CPS Course Activity Fund Application

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Deadline: Friday, Sept 5th

The Course Activity Fund offers $250 per section to support service learning projects. An additional, competitive fund of $500 will be considered for projects that meet best practices where the money helps amplify the project outcomes. The goal of this initiative is to support our partners by reducing extra costs, to enhance the quality of projects, and to offer an added value to our partnerships and outcomes.

The funds can be used to support activity costs such as tools, equipment, supplies, etc.; as honorarium for community partners as guest speakers in class; or to support out-of-class reflection sessions with both students and community partners. CPS also encourages that all service learning students participating in these activities present their final projects or create closure to the relationships built through a group closing event with the community partner. Here are some past examples:

- In a course with optional service learning, a professor invited their community partner as a guest speaker for the entire class, and used funds to offer a small honorarium. The entire class could form a discussion around the community issues lectured by the partner.
- Professor purchased books and workbooks for service learners to use in teaching and tutoring adult English learners at a newly developed program.
- Professor used funds for refreshments in a closing event at partner site where students presented the final products of their work for their teacher mentors and partner schools.
- Professors have used funds to print booklets of their students' and partners' written works, resource guides compiled by students, lesson plans and activities created for school audiences, etc.

Email *

Expense & Reimbursement Requirements

- CPS will preferably transfer funds to your department, or reimburse through Concur. Please work with your department on making expenses per University protocol.
- Honorarium requests will require a W9 and an invitation letter to speaker that lays out the dates, times, and amount of the honorarium to be paid, as well as the speaker's response accepting the request.
- Amazon purchases can only be made through Tulane's SciQuest system, per Tulane's new policy. Please work with your department if you need to make a purchase through Amazon.
- Requests for reimbursement must be submitted no later than 30 days after expenditure.
- Expenses MUST be related to service learning activity, not the traditional classroom or non-service field trips.
- Up to $250 will be reimbursed to FACULTY, and in some cases with advance notice, to community partners with faculty's permission. Students will NOT be directly reimbursed.
- All reimbursements must follow standard University protocol (i.e. no alcohol, reasonable limit on dining per person, no honorarium for Tulane faculty as guest speakers, receipts submitted within 45 day window, etc.)
- Funds cannot support partners in a for-profit venture.

Instructor's Name *

Email *

Telephone *

Amount Requested *

Up to $250 per section. If more than one section, add total requested here for all sections.

Click here if you'd like to also apply for the WAVES grant, for up to $500 additional funds. This is a competitive fund, and your project will be reviewed based on service learning best practices and overall benefit to the community.

Yes, I'd like to apply for the WAVES grant. (Additional questions required on next page.)

No, thanks.

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Course Number (i.e. ENGL 1010) *

Number of Sections

(if more than one)

Use of Funds: *

Community partner supplies for service learning project

Student supplies for service learning project or presentation

Community partner as guest speaker

Reflection session with community partner and students

Final closing event costs

Other:

Required

How will you make your purchases? *

We will send you instructions on how to submit your reimbursement based on this.

I can spend through my department and be reimbursed through an "IT" or Transfer of Funds.

I'll spend out-of-pocket and submit receipts as an expense report through Concur. (Receipts MUST BE submitted less than 45 days after expense made.)

For faster processing, please provide a department/research account number where funds can be transferred to (if available).

This is a donor-sponsored fund. Please share how you plan to use the funds and help us tell donors how they've supported your service learning project. And we'd love to see how it all goes! Please send in any pictures you might take.

Thanks!

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