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Submittal Register — Division 23 (HVAC) · generated by Plinta from a 172-page project manual · every row cites its source page
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#Submittal TypeRequirement
Spec Page
CitationSource text (verbatim from the spec)
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1Closeout / O&MProvide O&M manual data including performance data, fan curves, pump curves, electrical characteristics, complete nomenclature, and options furnished with equipment1verifiedConsultant shall pay particular attention to the submittals and O&M Manual requirements. In addition to O&M manual data, provide all performance data, including Fan curves, pump curves, electrical characteristics, complete nomenclature, list all options furnished with equipment and equipment startup reports.
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2Test ReportsProvide equipment startup reports as part of O&M/submittal data1verifiedprovide all performance data, including Fan curves, pump curves, electrical characteristics, complete nomenclature, list all options furnished with equipment and equipment startup reports.
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3OtherDivisions 21-23 Contractor(s) to transmit to General Contractor, prior to starting work, all changes of electrical characteristics resulting from equipment substitution2verifiedIt shall be the responsibility of the Divisions 21 through 23 Contractor(s) to transmit to the General Contractor prior to starting work, all changes of electrical characteristics which result from any substitution of equipment.
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4Product DataProvide submittals for all mechanical equipment to Divisions 26-28 Contractor(s) for coordination review2verifiedProvide submittals for all mechanical equipment to Divisions 26 through 28 Contractor(s).
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5Product DataElectrical Contractor shall transmit product data showing sizes, heights and locations of light fixtures to the General Contractor and Mechanical Contractor for coordination3verifiedElectrical Contractor shall transmit final approved shop drawings and product data showing sizes, heights and locations of light fixtures to the General Contractor and Mechanical Contractor to properly allow this coordination to take place.
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6Shop DrawingsElectrical Contractor shall transmit final approved shop drawings showing sizes, heights and locations of light fixtures to the General Contractor and Mechanical Contractor for coordination3verifiedElectrical Contractor shall transmit final approved shop drawings and product data showing sizes, heights and locations of light fixtures to the General Contractor and Mechanical Contractor to properly allow this coordination to take place.
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7Shop DrawingsTransmit shop/layout drawings for coordination purposes to allow proper installation of mechanical and electrical equipment in mechanical/electrical rooms and other areas4fuzzyAlso transmit for coordination purposes the shop/layout to allow proper installation of mechanical and electrical equipment in mechanical and electrical rooms and other such areas.
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8Product DataSubmit product data for gauges11verifiedProduct Data:
a. Gages
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9Product DataSubmit product data for hangers11verifiedb. Hangers
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10Product DataSubmit product data for expansion joints11verifiedc. Expansion Joints
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11Product DataSubmit product data for thermal hanger shields11verifiedd. Thermal Hanger Shields
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12Shop DrawingsSubmit shop drawings for expansion joints, pipe guide and anchor layout11verifiedShop Drawings:
a. Expansion joints, pipe guide and anchor layout.
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13Closeout / O&MLocate all drain valves and air vents on Record Drawings12verified4. Locate all drain valves and air vents of “Record Drawings”.
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14Test ReportsSubmit hydrostatic/air test report for piping systems within 7 days of each test, including date, time, place, duration, personnel, results, corrective action, temperature, and section tested13verifiedTest Report: The test report shall contain the following and be submitted within 7 days of
each test:
1. Date, time, and place of test.
2. Duration of test
3. Persons responsible for testing
4. Results of test
5. Action taken to correct deficiency.
6. Outside air dry bulb temperature
7. Specific section of piping tested.
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15Closeout / O&MSubmit operating and maintenance data for valves16verifiedOperating and Maintenance Data:
a. Valves
b. Specialties
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16Product DataSubmit product data for valves16verifiedProduct Data:
a. Valves
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17Product DataSubmit product data for specialties16verifiedProduct Data:
a. Valves
b. Specialties
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18OtherTurn over one portable balancing flow meter to the Owner for meters above 4 inches18verifiedAbove 4”, Factory tested accuracy shall be 2%, low loss design, sized such that designed flows fall within the mid-range of the meter scale, with a maximum installed pressure drop of 2.0 feet. One portable meter shall be turned over to the Owner.
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19OtherProvide metal identification tag with chain for each installed Venturi meter, stamped with unit/zone, model number, flowrate, and differential pressure18verifiedProvide a metal identification tag with chain for each installed Venturi. The tag to be stamped with the unit or zone, Venturi model number, flowrate in GPM and differential pressure.
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20Product DataSubmit product data for equipment pads19verifiedShop Drawings and Product Data:
a. Equipment Pads.
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21Product DataSubmit product data for spring type isolators19verifiedb. Spring Type Isolators.
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22Product DataSubmit product data for vibration hangers19verifiedc. Vibration Hangers.
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23Product DataSubmit product data for flexible connections19verifiedd. Flexible Connections.
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24Product DataSubmit product data for acoustical floor, ceiling and wall seals19verifiede. Acoustical Floor, Ceiling and Wall Seals.
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25Shop DrawingsSubmit shop drawings and product data for equipment pads19verifiedShop Drawings and Product Data:
a. Equipment Pads.
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26Shop DrawingsSubmit shop drawings and product data for vibration hangers19verifiedc. Vibration Hangers.
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27Shop DrawingsSubmit shop drawings and product data for flexible connections19verifiedd. Flexible Connections.
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28Shop DrawingsSubmit shop drawings and product data for acoustical floor, ceiling and wall seals19verifiede. Acoustical Floor, Ceiling and Wall Seals.
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29OtherDefine specific sound attenuation package requirements including estimated sound power levels at property line on contract documents where sound enclosures are required20verifiedSpecify sound enclosures where specified equipment is not available with required
sound attenuation packages. Define specific sound attenuation package
requirements on contract documents. Requirements shall include estimated sound
power levels at property line.
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30Shop DrawingsSubmit shop drawings for pipe identification21verified1. Shop drawings
a. Pipe identification
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31Shop DrawingsSubmit shop drawings for valve tags21verified1. Shop drawings
a. Pipe identification
b. Valve tags
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32Shop DrawingsSubmit shop drawings for equipment identification21verifiedc. Equipment identification
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33CertificatesBalancing agency to provide AABC National Guarantee Certification or NEBB equivalent, plus extended warranty23verifiedThe balancing agency shall provide an AABC National Guarantee Certification or NEBB equivalent. In addition, the balancing agency shall include an extended warranty thought one (1) full heating and cooling season after completion of the test and balance work, during which time the Architect at his discretion, may request a re-check of the setting of any outlet, supply air fan, exhaust fan, etc., as listed in the Balancing Report.
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34Test ReportsSubmit written communication to controls installer of setpoint/parameter changes or discrepancies affecting control system during TAB23verifiedControl System Coordination Reports: Communicate in writing to the controls installer all setpoint and parameter changes made, or problems and discrepancies identified during TAB that affect, or could affect, the control system setup and operation.
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35Test ReportsSubmit Balancing Report upon completion of TAB work23verifiedBalancing Report: At completion of work submit Balancing Report.
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36Test ReportsProvide pre-construction balance report for major mechanical equipment/terminal unit replacement work, including measurement of existing conditions for reference23verifiedWhere required for the scope of work for major mechanical equipment replacement, terminal unit replacement, or similar, provide pre-construction balance. Pre-construction balance shall include measurement of existing conditions for use as reference during final balance.
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37WarrantyProvide extended warranty covering one full heating and cooling season after TAB completion with technician support for re-checks23verifiedThe balancing agency shall provide technicians to assist the Architect in making any tests he may require during this period.
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38OtherProvide written notification within 24 hours to GC, engineer, and owner of any component/system deficiencies25verifiedProvide written notification (within 24 hours) to the general contractor, engineer, and owner or his/her representative of any component and/or system deficiencies.
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39Test ReportsTabulate check/adjust/balance results on acceptable forms with minimum specified data25verifiedCheck, adjust and balance air and water systems to meet the design performance and tabulate results on acceptable forms. Minimum data to include amperage, voltage input, and thermal heater capacity of each motor, equipment nameplate data, operating speed, pressure drop across each filter bank, pressure rise across each fan and pump, CFM capacity each outlet, zone and fan, and heating or cooling capacity of each coil or element.
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40Test ReportsAfter 11 months of occupancy, perform complete system analysis report and submit full report to Architect (warranty period inspection)25verifiedWarranty Period Inspection: After eleven (11) months of occupancy, perform a complete report of total system analysis with full report to Architect. Put controls through normal operating cycles (do not change any calibration point).
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41CertificatesCalibration histories for TAB instruments shall be available for examination26verifiedCalibration histories for each instrument shall be available for examination.
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42Test ReportsProvide boiler operating condition/thermal efficiency data; provide copy of independent testing agency report if TAB Contractor does not perform boiler testing26verifiedBoilers: provide data for boiler operating conditions and thermal efficiencies. (Provide a copy of the independent testing agency report if the TAB Contractor does not perform testing.)
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43Test ReportsProvide system static pressure profiles across all air handling unit and system components, with pressure drops recorded for various components and OSA modes26verifiedProvide system static pressure profiles that identify pressure differences across all components of air handling units and built-up systems. Pressure drops shall be individually measured and recorded for intake and exhaust vents, hoods, louvers, manual and auto control dampers, filters, coils, evaporative coolers, fans, etc.
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44Test ReportsMeasure and record building static pressure adjacent to entries, noting discrepancies26verifiedBuilding static pressure adjacent to entries shall be measured and recorded. Adjust systems to maintain a positive pressure of 0.05” w.c. where possible. Note any discrepancies.
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45Test ReportsSubmit comprehensive TAB Report including all test/balance data and discrepancies with specified minimum content items27verifiedThe report shall include all test and balance data, as well as information on any discrepancy from specifications or performance standards. All discrepancies shall be included in a separate section.
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46Test ReportsInclude overload protection data for all motors, starter/VFD information and ratings, noted discrepancies for electrical contractor if applicable, within the TAB report27verifiedOverload protection data for all motors shall be recorded. Starter and/or VFD brand, model, enclosure type, installed overload devices, original ratings and set points (and revised device ratings and set points when applicable) shall be recorded.
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47Shop DrawingsInclude reduced-size (11x17) drawings in the TAB report marking all terminals, equipment, and referencing device test reports28verifiedA reduced set of drawings (11” x 17”) shall be included in the report with all terminals (VAV boxes, air outlets, inlets, coils, unit heaters, finned tube loops, radiant panel loops, etc.) clearly marked, all equipment designated, and all referenced to the device test reports.
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48Test ReportsSubmit bound copies of final TAB report to owner at least 15 days prior to mechanical contractor's request for final inspection, signed and sealed by supervising PE/certified TAB supervisor and technician28verifiedThe TAB contractor shall submit bound copies of the final TAB report to the owner or his/her representative at least 15 days prior to the mechanical contractor’s request for final inspection. The report shall include all operating data as previously listed, a list of all equipment used in TAB work, and shall be signed by the supervising professional engineer or certified TAB supervisor and certified TAB technician and affixed with his certification seal.
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49Closeout / O&MSubmit two copies of Demonstration and Training DVDs within seven days of end of each training module29verifiedSubmit two copies within seven days of end of each training module.
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50OtherSubmit two copies of outline of instructional program for demonstration and training, with schedule of dates/times/length/instructor names, learning objectives and outline for each training module29verifiedSubmit two copies of outline of instructional program for demonstration and training, including a schedule of proposed dates, times, length of instruction time, and instructor' names for each training module. Include learning objective and outline for each training module.
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51OtherProvide an applied label on each DVD copy with project name, photographer name/address, architect name, contractor name, and date of recording29verifiedOn each copy, provide an applied label with the following information:
1. Name of Project.
2. Name and address of photographer.
3. Name of Architect.
4. Name of Contractor.
5. Date of recording.
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52OtherDo not submit instruction program until operation and maintenance data has been reviewed and approved by Architect and Engineer (sequencing condition on submittal)29verifiedCoordinate content of training modules with content of approved emergency, operation, and maintenance modules. Do not submit instruction program until operation and maintenance data has been reviewed and approved by Architect and Engineer.
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53CertificatesCombustion test shall be witnessed and certified by a Colorado State Registered Mechanical Engineer hired by the Contractor.32verifiedAbove combustion test shall be witnessed and certified by a Colorado State Registered Mechanical Engineer hired by the Contractor.
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54Test ReportsManufacturer's representative shall report in writing to Architect/Engineer on verification of installation, including any installation errors or faults.32verifiedOn verification of the installation the manufacturer’s representative shall report in writing to the Architect/Engineer. Report shall include any installation errors, or other fault in the system that would affect the performance of the system.
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55Test ReportsBoiler/water heater combustion test date, firm/individual name, and test report shall be submitted in triplicate to Owner.32verifiedThe date of the above test and name of firm or individual making this test (Note: The Owner shall be notified 3 or 4 days prior to test) shall be submitted in triplicate, together with test report submitted in triplicate to the Owner.
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56Test ReportsStart-up/Field Test (SU/FT) reports for each item of equipment require Engineer's approval and must be included with respective equipment submittals.33verifiedEngineer’s approval is required for all Start-up/ Field Tests (SU/FT) reports which will be used by the manufacturer’s representative for each item of equipment to be started. This report is to be included with the respective equipment submittals.
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57Test ReportsCompleted start-up reports showing field tests performed to prove compliance with specified performance criteria shall be submitted to the engineer of record upon completion of testing.33verifiedCompleted start-up reports showing all field tests performed to prove compliance with the specified performance criteria shall be submitted to the engineer of record, upon completion and testing of the system.
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58Test ReportsSU/FT reports shall include minimum specified information: job information sheet, location, contacts, nameplate data, pre-start checklist, and test/start-up log data.33verifiedThe following information, as a minimum, shall be included in the SU/FT reports, along with any additional testing procedures required and/or recommended by the manufacturer.
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59Product DataSubmit product data for insulation, adhesive materials, and installation instructions35verifiedProduct data: Submit for insulation, adhesive materials, and installation instructions.
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60Closeout / O&MSubmit Operating and Maintenance Data for variable frequency drives40verifieda. Operating and Maintenance Data:
b. Variable Frequency Drives
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61Product DataSubmit product data for variable frequency drives40verifiedShop Drawings and Product Data:
2. Variable Frequency Drives
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62Shop DrawingsSubmit shop drawings for variable frequency drives40verifiedShop Drawings and Product Data:
2. Variable Frequency Drives
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63OtherInstruct Owner's personnel on VFD operation, with factory-trained service technician supervising start-up of each VFD (demonstration/training obligation, closeout-related)41verifiedDemonstration: Instruct the Owner’s personnel in accordance with Section 23 05 95. Factory trained service technician to supervise start-up each variable frequency drive.
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64CertificatesControl Contractor to certify in writing that the control system has been fully exercised through every operating mode and performs per sequence of operation, including printout of all points with set point values and status42verifiedCertification: At the completion of the project, the Control Contractor shall verify in writing that the control system has been fully exercised through every mode of operation and that the installed system performs exactly as specified in the sequence of operation. The Engineer will not conduct a final inspection of this project until receipt of this certification. Certification shall include as a minimum, a printout of all points of control with set point values and current operating status.
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65Closeout / O&MSubmit Operating and Maintenance Data for BMS/ATC systems42verifiedOperating and Maintenance Data:
a. BMS/ATC systems
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66Closeout / O&MDemonstration of control work to District controls manager including verification of equipment application/sequence, delivery of as-built control diagrams, sequences of operation, and equipment O&Ms42verifiedFinal acceptance and project completion shall not be considered until verification of control work is demonstrated to District controls manager. Demonstration shall include verification of specific equipment application and sequence, delivery of as-build control diagrams, sequences of operation, and equipment O&M's.
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67Product DataSubmit product data for all devices showing terminal/port labels, internal switching, etc. for complete understanding of device function42verifiedProduct Data: Include for all devices; show terminal/ port labels, internal switching, etc., as required to enable complete understanding of the function of the device.
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68Shop DrawingsSubmit shop drawings showing wiring diagrams, auto valve schedule, piping diagrams, equipment arrangement in panel fronts, bill of materials, sequence descriptions, temperature control diagram, and control valve schedule42verifiedShop Drawings: Show wiring diagrams, auto valve schedule, piping diagrams for all equipment arrangement in panel fronts, bill of materials for all devices, written descriptions of sequence, temperature control diagram, and control valve schedule.
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69Test ReportsContractor shall perform startup, calibration, testing, and diagnostics, and conduct an acceptance test in the presence of the Owner's Representative or Engineer42verifiedUpon completion of the calibration, contractor shall startup the system and perform all necessary testing and run diagnostic tests to ensure proper operation. Contractor shall be responsible for generating all software and entering all database necessary to perform the sequence of control and specified software routines. An acceptance test in the presence of the Owner's Representative or Engineer shall be performed.
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70Closeout / O&MProvide minimum 16 hours of training in 4-hour blocks, one day per week, on system operations, with demonstration time at job site for Owner's personnel43verifiedThe Contractor shall provide a minimum of 16 hours of training in 4-hour blocks one day per week on system operations and provide control demonstration time at the job site for the Owner's personnel.
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71Closeout / O&MProvide at least 4 hours of classroom training covering hardware, maintenance, operation, sequences, programming, recovery procedures, alarms, and software backups43verifiedThis Contractor shall provide at least 4 hours in one session of classroom training at times and location as directed by the Owner. The training shall focus on design, operation, and maintenance procedures of the products installed and shall cover:
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72Closeout / O&MProvide minimum of two copies of most current control drawings to District before training begins, in addition to shop drawings and O&M manuals43verifiedA minimum of two copies of the most current control drawings shall be provided to the District before the training begins. These shall be in addition to the drawings to be provided under Part 1 Shop Drawing requirements, if the O&M Manuals have not been turned in to the Architect before the time of the training.
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73OtherContractor shall provide factory software upgrades to Owner at no charge for 5 years after system acceptance44verifiedThe contractor will provide factory software upgrades to the Owner at no charge, for a period of 5 years after system acceptance.
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74Product DataContractor to provide documentation that valve components in contact with fluid are compatible with glycol for systems using glycol solutions46verifiedFor systems with glycol solutions, provide documentation that the valve components in contact with the fluid are compatible with glycol.
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75OtherReports and logs shall be capable of being saved to diskette as ASCII file for use by owner-furnished software when PC interface specified48verifiedIn addition, if a PC interface is specified, these reports shall be saved to diskette as an ASCII file for use by other owner furnished software packages.
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76OtherContractor shall give control panel keys to the District Controls Application Engineer at completion of training49verifiedAll control panel locks shall be the same. Contractor shall give the keys to the District Controls Application Engineer at completion of training.
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77Shop DrawingsInternal panel components labeled per function and device identification as shown on control/interlock shop drawings49verifiedEach component shall be individually labeled with function and device identification, as shown on control/interlock shop drawings.
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78OtherWire and cable labeling/coding scheme shall be documented and submitted50verifiedAll wire and cable runs will be labeled or otherwise coded at both ends, the labeling or coding scheme should be well- organized, consistent, and documented (submitted).
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79OtherWiring, including within factory-fabricated panels, shall be labeled with DDC point number/controller number per control drawings51verifiedAll wiring, including wiring within factory-fabricated panels, shall be labeled within 2" of each termination with DDC point number/controller number or other descriptive information.
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80Shop DrawingsAll control equipment identified by control shop drawing designation code and functional description51verifiedAll control equipment shall be clearly identified by control shop drawing designation code and a functional description as follows:
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81Product DataProvide graphics specified by the A/E for use during system start-up, testing, commissioning, and warranty period52verifiedGraphics – Provide that specified by the A/E for use during system start-up, testing, commissioning, and the warranty period.
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82OtherContractor shall furnish the software program and evaluate operation of every control loop as part of testing/demonstration53verifiedThis Subcontractor shall be required to furnish the software program and evaluate the operation of every control loop.
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83OtherContractor shall provide at least two men with two-way communication and demonstrate actual field operation of each control and sensing point for all modes of operation, providing any test equipment required53verifiedThe Contractor shall provide at least two men equipped with two-way communication and shall demonstrate actual field operation of each control and sensing point for all modes of operation, including day, night, summer, winter, occupied, unoccupied, fire/smoke alarm, and power failure modes.
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84Test ReportsControl system testing and demonstration shall be scheduled and performed with District Controls Application Engineer observing/reviewing prior to substantial completion53verifiedPrior to substantial completion, the control system shall undergo a series of tests to verify and demonstrate operation and compliance with this document. These tests and demonstrations shall occur after the Contractor has completed the installation, started up the system, and performed his own performance tests.
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85Test ReportsTesting and demonstration of control system shall be performed and observed/reviewed by District Controls Application Engineer and District's HVAC representative prior to substantial completion53verifiedThe Contractor shall provide at least two men equipped with two-way communication and shall demonstrate actual field operation of each control and sensing point for all modes of operation, including day, night, summer, winter, occupied, unoccupied, fire/smoke alarm, and power failure modes.
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86Closeout / O&MAs-built copies of the control system software (electronic media and printed copy) shall be submitted to the Owner for permanent record purposes after 90 days of proper operation54verifiedAfter the system has operated properly for 90 days following startup of the final component of the heating and air conditioning systems, as-built copies of the software on electronic media and a printed copy shall be submitted to the Owner for permanent record purposes.
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87Closeout / O&MContractor shall provide updated copies of software files on disks whenever changes are made to the software54verifiedWhen changes are made to the software, the Contractor shall immediately provide updated copies of the files on floppy disks.
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88OtherContractor to provide a protocol analyzer (e.g., Wireshark) for use in testing between DDC System and District Front End54verifiedParticipate in all tests required between the DDC System and the District Front End. Provide a protocol analyzer (i.e., Wireshark) for use in the testing.
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89Test ReportsOperational logs for each system showing setpoints, operating points, valve/damper positions, mode, and equipment status shall be submitted to the Architect/Engineer54verifiedOperational logs for each system which indicate all setpoints, operating points, valve/damper positions, mode, and equipment status shall be submitted to the Architect/Engineer. These logs shall cover a 24-hour period and have a sample frequency of not more than 10 minutes. The logs shall be provided in printed and disk formats.
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90CertificatesPresent documented certification of manufacturer training completion for Engineers, Installers, Technicians, and Project Managers upon request58verifiedThe Engineer(s), Installer(s), Technician(s), and Project Manager(s) shall have successfully completed Control System Manufacturer's classes on the control system and shall have documented certification from the manufacture. The Engineer(s), Installer(s), Technician(s), and Project Manager(s) shall present for review the certification of completed training, including the hours of instruction and course outlines upon request.
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91Product DataSubmit manufacturer's cutsheets/product data highlighted for project-specific applicability; general catalogs not accepted60verifiedWhen manufacturer's cutsheets apply to a product series rather than a specific product, the data specifically applicable to the project shall be highlighted or clearly indicated by other means. General catalogs shall not be accepted as cut sheets to fulfill submittal requirements.
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92Product DataSubmit complete bill of materials for Building Control System Hardware indicating quantity, manufacturer, model number, and technical data60verifiedA complete bill of materials of equipment to be used indicating quantity, manufacturer, model number, and other relevant technical data.
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93Product DataSubmit manufacturer's description and technical data (performance curves, spec sheets, install/maintenance instructions) for controller panels, transducers, sensors, actuators, valves, relays, control panels, power supply, batteries, operator interface equipment60verifiedManufacturer's description and technical data, such as performance curves, product specification sheets, and installation/maintenance instructions for the items listed below, and other relevant items not listed below:
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94Shop DrawingsProvide shop drawings or other submittals on all hardware, software, and installation to be provided; two hard copies and one electronic copy, AutoCAD 2022+ on flash drive60verifiedIn addition, System Integrator shall provide shop drawings or other submittals on all hardware, software, and installation to be provided. No work shall begin on any segment of this project until submittals have been reviewed and approved for conformity with the design intent. Two hard copies and one electronic copy are required. All drawings shall be created on AutoCAD Release 2022 or higher and provided on a flash drive.
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95OtherProvide a list/storyboard of color graphic screens to be provided, including required content elements61verifiedA list of the color graphic screens (storyboard) to be provided. Provide as a minimum the following:
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96Product DataSubmit complete bill of materials for Central System Hardware and Software indicating quantity, manufacturer, model number, and technical data61verifiedA complete bill of material of equipment used indicating quantity, manufacturer, model number, and other relevant technical data.
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97Product DataSubmit manufacturer's description and technical data for central system hardware/software components including computers, monitors, power supply, UPS, network switches, OS software, operator interface software, graphic software, third-party software, license agreements61verifiedManufacturer's description and technical data, such as product specification sheets and installation/maintenance instructions for the items listed below and other relevant items not listed below:
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98Shop DrawingsProvide floor plans highlighting locations of all equipment/systems/room sensors and control panel locations61verifiedProvide floor plans highlighting the locations of all equipment / systems / room sensors and control panel locations.