Oscar Ritchie Hall Facility Use Form

REVISED FORM 6/28/2013 THESE CHANGES WILL TAKE INTO EFFECT 8/26/2013 This is a request for space, however you will be notified once your request has been approved. If you have any questions, please call the main office and someone will be glad to assist you. Please fill this form out in its entirety. If you are planning to have an event in Oscar Ritchie Hall, you must make a reservation no less than two weeks in advance. If you fail to do so, your request will not be submitted. If this event is anything, other than a general meeting, you are required to fill out a VIP Form from the Center of Student Involvement (CSI). FEES Please read the following carefully. Once you have received a confirmation, you will receive an invoice stating the charges that you must pay PRIOR to your event. We ask that you pay 24-48 hours prior to your event. Any event held after 5:00pm Monday through Friday, as well as all day Saturday and Sunday are required to pay Facility Usage Fees for Oscar Ritchie Hall. ~ Student Organizations, On- Campus Departments/Offices - $15.00/hr **IF YOU ARE A STUDENT ORGANIZATION AND YOU ARE PLANNING ON HAVING MORE THAN 25 PEOPLE, YOUR ADVISOR MUST BE IN ATTENDANCE. THERE WILL BE A FORM THAT THEY WILL HAVE TO SIGN ALSO. ~ Off Campus Organizations/Offices -$250.00 TECHNOLOGY In terms of technology, there are computers in all of the Classrooms and the Lecture Hall. You will need to bring your own computer if you are planning to use the Seminar Rooms (215 and 312) or the Multipurpose Room If you will be having food items other than light snacks, you are required to have Custodial Services at your event. You do not have to contact Custodial Services, it will be added to your confirmation. There is a charge of $33.08 per hour and there is a 4 hour minimum. We accept Cash, Checks, and Money Orders Please make Checks and Money Orders payable to: Pan-African Studies The fees listed above are inclusive to room access and all equipment needed after 5pm on weekdays and at any time on weekends. All activities must be properly monitored, and all financial obligations met in a timely manner. This form must be received two weeks prior to the event date to ensure availability. CANCELLATION Cancellations: Notification of a cancellation must be made to the main Office of the Center of Pan-African Culture 24 hours before the scheduled event or a $50 fee will be charged to persons or group responsible for the event. If you have any questions, feel free to contact us: main office: 330-672-2300 fax: 330-672-4837
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