com/donation-request this is where you will need to go in order to request funds for future programs.
19
Date DueAssigned ToMarch TasksNotes
20
MAR 1CompleteBusiness ManagerPost financial data.Post the required current financial data file to the district's financial transparency webpage.
21
MAR Board MeetingCompleteSuperintendentProvide final draft of school calendar
22
MAR Board MeetingCompleteBusiness ManagerReview health insurance for upcoming yearPlan for a 1-5% increase- better than last year! With that said, the state has a new school district health consortium that Ryen and I are beginning to review.
23
MAR Board MeetingCompleteSuperintendentProvide legislative updateIn Supt Report
24
MAR Board MeetingCompleteSuperintendentProvide update on BEST grant application progressNo Updated at this time- Due March 3
25
MAR Board MeetingCompleteSuperintendentAction Item for Superintendent RenewalNew Super Contract
26
MAR Board MeetingCompleteSuperintendentSubmit principals contractsAction Item- March- Pending
27
MAR Board MeetingIn ProgressSuperintendentReview status on upcoming year's budget developmentDiscussion Item- March and April
28
Date DueAssigned ToApril TasksNotes
29
APR Board MeetingNASchool Board SecretaryComplete board director financial disclosures
30
APR Board MeetingIn ProgressBusiness ManagerSubmit district liability insurance for upcoming yearThis will be in May or June
31
APR Board MeetingIn ProgressPrincipal/BoardSubmit plan for teacher and staff appreciation weekAction Item in May
32
APR Board MeetingIn ProgressPrincipalsSubmit Draft of Student and Parent/Guardian Handbook (including Course Descriptions) for upcoming yearWill be June or August
33
APR Board MeetingIn ProgressSuperintendentProvide legislative updateSuperintendent Report
34
APR Board MeetingIn ProgressBusiness ManagerReview status on upcoming year's budget developmentDiscussion Item-
35
APR Board MeetingNASuperintendentSubmit personnel nonrenewals
36
APR Board MeetingCompleteSuperintendentSubmit certified non-probationary and probationary teachers HS coaches
37
Date DueAssigned ToMay TasksNotes
38
MAY 11CompleteBusiness ManagerSubmit 4-Day school week application to state
39
May 17-18In ProgressSchool Board President and SuperintendentAttend BEST CCAB MeetingCCAB meetings are to make recommendations to the State Board for Award. It is schedule for May 12th virtually at 1:30pm.
40
MAY 31In ProgressSuperintendentReview upcoming year's budgetSubmit the proposed budget to the board of education by May 31 (i.e., thirty days prior to the beginning of the budgeted fiscal year). C.R.S. 22-44-108.
41
MAY Board MeetingIn ProgressDAC ChairSubmit recommendations regarding the prioritization of expenditures of district moneys.School-level accountability committees make recommendations to Board, district accountability committee and superintendent relative to prioritization of expenditures of district moneys by each school. (C.R.S. 22-7-207) Superintendent considers recommendations by school level committees when formulating budget requests presented to Board. (C.R.S. 22-7-207) Board considers recommendations prior to adopting budget. (C.R.S. 22-7-105)
42
MAY Board MeetingNot StartedSchool Board PresidentApprove CASB membership renewalWE have not recieved the invoice yet
43
MAY Board MeetingNASchool Board PresidentPrepare for new board director recruitment and fall electionOnly in odd years unless there is a resignation
44
MAY Board MeetingNot StartedSchool Board PresidentPresentation by Athletic Director and Principal in board reports June State of the District presentation
45
MAY Board MeetingIn ProgressPrincipalsApprove Student and Parent/Guardian Handbook (including Course Descriptions) for upcoming year
46
MAY Board MeetingNot StartedSuperintendentReview report on safe schools
47
MAY Board MeetingIn ProgressSuperintendentEnsure completion of principal and teacher evaluationsOn track- Teacher evaluations will be completed by the 20th of May as required by law. Classified employee evaluations will be completed by the last week of May- Custodial, Nutrition Services, and Parapro's evaluations have been completed.
48
MAY Board MeetingIn ProgressSuperintendentProvide legislative update
49
MAY Board MeetingNot StartedBoard MembersComplete Board rubric survey
50
MAY Board MeetingCompleteSuperintendentSubmit classified staff recommended for renewal- in progress
51
Date DueAssigned ToJune TasksNotes
52
JUN 10Not StartedBusiness ManagerPublish public notice of budgetWithin ten days after submission of the proposed budget, publish a notice stating that the proposed budget is on file, etc., and stating the date, time and place specified when the board of education will consider adoption of the proposed budget. C.R.S. 22-44-109.
53
JUN 15Not StartedBusiness ManagerAuthorize CDE to transfer money to vocational rehabilitationAuthorize CDE to withhold monthly shares of up-front matching requirement for School-to-Work Alliance Grant (SWAP) and transfer of money directly to Vocational Rehabilitation on behalf of the school district. C.R.S. 22-54-115.
54
June Board MeetingIn ProgressSchool Board PresidentReview CASB eClassrooms learning opportunities for directorsCASB podcasts and pd available.
55
JUN 25N/ABusiness ManagerRepay outstanding cash flow loansRepay outstanding cash flow loans, if any, to State Treasurer; or later if alternative date provided by the State Treasurer. C.R.S. 22-54-110.
56
JUN 25N/ABusiness ManagerRepay outstanding contingency reserve loans, if any, to CDERepay outstanding contingency reserve loans, if any, to CDE based on the agreement in the reserve request; or later if alternative date provided by CDE.
57
JUN 30In ProgressSuperintendentSubmit Consolidated Federal application and Budget to CDEThe consolidated application(How we get our Title Funds) is not released yet due to delays in states recieving Title dollars. Title 1, which is our largest Title revenue has been confirmed, although the amount will be reduced due to declining enrollment across the state. Title II and Title IV which is mainly professional development is up in the air. Title III - ELL funding will likely be cut, however; our allotment is so small, it will not impact our overall budget.
58
JUN Board MeetingNot StartedSuperintendent/BoardResolution to go for a bond measure for a school replacement . by July 2023- 110 days prior to the election
59
JUN Board MeetingIn ProgressAthletic DirectorSubmit coaches for upcoming fall/winter for board consideration and approval
60
JUN Board MeetingNot StartedData ManagerAnnual report on graduation rateEnd of Year Reporting is in progress
61
JUN Board MeetingNot StartedData ManagerAnnual report on suspensions and expulsions.End of Year Reporting is in progress
62
JUN Board MeetingNot StartedSchool Board PresidentPrepare for new board director recruitment and fall election
63
JUN Board MeetingNot StartedSuperintendentProvide legislative update
64
June Board MeetingNot StartedBusiness ManagerApprove student activity fee schedule for upcoming yearWill Review for June BOE meeting for handbook.
65
JUN Board MeetingIn ProgressSuperintendentSubmit upcoming year's budget for board consideration and approvalFormally adopt, by appropriate resolution, the budget, the appropriation resolution and the use of a portion of beginning fund balance resolution, if necessary. C.R.S. 22-44-105, 22-44-107, 22-44-110.
66
Per CASB CalendarNASchool Board PresidentDraft CASB resolution for delegate assembly
67
June Board meetingIn ProgressSuperintendentESEA General Assurance Form must be approved by the board and submitted with the consolidated application by June 30th of each year.
68
June Board MeetingNot StartedPrincipal/SuperintendentMPE funding program- mini grant The request must be made 21 days before the July MPE board meeting. n our home page https://www.mpei.com/ you will see the “Community” box on the far right side, in that box there is a link to “Donation Requests” https://mpei.com/donation-request this is where you will need to go in order to request funds for future programs.
69
Date DueAssigned ToJuly TasksNotes
70
JUL 1Not StartedBusiness ManagerUpdate financial transparency websiteEnsure continuing compliance with Financial Transparency. C.R.S. 22-44-304.
71
JUL Board MeetingNASchool Board SecretaryComplete board director financial disclosures
72
JUL 29Not StartedSuperintendentNotify county clerk of formal action to participate in an election
73
Date DueAssigned ToAugust TasksNotes
74
AUG 15CompleteBusiness ManagerGas and Snow Removal Bids
75
AUG 15CompleteBusiness ManagerSubmit student transportation reimbursement claimSubmit to CDE the pupil transportation reimbursement claim (Form CDE-40). C.R.S. 22-51-105.
76
August Board MeetingNot StartedBusiness ManagerPost fuel and snow removal bids*Sessions has let us know they would like for us to try and find a new snow removal company.
77
AUG 15In ProgressBusiness ManagerBegin populating financial data.December financial data pipeline open to begin populating data. Due December 31.
78
AUG 25CompleteSuperintendentReview total assessed valuation and actual value of taxable property in districtCounty assessor certifies to school district the total assessed valuation and the actual value of the taxable property in the district. C.R.S. 39-5-128. See also December 10, December 15.
79
AUG Board MeetingIn ProgressBusiness ManagerProvide update on financial audit.Must have books to Independent Auditor Tim Mayberry by August 31.
80
AUG Board MeetingIn ProgressBusiness ManagerReview any changes needed in the budget since the June adoption
81
AUG Board MeetingCompleteSchool Board PresidentReview new board director recruitingNot this year
82
Per CHSAA CalendarCompleteAthletic DirectorBegin fall sports practice
83
AUG Board MeetingNASchool Board PresidentSubmit CASB resolutions for delegate assembly
84
AUG Board MeetingCompleteSuperintendentReview Extra Curricular, Student and Parent/Guardian Handbook
85
AUG Board MeetingNot StartedSchool Board PresidentEstablish Superintendent Evaluation Plan
86
AUG Board Meeting or by the 26th of AugCompleteSuperintendentElection IGA/Ballot Language/County Letter of Agreement
87
Aug 6- 29thCompleteBOE membersPick up candidate petitions- which are avaiable on Aug 6 at the Courthouse. Candidates have until August 29th to return with the required number of signatures. Debbie has picked hers up
88
Date DueAssigned ToSeptember TasksNotes
89
September 05CompleteSuperintendentBallot Language Due to HayleBallot Language is complete
90
SEP 15CompleteBusiness ManagerTransportation Claim Reimbursement CDE 40This report was submitted in 2024
91
SEP 30CompleteBusiness ManagerGrant Annual Financial Reports (AFRs)EOY Annual Financial Reports (AFR) with CDE- Federal Grants
92
SEP Board MeetingIn ProgressBusiness ManagerAudit Preparation
93
SEP Board MeetingNot StartedBusiness ManagerSubmit second draft of amended budget.We feel that this is only an update of any concerns as there is no way we can present an amended draft until after Oct. count.
94
SEP Board MeetingCompleteAdministrationReview Superintendent/Princpal's report on student achievement data
95
SEP Board MeetingCompleteSchool Board PresidentDiscuss CASB fall regional meetingsNo one was interested or could attend
96
SEP Board MeetingCompleteSuperintendentReview CDE accreditation ratingMAR 1 DAC Chair Disseminate state accountability report. Within a reasonable time after completion of the state accountability report, each school shall notify the parents/guardians of each student enrolled in the school of the availability on the Internet of the state accountability report. Printed copies of the report will be made available, upon request, to parents and members of the public. A school-generated report may be included or inserted in the state accountability report as long as the school report does not refute information included in the state report.(C.R.S. 22-7-606) The report was sent to the paper on September 5, 2023
97
SEP Board MeetingNot StartedSchool Board PresidentReview CASB resolutions to prepare for delegate assemblyN/A
98
SEP Board MeetingCompleteSuperintendentConsider and discuss applying for BEST grantThe board plans to go for a BEST grant in 2026
99
SEP Board MeetingCompleteSuperintendentReview Employee Handbook
100
SEP Board MeetingIn ProgressSuperintendentReview organizational culture and climate surveyTLCC survey--Was given at the end of the year. Will provide the results.