Community Family Literacy Project, Inc.

Conversation Partner Volunteer Application
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Literacy Conversation Partner Agreement

CONVERSATION PARTNERS – VOLUNTEER AGREEMENT FORM This Agreement describes the general policies and procedures that the Community Family Literacy Project, Inc. requires all Literacy Conversation Partner Volunteers to observe: GENERAL RULES Volunteers must make a minimum six-month commitment to the Community Family Literacy Project, Inc. agreeing to meet with their partners an hour to an hour and a half weekly. PRIVACY POLICY Addresses and phone numbers of Family Literacy Project volunteers, staff, and members/students will be held in confidence and not released without prior permission. BOUNDARIES While the CFLP, Inc. encourages free and open communication between volunteers and members/students, the CFLP, Inc. also stresses cultural sensitivity and awareness. Certain topics of conversation and behavior, while acceptable in one culture, may not always be acceptable in others. Please refrain from inquiring about the personal affairs of others, imposing your company on others, or giving advice to anyone without invitation. No one is required to answer personal questions or to participate in conversations that make him or her uncomfortable. • Only qualified professionals should offer medical, legal, or psychological advice. No volunteer should offer or accept these types of advice. POLICY ON FREEDOM FROM HARRASSMENT The CFLP, Inc. will not tolerate, condone, or allow sexual harassment, or harassment based on race, color, religion, national origin, gender, age or disability as described below: • DEFINITION OF SEXUAL HARASSMENT For purposes of this agreement, sexual harassment is defined as unwelcomed or unwanted conduct of a sexual nature (verbal or physical) when: (a) this conduct unreasonably interferes with an individual's work or activities; or (b) this conduct creates an intimidating, hostile or offensive environment. Examples of conduct that, standing alone or as part of a continuing or repeated series of acts, may constitute sexual harassment include, but are not limited to: unwanted sexual advances; demands for sexual favors in exchange for favorable treatment; sexual jokes, flirtations, advances, or propositions; verbal abuse of a sexual nature; graphic verbal commentary about an individual's body, sexual prowess, or sexual deficiencies; leering, whistling, touching, pinching, coerced sexual acts or suggestive, insulting, or obscene comments or gestures; display of sexually suggestive objects or pictures; name calling; storytelling, gossip, comments, or jokes that are derogatory toward a particular sex; asking questions about sexual conduct or sexual orientation or preferences; or harassment consistently targeted at only one sex, even if the content of such harassment is not sexual. • DEFINITION OF HARASSMENT For purposes of this agreement, harassment is defined as verbal or physical conduct that denigrates or shows hostility or aversion toward an individual because of his or her race, color, religion, national origin, gender, age or disability, or that of his or her relatives, friends, or associates; and that: (a) has the purpose or effect of creating an intimidating, hostile, or offensive environment; (b) has the purpose or effect of unreasonably interfering with an individual's work or activities; or (c) otherwise adversely affects an individual's work or activities. Examples of conduct that, standing alone or as part of a continuing or repeated series of acts, may constitute such harassment include, but are not limited to: slurs, negative stereotyping, epithets; threatening, intimidating, or hostile acts that relate to race, color, national origin, religion, gender, age, or disability; written or graphic material placed anywhere in the library, or circulated in the library, that denigrates or shows hostility toward an individual or group because of race, color, national origin, religion, gender, age or disability. VIOLATIONS AND TERMINATION If, in the estimation of the Executive Director, volunteers are not meeting the above expectations or if they are (a) not performing the assignment as described in the volunteer interview and training, including maintaining their time commitment, or (b) not conducting themselves in a professional manner with staff, members and volunteers, then the Executive Director may request a meeting with the Literacy Conversation Partner volunteer. The two-step process outlined below will be followed: Step 1: First Meeting The volunteer and Executive Director will discuss problematic areas and how improvement can be made; a review period will be set. Step 2: Second Meeting The volunteer and Executive Director will discuss the progress made during the review period. If the Executive Director determines that the Literacy Conversation Partner volunteer is still not meeting the above expectations, the volunteer will be asked to discuss reassignment or, if necessary, termination. Notwithstanding the above protocol, The Community Family Literacy Project Inc. reserves the right to cancel volunteer participation at the management's discretion. By submitting the application form, you understand and accept the terms and conditions of this Agreement and agree to fulfill the expectations it outlines. You agree to accept the assignment as a volunteer/independent contractor and not as an employee of the Library; you will perform as a volunteer and will not receive any consideration of any nature or kind. Further, you agree to hold harmless and waive and release the Community Family Literacy Project, Inc. and the Mastics Moriches Shirley Community Library, their Trustees, administrators, employees and agents from any and all claims that may arise during the course of your assignments.

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